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02-20-2014_CIACCapital Improvements Advisory Committee Minutes for the Meeting on Thursday, February 20, 2014 1:30 p.m. Utilities Center Conference Room 218 Committee Members Present: Lonnie Hamilton, Chair Max Bower, Committee Member Ronald Johnson, Committee Member Chrys Uhlig, Committee Member Committee Members Absent: Eugene Suttmiller, Vice -Chair Meeting began at approximately 1:30 p.m. City Staff Present: Jorge Garcia, Utilities Director Adrienne Widmer, Acting Water & Wastewater Admin. Carl Clark, Acting RESTS Administrator Mark Johnston, Parks & Recreation Director Sonya Delgado, Recreation Administrator Rudy Trevino, Acting Parks Administrator Loretta Reyes, Public Works Director Eric Martin, Project Management Administrator Travis Brown, Fire Chief Lori Romero, Utilities Office Assistant Senior 1. Acceptance of the Anenda. Johnson motioned to accept the agenda. Seconded by Uhlig. Hamilton -Aye, Johnson -Aye, Uhlig- Aye. The motion passed, agenda was accepted. 2. Acceptance of the Minutes. Reaular Meeting of January 16, 2014. Johnson motioned to accept the minutes. Seconded by Uhlig. Hamilton -Aye, Johnson -Aye, Uhlig-Aye. The motion passed, minutes were accepted. 3. New Business. a. Appointment of Chair and Vice -Chair. Hamilton stated that they need to elect a Chair and Vice -Chair. Johnson moved that Lonnie Hamilton remain as the Chair of the CIAC. Uhlig moved that Eugene Suttmiller remain as the Vice -Chair of the CIAC. Seconded by Uhlig. Johnson -Aye; Uhlig-Aye; Hamilton -Aye. The motion passed, Lonnie Hamilton was re-elected to serve as the CIAC Chair and Eugene Suttmiller as Vice -Chair. b. Discussion of 2013 Annual Report. Hamilton stated that they are going to need someone to do their annual report; Gene is not going to be able to do so this year. Johnson volunteered to do so. He asked Lori for manual copies of all the 2013 CIAC minutes, not e-mailed. He also asked for last year's report but that can be e-mailed. Lori replied, yes. The Committee thanked Johnson. Johnson asked what the schedule would be, 30 days. Hamilton replied, he was thinking 15, but 30 will work. Johnson said that next meeting there will be a draft. 4. Old Business. Park Impact Fee Projects, completed and future. Hamilton stated to those who had not been at their meetings recently, what they are trying to do is take each one of the divisions thru the Department Heads thru the people that are doing the recordkeeping to bring them up to speed; to let them know where they are from the last time there was a review done; to see what programs have been approved; where they are in the process of completion and those types of issues. CIAC Minutes, 2/20/14 Martin stated that what he had today was kind of an update; a little bit of background of the various projects that they are working on and a brief history as part of their impact fee process. He went over the Park Impact Fee Projects handout he provided to the Committee. Johnson asked Martin if he could summarize where they are on at the actual fee now and when they are going to start collecting. Johnston replied that they are at $2,600 now on the current fee and they are collecting now as of July 1st. He mentioned that later on in the presentation Martin will cover where they are at and where they projected they are at. They will see a spike in the graph with the new collection, even though they have been slow. Martin continued with his presentation. Johnston answered questions that the Committee had regarding various projects shown on the handouts. Discussion was held. Bower entered the meeting at approximately 1:45 p.m. Martin stated that as they showed on the Public Safety Impact Fees, they are dealing with some of the same revenue issues, in terms of fair market value and those adjustments based on the funds being invested. He said that they did take some fair market adjustments, losses in this case, that were posted in July and August 2013 against Park Impact Fees. Otherwise the collections over all stayed pretty steady for the past year; it kind of comes and goes each month a little bit, but overall the average is about $50,000 a month. So right now, they are still on target to hit close to about $600,000 in revenue in their Park Management General Fund this year. Johnson asked if $600,000 was for 2013. Martin replied, yes. Martin continued with his presentation. Discussion was held. 5. Committee General Discussion. Hamilton updated Bower as to what was discussed at the beginning of today's meeting. He informed him that he will be Chair again next year and Suttmiller will be Vice -Chair, and Johnson will prepare the 2013 Annual Report. Johnson asked who will present at next month's meeting. Hamilton asked for volunteers. Dr. Garcia said it will be Utilities turn by default. Bower said that this type of presentation is perfect; this is the type of discussion they need. Now as they go forward, they kind of know where they are at. Johnson stated that the fact that they covered the PIF impact fees, the status and all that, he thinks that is pretty good. Johnston asked the Committee to keep it in the back of their minds that they have another tool. The tool to negotiate with developers to waive fees and have them actually build the parks. So they may see a park appear that is not on the ICIP because it is part of a development process. That is going to happen, he has a couple of those in the works. They have some of them that the developer is going to build some of it and they will do the other park of it; like the Parkhill one; so they have some money, so it is on the ICIP. They are trying to cover all different avenues to get things built. Johnson asked if Dr. Garcia will be covering water, wastewater, solid waste and gas, or will he make it into a couple of presentations. Hamilton said that was a good question. Dr. Garcia said that there are no impact fees on gas or solid waste; so they will cover water and wastewater in one presentation. CIAC Minutes, 2/20/14 2 Dr. Garcia mentioned to Johnson that if he needed the Board action taking part of the CIAC's recommendation to the fees, if they do not have copies, Lori can provide that to them to complete their annual report. Johnson stated that from what has reviewed so far, that seems to the major action they had for the year, so yes, he would need that. 6. Next Meetina Date. Hamilton stated that the next meeting date would be March 20, 2014 at 1:30 p.m. 7. Public Participation, None. 8. Board Comments. None. 9. Adjournment. Johnson motioned to adjourn the meeting. Seconded by Uhlig. All in favor. Meeting adjourned at approximately 2:12 p.m. f,. Lennie Hamilton Date CIAC Chair CIAC Minutes, 2/20/14 3