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02-16-17 PRAB1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 PARKS AND RECREATION ADVISORY BOARD MEETING February 16, 2017 The Parks and Recreation Advisory Board Meeting was held on February 16, 2017 at the Parks and Recreation Conference Room, 1501 E. Hadley, Las Cruces, NM. PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT: Mark O'Neill Paul L. Royalty Russ Smith Cassandra "Cassie" McClure PARKS & RECREATION ADVISORY BOARD MEMBERS ABSENT: W. Ron Camunez Robert Harrison OTHERS PRESENT: Hazel Nevarez, Recording Secretary Sonya Delgado, Director — Director of Parks & Recreation Robert Nunez, Recreation & Youth Services Administrator Rudy Trevino, Parks District Manager Tim Fulton, Parks Administrator James Woods, KLCB Program Coordinator Cindy Helms, LCYSA Mike Lilley, LCRC Jacinta Shams, LCRC Lorraine Padilla, LCYSA Selema Graham, LCRC Angel Parra, LCRC The meeting was called to order at 6:00 p.m. by Vice -Chair O'Neill and recognized the meeting as having a legal quorum. Mr. O'Neill reported Mr. Ron Camunez, Board Chair has been very sick and is in room 307 at Mountain View Hospital. I. Introductions Board members introduced themselves and stated the district they represent. Staff introduced themselves and stated their position. 11. Conflict of Interest I No conflict of interest. Mr. Smith did state he is an active vendor in the market. Mr, 2 O'Neill said there is nothing on agenda to make this a conflict. 3 4 III. Approval of Minutes 5 6 Mr. O'Neill asked if Board had any corrections to the minutes dated January 19, 2017. 7 Mr. Royalty moved to approve the minutes as presented, seconded by Mr. Smith. Motion 8 carried unanimously. 9 10 IV. Old Business 11 12 A. Stipend Requests (Action) 13 14 Mr. O'Neill noted action on two stipend requests had been tabled at the January 19, 15 2017 Board meeting and would be finalized during this meeting. Ms. Nevarez reported 16 correction, a third request, from Velo Cruces, has been added to Board's packet. Mr. 17 O'Neill asked if someone was present from Velo Cruces. Ms. Delgado responded Velo 18 Cruces was asked to attend meeting but did not see anyone present. Ms. Delgado also 19 reported Mesilla Valley Christian School was being dropped from the list of requestors 20 as they were unable to provide the required paperwork. Ms. Delgado reported Ms. Cindy 21 Helms, President of the Las Cruces Youth Softball Association (LCYSA) and Mr. Michael 22 Lilley of the Las Cruces Running Club were present to make their requests. 23 24 Ms. Lorraine Padilla introduced herself as Vice President of LCYSA and introduced Ms. 25 Cindy Helms, President of LCYSA. Ms. Padilla reported she would be presenting stipend 26 request. 27 28 Ms. Padilla stated the LCYSA is requesting a stipend of $5,000.00 to create a safe place. 29 She said one of the things the City requires of them is to make sure that every coach in 30 their league is background checked and that all their players are in the appropriate age 31 group and to keep a safe place. Ms. Padilla said that their coaches register through 32 ASA, go through a coaching clinic and go through a background check. Once coaches 33 are background checked, they receive a lanyard that says they are ok to coach. This 34 lets their board and parent know that the person coaching their child is not a felon, so 35 creates a safe place. She said what they are asking for is money to help these teams 36 purchase the I.D./Insurance card; each player is covered by insurance. Insurance card 37 would include a picture I.D. which is a little more expensive. Ms. Padilla said they are 38 asking the league to supplement so every child can get a player card with I.D. This 39 identifies the child and shows that child has been checked off by league as having 40 verified child's birth certificate and the child is in appropriate age group. One, it creates 41 a safe place and two, shows child is in the right age group. 42 43 Ms. Delgado added that the City's recreation program at Meerscheidt also have I.D.'s 44 and has helped immensely because it alleviates the parent having to carry around a birth 45 certificate or having to go to schools to get information. Once parents do this the first 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 time, it is put on a picture I.D. card and staff knows what age group child is supposed to be in, what grade child is in, etc. Ms. Delgado said staff can vouch for this program. Mr. O'Neill asked what the cost is for the I.D.'s. Ms. Padilla replied that current card being used that does not have a picture is $15.00. She said they want the league to subsidize with stipend money the additional $10.00 cost for card with photo I.D. Mr. O'Neill asked what league's current balance is. Ms. Padilla reported league's current balance is $4,339.00. She said money is spent paying umpires, little things done for league, keeping up web site, minimal phone bill. She said they are non-profit so everything they try to do is for no cost at all. Ms. McClure asked if this is going to be a recurring request or is there going to be an initiative to fund raise for the extra amount. Ms. Padilla replied they are hoping the parents like the idea that they won't mind spending the extra $10 to make sure their child is safe and their child has an I.D. Mr. Royalty suggested league put a plan together to raise an extra $5 a year so next year they only ask for $2,500 and following year nothing. Mr. O'Neill asked how many participants are in league. Ms. Padilla replied they have 47 teams up to 50 with 12 to 15 players on each team. Mr. O'Neill asked if league plays on City facilities. Ms. Padilla replied they play at Maag Park. Mr. O'Neill asked if league offers scholarships for players who are unable to pay. Ms. Padilla replied teams themselves work that out. Teams are encouraged .to raise money. Teams are given enough time to know how much everything is going to cost so when a coach gets team together, they know how much it is going to cost per kid. In the past, the league has given money to the teams that have gone to nationals but it's been a few years since they have been able to do that. Mr. O'Neill asked if the league has a general sign up for the community. Ms. Padilla replied they do have a general sign up. Ms. Helm's sits at Sports Accessories on weekends, they take online registrations, so they have a pool and Ms. Helm's makes sure that everybody gets on a team. Mr. Smith asked idea of I.D., to be worn around neck. Ms. Padilla replied that it is a player card, ordered in two sets. One set goes to coaches so they can put it on a ring to refer to if umpires or other coaches have questions. The parents also have a copy of the card. Mr. Smith said this is relevant to individual identification, this is also relative to lost child, child is identified through that. Mr. O'Neill and Ms. Padilla replied age verification, to prevent cheating. Mr. Smith asked if cards have to be replaced if lost. Ms. Padilla replied yes. 91 I 2 3 4 5 6 7 8 9 10 ll 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mr. Smith asked staff if there is an ongoing system of cards and identifiers that are used in other leagues that the City does already. Ms. Delgado replied that the card staff started using in athletics has actually been used by other agencies that utilize parks and rec fields and have other programs because they know staff verifies all the information. The card developed in athletics is for all parks and rec. Mr. Smith asked if that officially translates to what LCYBA is trying to accomplish. Ms. Delgado said it basically has the same type of information but isn't sure. Ms. Padilla said their card is also insurance as well. Mr. Smith asked how staff feels about using these cards, does staff endorse the card. Ms. Delgado said this is entirely up to the league. It is the organization's responsibility to track information. Of course league could use Parks and Rec's card as well but Parks and Rec's card is just an I.D. with age or grade verification. It has nothing to do with insurance. Mr. Smith said it seems to reflect as team management as well. Ms. Padilla said their card covers the softball world because their teams travel and so kids can register in tournaments and can show they are insured and identified. Mr. O'Neill asked how long the league has been in existence. Ms. Padilla replied over 40 years. Mr. O'Neill asked if the league has other ways to make money. Ms. Padilla replied they aren't in the business to make money, only to provide a league for their girls to play softball. Mr. Royalty moved to provide $5,000 stipend request to the Las Cruces Youth Softball Association for the photo I.D.'s, seconded by Ms. McClure. Mr. Smith asked if Board could take all stipend requests in the packet and vote on all, one, two three. Mr. O'Neill replied no because Board wants to base it on each particular group and why they need the money and make sure required paperwork is in. He said this is generally how it's been done in the past. Motion to provide the requested $5,000 stipend to LCYBA passed unanimously. Ms. Padilla asked how Board would like report at the end of the year. Ms. Delgado replied that the league agreements will being going out to all leagues for review and once approved, it will address reports. Mr. O'Neill asked when league can expect to get their money. Ms. Delgado replied at least a couple of weeks. El I Ms. Delgado reported the next group requesting a stipend is the Las Cruces Running 2 Club. Mr. Michael Lilley introduced himself as the President of the Las Cruces Running 3 Club. He also introduced Ms. Sylvia Montoya, who is on their Board and Director of the 4 summer youth running program. Angel Parra and Selema Graham, high school/college 5 kids who buddy up with their younger runners, and Jacinta Sham, whose children 6 participate in the running club - all present to answer questions the Board may have. 8 Mr. Lilley reported their club is about five years old, started from scratch because the old 9 club had died and no one was putting on races in Las Cruces. The City was trying to 10 cover that and when club started, the City asked the club if they would take over some 11 of these races and they did. Club decided they needed to invest their resources in 12 something for youth and started the summer youth running program. The first couple of 13 years was designed for upper middle school and high school kids to have a program 14 during the summer and it was successful. Then the club decided there was not enough 15 for kids and so in their one mile races, anyone under 12 years of age could race for free. 16 Now club had from 50 to 100 kids running in their races so club decided to have a 17 summer program for 8th graders and under, with a series of five free one mile races held 18 on Saturday morning. The kids are paired up with high school and young college kids 19 to buddy up and run with them. Parents are also encouraged to run with their child. The 20 problem is that with money pumped into this program, their balance is now dropping. 21 This is a good program and they really fulfil a need that is unmet for youth sports. A 22 good nonprofit has to have a basic solid financial level to have credibility and if a big 23 expense comes up, it can be covered and not just fold. Since they fulfil a need that is 24 unmet, club decided to come before the Board. Running is a foundation for lots and lots 25 of different sports. Club is trying to build a foundation for good health. 26 27 Ms. Montoya added that T-shirts for the kids is one of their costs, which for her is a safety 28 thing. Also volunteers received shirts so kids could identify who they could talk to in 29 case someone got lost or had questions. Last year, the kids were provided with watches, 30 towels. The club also forks out money for water, Gatorade, snacks. 31 32 Mr. Smith said notations on paperwork received shows requesting $3,000, had 33 previously requested $5,000 but were approved for $2,500 and would like to hear how 34 that came about. Ms. Delgado replied that in 2014, the Running Club requested $5,000 35 and Board approved $2,500 for the start of the youth program only, and the organization 36 has grown since then. She said when the program first started, some of the money 37 requested was to pay for a coach or an adult program of some sort and the Board did 38 not want to give money for that. Mr. Lilley added that some of the money requested at 39 that time was to help defray the cost of the free races for the kids during the whole year 40 and the Club is now covering that cost. 41 42 Mr. Royalty asked what's the number of kids that participate. Mr. Lilley replied 100 to 43 112. Ms. Montoya added that they had an average of 68 kids at each race. 44 5 I Mr. O'Neill asked if the club is planning on having more than the four races per year. 2 Mr. Lilley corrected five races. Ms. Montoya said preparations is very intense for five 3 weekends and unless they can get more volunteers, it is five. 4 5 Mr. Smith asked if Ms. Montoya has any personal take aways at end of season about 6 individual progress, if kids have developed new initiatives, if kids have developed 7 themselves emotionally, if program has impact on the children's lives. Ms. Montoya 8 replied that there is actually an article that was in the newspaper about this, where one 9 of the parents talks about the change - one of the participants has autism, and now 10 parent is very involved because his child enjoys running. Ms. Montoya said most sports i I use running as disciplinary and so most kids hate running, and club is trying to encourage 12 the little kids to have fun. Mr. Smith said he was trying to validate that Ms. Montoya 13 could truly see that kids are having fun. 14 15 Ms. Sham reported that her daughter loves it to the point that she wants to take her 16 running to the next level, Olympics. She sees every child being encouraged and has 17 seen the biggest grin of a child with a walker crossing the finish line. Ms. Sham said she 18 is very comfortable that the club's philosophy of no runner behind is encouraged and is 19 a team as well as an individual sport. 20 21 Mr. O'Neill pointed out to Board that he used to look at how many participants are in the 22 organization and compared it to stipend amount being requested, but found out money 23 is raised in a lot of different ways, but a group like the Running Club pays for a lot of 24 things for their kids, so he doesn't want Board to determine the group on how many are 25 in their organization. 26 27 Mr. Royalty moved to provide $3,000 stipend request to the Las Cruces Running Club, 28 seconded by Ms. McClure. 29 30 Mr. Smith said he sees this as a great initiative, he sees it with great purpose and he 31 sees it as giving it more value than being asked for and would put it at $5,000. 32 33 Motion to approve the $3,000.00 stipend to the Las Cruces Running Club carried at 3 to 34 1. 35 36 No members from Velo Cruces were present. Ms. Delgado reported Velo Cruces is a 37 bicycle club wanting to put on some programs. Mr. Fulton said they are a bicycle 38 advocacy group for bicycle safety education. Ms. Delgado said this group is providing a 39 program that the City of Las Cruces does not have to this extent as do not have the staff 40 to expand it the way this group is talking about. Group was expected to be present. Mr. 41 Royalty said he noticed in paperwork provided that group did not provide insurance. Ms. 42 Delgado said group does have insurance but needed to provide paperwork showing City 43 of Las Cruces endorsed and were going to bring insurance to meeting. She doesn't 44 know what happened that they are not present. 45 C1 1 2 3 4 5 6 7 .8 9 10 11 12. 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Mr. O'Neill moved to table stipend request by Velo Cruces until next Board meeting, seconded by Mr. Smith. Motion carried unanimously. B. Skate Park (Informational) — Michael Jimenez Ms. Delgado reported Mr. Jimenez was not present. Mr. O'Neill said if Mr. Jimenez wants to make a presentation, to add him to next Board meeting agenda. C. Youth Board Update (Informational) — Robert Nunez Mr. O'Neill mentioned he researched his stuff from his old youth board in California and shared it with Board. Mr. Nunez reported he has been working with the Las Cruces Public Schools, local chamber and a couple of other organizations that have had advisory boards and will have at next meeting a basic advisory board manual to go through along with application that youth will fill out to be on the board. Mr. Nunez said he has worked with the public schools' community liaison on how to attract kids from the high schools as well as reaching out to charter schools and Mesilla Valley Christian School. He said we are looking at a nine to 13 member board, with various requirements that youth will have to follow in regards to meeting attendance, leadership programming and other components to get youth to understand what their role is as an advisory board member. Mr. Nunez said he would like to be into the schools by the end of school year to begin the recruitment, and by summer, beginning of school year, solidify and have youth board in place. Mr. Smith asked how Mr. Nunez will predict how this influences his time allocation, time consumption, time contribution to creating, managing and oversite on this endeavor, how does this influence stuff. Mr. Nunez said he is not recreating the wheel, he is reaching out to professionals in Parks and Recreation as well as from Las Cruces Public Schools and local chamber. Mr. Nunez said he hopes to have some of his supervisors involved with him, from the out of school programs, Juvenile Citation program, Keep Las Cruces Beautiful and Safe Haven Weed & Seed program. One person will need to spear head program. Mr. Smith asked Mr. Nunez what is the greatest output of this effort, where does this take us, him, them. Mr. Nunez said we are looking to attract youth that have out of the box ideas, to get youth engaged in being positive and engaged in our community. Mr. O'Neill added he envisioned a group with objectives and goals with an advisor, learning to work in a meeting and address park issues, safety issues, issues affecting youth and teens. Mr. Royalty added this provided youth personal growth outside of academic life. Mr. Smith questioned if the time, consumption of energy, the people that will help in this tasking, is it all within reach, within staff budgeting, within staff capacities and isn't out of 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 bounds and over extending. Ms. Delgado replied no, it will take some effort and time on Mr. Nunez' part in the beginning, but once that happens, it should run pretty seamlessly. Mr. Nunez added that he has a staff with an array of information and knowledge working with youth so he has a lot of individuals he can reach out to and ask for assistance. Mr. O'Neill said this is something that the department, the whole city and City Council can be proud of. V. New Business A. KLCB (Informational) - James Woods Mr. Nunez reported City Clerk's office was reviewing all boards and with the move of Keep Las Cruces Beautiful (KLCB) to our department, the board that KLCB had was disbanded. Part of KLCB's grant requirement to be in good status is to have a functioning board on hand to assist with programs and activities throughout the year. Mr. Nunez introduced Mr. James Woods, KLCB Program Coordinator, who has information for Board. Mr. James Woods passed out to Board mission statement of KLCB and Keep America Beautiful. Mr. Woods reported that he has been with the City 13 years, nine years spent with the Weed & Seed program, and going on fourth year with KLCB which he loves as it gives him the opportunity to continue working with youth and spend a lot of time working in the community, beautifying, working with kids at schools about recycling, litter cleanups. Mr. Woods said he organizes two major cleanups a year. His position has given him the opportunity to help the environment, along with working with the youth and educating youth on keeping environment nice and clean. KLCB is now under Parks and Recreation a little over a year, was previously under Police Department and Codes Enforcement. Being under Parks and Rec, KLCB is getting a lot more attention and support and the program continues to thrive. The clean ups KLCB does, Toss No Mas and the Great American Cleanup, is averaging over 1,000 volunteers, collecting over 15 tons of trash. KLCB also does a fund raising, where through grant, gets $6,000 to do a youth stipend cleanup - youth groups are recruited to go out on Saturdays to do cleanups around the City and KLCB is able to give them $300 for their youth group. Mr. Woods said he also has neighborhood volunteer groups who just want to clean up their neighborhoods. Mr. Woods said KLCB also does presentations to third graders with their mascot, Libby, educating them on recycling. Mr. Woods said KLCB also participates with City's after school programs. Mr. Smith asked if Mr. Woods feels a difference being connected first with Codes and now Parks and Rec, if there's a difference on how he views his mission. Mr. Woods replied it is a lot different because Codes is enforcing a lot of other things outside of litter and environment type things to where they are issuing citations; with Parks and Rec, he I is able to concentrate on the three things KLCB does best and that's litter, beautification 2 and recycle, and being able to educate youth. 3 4 Mr. Smith asked Mr. Woods to tell him more about KLCB's mascot, Libby. Mr. Woods 5 said Libby is about eight years old and her purpose was to go to schools, training her to 6 be with the kids, teaching and educating kids on recycling and litter. 7 8 Mr. Smith asked if it was possible to have mascot do a show at Farmer's Market to 9 advance outreach. Mr. Woods said Libby has been out to different events, has been at 10 Farmer's Market, attended the Recycle, Reuse Fashion show a couple of years ago. 11 12 Mr. O'Neill welcomed Mr. Woods to Parks and Rec and said it makes for a more positive 13 outlook and that youth groups are able to make some money is icing on the cake. 14 15 Ms. Delgado clarified to Board that Mr. Woods will be on Parks & Recreation Advisory 16 Board's agenda every month. Part of KLCB's grant requirement is that KLCB have a 17 board and since KLCB is now part of Parks and Rec, the Parks & Recreation Advisory 18 Board will be KLCB's board. 19 20 B. Practice Fields (Informational) - Rudy Trevino 21 22 Mr. Fulton reported Parks and Rec has had a great asset on our fields on East Hadley 23 that were being under utilized. There was an internal practice to let fields rest, bermuda 24 goes dormant, turns yellow. Past practice has been to close fields from any sort of use. 25 It was brought up to Mr. Fulton, by turf scientists at New Mexico State, why fields weren't 26 being used during the winter. When Ms. Delgado became Director of Parks and 27 Recreation, question was raised again. Mr. Fulton reported it has been decided that fields 28 will remain open year-round, parks has a robust staff, a healthy budget, the grass is 29 dormant and doesn't have to be mowed. Ms. Delgado suggested to give it a try and 30 open fields for practice. This concept was presented at league and tournament meeting 31 and they loved the idea. A minimal fee of $10 will be charged to recover some of the 32 costs because there will be staff that open up the fields, unlock restrooms, lights will be 33 available. Those wanting to utilize the practice fields must request it the Monday before 34 the week field is needed, limited to two hour practice time. It will help leagues find 35 practice space and hopefully this will alleviate some of problems like tennis courts being 36 used as practice space. 37 38 Mr. Fulton advised Mr. Trevino is present to answer any questions Board may have. Mr. 39 Trevino reported an average of five or six fields a day are being utilized, usually on 40 Tuesday, Wednesday and Thursday. 41 42 Mr. Royalty asked if staff has received requests beyond what can be handled and Rudy 43 responded so far, it's been ok. 44 45 Mr. O'Neill asked if there are any new fields on the horizon. Ms. Delgado responded one 46 of the reasons it was decided to open the fields is to show there is a demand for the W I fields. Ms. Delgado also reported there may be a go -bond issue coming up in the fall 2 and one of the items on there is park and recreation enhancements or improvements. 3 Along those lines, staff is wanting to do improvements on ballfields on Hadley which has 4 been needed for many years but haven't had a funding source. Hopefully this will go out 5 to the voters and they say yes which will bring a stream of funding needed. If that 6 happens, a long-term plan is to move all these other buildings east of our administrative 7 office to create more play spaces. 8 9 Mr. O'Neill asked if the Bannister partnership to build a new complex has faded away. 10 Ms. Delgado said she believes this is still on the table. 11 12 C. Proposed Fees & Charges for 2017/2018 (Action) - Sonya Delgado 13 14 Ms. Delgado reported Parks and Recreation fees and charges go back to Council every 15 single year mostly so if there are new programs, they can be added; if programs didn't 16 work out, they can be removed; if there is a dramatic increase on costs, fees are 17 adjusted. Ms. Delgado pointed out that as Board goes through the fees and charges, 18 they will see there are different percentages for different age groups as far as what they 19 have to recover and staff tries to make sure they hit those marks as part of their process. 20 Ms. Delgado reported there are no significant changes other than to say practice fields 21 have been added for $10; there have been no changes with league fees for organizations 22 utilizing fields; there has been minor changes, mostly grammatical and clean up for other 23 programming. Park hours were changed to reflect the fact that there are no lights in the 24 parks so using sun — extended hours in summer and shorter hours in winter. 25 26 Mr. O'Neill asked if there are any other big changes or rate increases. Ms. Delgado 27 reported there was a misprint on page 25, sports league fields, there was a misprint for 28 adult soccer fields. 100% has to be recovered for adult use and fee listed was a youth 29 fee so it was changed (raised). 30 31 Mr. O'Neill asked if pickleball was no longer. Ms. Delgado replied there is still pickleball 32 and is now part of activity card fee at Meerscheidt Recreation Center. 33 34 Ms. Delgado reported head phones for fitness area were added to the Regional Aquatic 35 Center because there is now music. 36 37 Mr. O'Neill asked if cutting down from 30 days to 10 days to bring in insurance for an 38 event was going to be enough time. Ms. Delgado replied it is 10 business working days 39 and was changed because permits have to be in 10 days prior to event so everything 40 needs to be brought in together; usually on larger events, staff is talking to them three or 41 four months out, sometimes a year. 42 43 Mr. Smith asked fees and charges structure has nothing to do with the long term over- 44 arching growth and development, it's just the ongoing maintenance and cost and goal, 45 fee revenue. Ms. Delgado replied yes, this is why the fees and charges are brought back 46 every year because it acts as a tool but also helps look down the road. 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Ms. Delgado also mentioned the downtown area is in the fees and charges but this area is now going to the Economic Development Department but they have to decide if they want to keep their fees under Parks and Recreation's fees and charges. Mr. O'Neill asked if the general public can rent the downtown stage area. Ms. Delgado replied yes, the plaza area can be rented. If sound and lighting is needed, staff will have someone on contract that has to be used because equipment and system is very expensive and needs someone who knows how to run it correctly. Mr. Royalty moved to approve the Parks & Recreation Department 2017/2018 Fees & Charges/Facility Use Policy as presented by Ms. Delgado, seconded by Mr. Smith. Mr. Smith wanted to give staff confidence on their knowledge in rate structure and what it takes in reaching recovery mile stones and said it is smart thinking and comes from years of experience. Motion to approve the Parks and Recreation Department 2017/2018 Fees & Charges/Facility Use Policy passed unanimously. VI. Public Comment Ms. Delgado reported that Parks and Recreation staff lost a team member on February 14, 2017 and wanted to acknowledge him on record, William "Bill" Dasch, Facility Manager of the Frank O'Brien Papen Community Center, formerly known as Mesilla Valley Recreation Center. Mr. Dasch had just retired just at two weeks; he had been ill. His passing was a huge shock for staff. Ms. Lorraine Padilla reported that her team participates in the clean up put on by KLCB which is important for the team to clean and work for the money to go to tournaments. They do utilize the program and thank you very much that it is there. Ms. Padilla expressed thanks to the Parks and Rec Department, who have been very helpful this year. Ms. Padilla said both her girls play on different softball teams, very competitive, and they are utilizing the practice fields and amen and thank God that they can do it. What a better thing than to practice on the fields that they actually play. For them being very competitive, lights are very essential for them because they do travel and without lights, there is no way to practice. Thank you very much, it's much appreciated and very welcomed in our community. Thank you Sonya for having that and understanding their needs. Ms. Padilla said they will help with the go -bonds. 11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Ms. Padilla said she works for Mesilla Valley Hospice and they do have grief counseling so if staff wants someone to come to talk about the recent loss, they would be privileged to do that. Ms. Delgado said the City does have someone on staff and was called upon immediately. VII. Member Comments Mr. Royalty said this past week, he walked the Las Cruces Dam/Trails and its coming along very nicely and it's going to be an asset to the City. Desert Trails Park has had some clean up and he wanted to say thank you. Ms. Smith reported the street lights around the plaza at 6:00 am have not been on and is dark, and he noticed at an event in the evening, lights were not on and is dark. VIII. Adjournment Mr. Smith moved to adjourn meeting, seconded by Mr. Royalty. Motion unanimously carried and Mr. O'Neill called the meeting adjourned at 7:30 p.m. C/Jie6iNevarez, Recor ' Secretary Ron Camunez\,Chair P&R Bo \\Na V- 12