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03-16-17 PRAB1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 PARKS AND RECREATION ADVISORY BOARD MEETING March 16, 2017 The Parks and Recreation Advisory Board Meeting was held on March 16, 2017 at the Parks and Recreation Conference Room, 1501 E. Hadley, Las Cruces, NM. PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT: W. Ron Camunez (present by teleconference) Cassandra "Cassie" McClure Robert Harrison Mark O'Neill Paul L. Royalty PARKS & RECREATION ADVISORY BOARD MEMBERS ABSENT: Russ Smith OTHERS PRESENT: Hazel Nevarez, Recording Secretary Sonya Delgado, Director — Director of Parks & Recreation Robert Nunez, Recreation & Youth Services Administrator Phil Catanach, Recreation & Youth Services Administrator Tim Fulton, Parks Administrator James Woods, KLCB Program Coordinator Jean Conway, Velo Cruces, Inc. Donald Wilson, Velo Cruces, Inc. George Pearson, Velo Cruces, Inc. Lisa Willman, Velo Cruces, Inc. The meeting was called to order at 6:07 p.m. by Vice -Chair O'Neill and recognized the meeting as having a legal quorum. Chair Camunez was present by teleconference but passed gavel to Vice -Chair O'Neill to conduct the meeting. I. Introductions Board members introduced themselves and stated the district they represent. Staff introduced themselves and stated their position. II. Conflict of Interest No conflict of interest. III. Approval of Minutes 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mr. O'Neill asked if Board had any corrections to the minutes dated February 16, 2017. Mr. Royalty moved to approve the minutes of February 16, 2017 as presented, seconded by Ms. McClure. Motion carried unanimously. IV. Old Business A. Stipend Requests (Action) — Velo Las Cruces Mr. O'Neill noted we have one stipend request from Velo Cruces, Inc. requiring action, having approved two previous stipend requests at the last meeting of February 16, 2017. Introductions by members from Velo Cruces, Inc. were made, Jean Conway, President; Donald Wilson, Treasurer; George Pearson, Vice -President; Lisa Willman, member and past President of two years. Ms. Conway reported that Velo Cruces is a group that advocates for bicycling and pedestrians in the City of Las Cruces. Their mission is to transform Las Cruces into a great bicycle and pedestrian community. There are three things they do: 1) Communicate about bicycling - they want to serve as a hub for bicycling events and issues; 2) Advocate for better infrastructure for bicyclists and pedestrians; 3) Promote bicycling in many aspects in the community. Some of the things they have done in the near past: • Jingle Bell Ride this past December with 100 participants and raised some money to establish a community bike shop. • Monthly visibility ride to show how bicyclists and cars can share the road effectively and safely. • Bike to state park day. • Ride Right Ride Right twice a year (Spring and Fall when the time changes). • On average, light up about 50 bikes for homeless people and other people who are down on their luck and get their bikes fixed for them. They work very closely with the Optimist Club on this. • Participate in Bike Month, with a member on just about every work committee or work force for the bicycle friendly city effort. They also try to work with other bicycle focus groups like Safe Route to School, Optimist and other entities in Las Cruces that focus on bicycles. Mr. Camunez asked amount of stipend being requested. Mr. O'Neill responded $4,000.00. Ms. Wilson turned floor over to Mr. Donald Wilson, who submitted stipend request for $4,000.00 to conduct two family fun rides a year. Mr. O'Neill asked what the balance on stipends is. Ms. Delgado reported over $10,000.00. 2 1. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31. 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mr. Camunez asked Ms. Delgado if rules were being changed this year for passing out stipends, if the stipend program was being continued or being revised this year. Ms. Delgado responded the stipend program is being continued currently and as soon as this stipend request is completed, stipend process will be revised. Mr. O'Neill asked if Velo Cruces has submitted all their paperwork and Ms. Conway reported just missing one document which they probably have. Mr. O'Neill asked if Velo Cruces was a new start up group in Las Cruces. Mr. Wilson reported the group has been around three years, project is new that stipend is being requested for. Mr. Royalty asked what the two rides were going to be. Mr. Wilson reported two family fun rides, hoping for one in May if stipend request is received, and another in the Fall with focus recognizing bicycling is a healthy activity, it can be a safe activity if rules of the road are known, and have opportunity to learn skills and practice skills in a supervised environment. Idea of family fun ride is bringing kids together with their families (parents, guardians, or whoever will be supervising their bicycling the rest of the year) and teach them the rules, check bikes are mechanically sound, have good reflectors, provide kids reflective gear to wear, make sure kids have helmets, know how helmets are fitted, teach them rules of the road, have obstacle courses set up to teach how to dodge trash on the road, and then take them on the road with their parents and other seasoned bike riders to actually give them the skills on how to operate bicycle safely on the streets of Las Cruces. This project is being coordinated with several other groups, Optimist Club, Kaleidoscope Creates, and hope to invite people who use bicycles for recreation, like BMX, to get kids excited about bicycling. Mr. Harrison asked if Velo Cruces has had events like this in past without the stipend. Mr. Wilson responded no, they have had events where they have done bike repairs, bike rodeos, bike safety. Mr. Harrison asked where would the family rides be. Mr. Wilson responded they haven't gone that far into the planning but the purpose is to give a real -world experience so that they have the skills to ride, so probably be city streets making sure it is a safe experience. Mr. O'Neill expressed a concern with this being a family ride, what about the kids who want to go on a bike ride whose family can't go. Mr. Wilson responded as long an adult was present, a guardian, an uncle. Ms. Conway said she didn't think they would need a parent for every child, but it isn't something they've discussed. Mr. Wilson said part of their goal is to get the family unit, family fun ride, but acknowledged Mr. O'Neill has made a good point because there are a lot of families that aren't well structured and they don't want to deny kids an opportunity to ride safely. Ms. Conway said the ideal situation is to have as much of the family present because they want to educate the parent too. 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mr. O'Neill asked if the group has back up bikes for anyone who doesn't have access to a bike. Mr. Wilson responded they have access to bikes through the Optimist Club. Mr. Camunez brought up a Point of Order, Board needs to approve him participating via telephone. Mr. Royalty moved to allow Mr. Camunez to participate in this board meeting via telephone seconded by Mr. Harrison. Motion carried unanimously. Mr. Royalty moved to provide Velo Cruces, Inc. the $4,000.00 stipend request seconded by Ms. McClure. Motion carried unanimously. B. Skate Park (Informational) — Michael Jimenez Mr. Michael Jimenez was not present but Ms. Delgado reported Mr. Jimenez is still actively pursuing avenues and opportunities to raise some money for the skate park. Staff has talked to Mr. Jimenez about ideas about putting some small skate park amenities in existing parks and this is why Mr. Jimenez wants to bring a presentation forward. Ms. Delgado said staff is playing email and phone tag with Mr. Jimenez and will try one more time next month to have Mr. Jimenez address board. C. Youth Board Update (Informational) — Robert Nunez Mr. Nunez provided board with a draft of a Youth Advisory Board Handbook. He reported to board that he has reached out to various communities and organizations who have youth advisory boards. Mr. Nunez reported that what he is trying to do with this Youth Advisory Board Handbook is have a foundation to create this advisory board to the best of our abilities. Mr. Nunez said there is an application in place, has met with the Las Cruces Public Schools, Las Cruces Chamber of Commerce, and wants to go to some non-profit organizations for input to make this board as solid as possible so that some progress can be seen with this board two years down the road. Mr. Nunez requested Board review the draft of the Youth Advisory Board Handbook and have action on it at the next board meeting. Mr. Nunez said he will provide the application and any other information he has at that time. Mr. O'Neill asked if this process will be piece by piece. Ms. Delgado responded that what is being asked of board is to review the draft handbook, bring back any questions to the next meeting so that process can be solidified as much as possible at this level. Next step will be to ask Council for a work session to introduce concept to them. Members of council had asked that a youth board be put together so this will let them know we are moving forward with this and that we are working with the Parks and Recreation Board. Mr. O'Neill asked if this draft will have the structure that we plan to have. Mr. Nunez responded report gives options on how to go about identifying some of the board In 1 2 3 4 5 6 7 8 9 1 �3 I1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 3I 32 33 34 35 36 37 38 39 40 41 42 43 44 45 40 members and some of the structure and format that the other government entities went through. Mr. O'Neill asked who will handle the interviews. Mr. Nunez said he would like to create a committee from various City departments for this. Mr. O'Neill said he would like to be involved. Mr. Camunez asked how many members will be on the board. Mr. Nunez reported nine to 13. Mr. Camunez asked if this will be representatives from each district. Mr. Nunez reported yes, he would like at least one participant from each district. Mr. O'Neill said he didn't know youth members selected would be by district. Mr. Nunez said this is why there is a higher number of nine to 13 on the board to get the core group on board and then hand pick within the first quarter if we wish to expand it. Mr. Nunez said he believes there are seven high schools, six districts so should be able to have individuals by district and high schools. Mr. Camunez said idea that comes to his mind is if each representative from each district would evaluate what sports groups are within their district and then can make an analysis of how many reps are needed from a particular area. Mr. O'Neill said the group will be made up more of general youth and not sports. Mr. Harrison asked if this group would be like an advisory club and pick officers from there. Mr. Nunez said exactly, what other communities did was gather diverse group. Over the first quarter, if the group meets twice a month or three times the first quarter, friends will tell friends, and more youth will come forward to be involved in board. Mr. O'Neill asked if application is asking for references, recommendations from teachers, advisors. Mr. Nunez says yes, application asks for references and for a teacher, counselor, or principal to write a short paragraph in regards to individual as well as what hobbies, clubs, activities youth is involved in. V. New Business A. Veteran's Park Master Plan Ms. Delgado reported that Veteran's Park Master Plan was going to be brought forward to board but it is still being worked on; it is being put in a map format and isn't quite done. It will be brought back next month for board to look at as a couple of monuments have been added. Ms. Delgado also mentioned that staff also works closely with the Veteran's Advisory Board as well. Mr. O'Neill asked if more is being done at Veteran's Park, is it 50% completed, 70%. Ms. Delgado reported Women's Veteran Memorial is in construction now, the Korean War Monument is being added and moved around a little bit. 5 1 Mr. Camunez asked what the time frame of completion is. Ms. Delgado said construction 2 on Women's Memorial is being completed in two phases, construction started last month 3 and should be done June or July, but the bronze statues that go with it won't be here 4 until about December 2017. 5 6 B. KLCB (Informational) — James Woods 7 8 Mr. Camunez was updated that Keep Las Cruces Beautiful (KLCB) is now working under 9 Parks and Recreation and as part of the grant requirement, Keep Las Cruces Beautiful 10 needs to report to a board. Since KLCB is now under Parks and Recreation, Mr. James 11 Woods, KLCB Program Coordinator, will be reporting to the Parks and Recreation 12 Advisory Board and KLCB will be a regular agenda item from here forward. 13 14 Mr. Woods reported the Great American Cleanup is April 8 with over 500 volunteers 15 registered so far. All Walmart's will be hosting a free lunch for all volunteers the same 16 day after the cleanup, to be held at the Walmart on Walton from 12:00 pm to 1:30 pm. 17 Mr. Woods said more volunteers are needed and is asking the board to call him and sign 18 up. Goal is to reach 1,000 volunteers. Most groups select their own areas to clean up in 19 the city, and Mr. Woods also reaches out to Codes Enforcement to see what areas need 20 attention. Mr. Woods reported they also do beautification to parks and medians and 21 remove graffiti on this day. 22 23 Mr. Woods reported the next event is the Reuse and Recycle Fashion Show to be held 24 on Earth Day, April 22 in the Downtown Plaza. More models and designers are needed 25 for this event. There will be two categories, Reuse category and Recycle category. Last 26 year's winner's mermaid outfit was made from newspaper. 27 28 Ms. McClure asked where to sign up for the Great American Cleanup. Mr. Woods 29 reported office can be called to be signed up, or on City web site > Parks and Rec > 30 Community Wellness and to KLCB link and there is a registration form that can be filled 31 out and emailed to him. 32 33 VI. Public Comment 34 35 Ms. Delgado reported that she has asked each Administrator to start reporting to board 36 highlights that are happening in their section beginning with this meeting. 37 38 Mr. Nunez reported he currently has the After School Program with eight sites, over 300 39 kids, from 2:30 pm to 5:30 pm, components being recreate, educate and a nutritional 40 aspect. The program partners up with Keep Las Cruces Beautiful and kids clean up at 41 or around the schools they are located at. Mr. Nicolitz, supervisor of the program, is 42 currently preparing for a spring break camp at Frank O'Brien Papen Community Center 43 this upcoming Monday thru Friday from 8:00 am to 5:00 pm. 44 45 Mr. Nunez reported that the A. Fielder Memorial Safe Haven Weed and Seed Program 46 does a family night the last Thursday of each month with guest speakers from IJ I Department of Health, NMSU, various food banks, health, and wellness speakers; staff 2 also provides games, provide sub sandwiches, chips, and a drink. BookerT. Washington 3 facility has also been utilized as a location for this family night. 4 5 Mr. Nunez reported the Juvenile Citation Program (JCP), headed by Mr. Javier Amaro, G is seeing an increase in numbers of individuals attending our program as a result of other 7 outside programs that have shut their doors due to funding. The JCP program offers an 8 educational piece, a community service piece for the youth give back to the community 9 as a result of their actions. The program can be a one night program, a four -week 10 program or a 12-week program. The program is also offered in the community of 11 Anthony, utilizing the Anthony library. The program has always been opened county 12 wide, but travel has been an obstacle and now numbers have increased down south 13 since the families don't have to travel. Mr. Nunez noted that the County is reimbursing 14 us for the services being offered in Anthony, NM. 15 lb Mr. Nunez also reported that KLCB is also part of his Youth Services section. 17 18 Mr. O'Neill asked if Mr. Nunez is also responsible for special events, like the Easter 19 event. Ms. Delgado reported a lot of those events held in the parks are put on by other 20 groups and those groups are the point of contact. 21 22 Mr. Fulton reported one of the big things being talked about in the community is 23 Integrated Pest Management (IPM). Mr. Fulton said his park management staff will be 24 putting up signage in any area where herbicide is being sprayed. Mr. Fulton reported 25 everything used is commercially available, nothing that is highly restricted is being used. 26 Mr. Fulton said engineered wood fabric or any playgrounds are not sprayed, they are 27 raked by hand. He said this was a concern of some parents. Primarily right of ways are 28 sprayed; herbicides are put on sports fields but never while people are using them. Mr. 29 Fulton reported there will be more public information on the City's website, a list of every 30 product used along with a link to a description of that product and their safety information 31 sheet. 32 33 Mr. Fulton reported his section has been busy with tree plantings being there is a desire 34 to become a Tree City USA member. He said staff has worked closely with an Eagle 35 Scout candidate planting trees at Veteran's Park, Unidad Playground and on the outer 36 perimeter of the Dog Park. 37 38 Mr. Fulton reported that turf is being enhanced throughout parks. One of things being 39 done this year on the advice of Solid Waste and from turf scientists over at the University 40 is the use of bio-solids, a solid product that comes after water is treated from the sewer, 41 its composted, its free of pathogen, very organic and provides lots of nutrients. Mr. 42 Fulton reported again that signage will be posted when putting product down on sports 43 fields and key parks. 44 45 Mr. Fulton reported there is work being done at Pioneer Park with renovation of the 46 landscape, there will be some tree plantings. Mr. Fulton said there are some hazardous I trees there that will be looked at by himself, Ms. Delgado, and City Manager. He said 2 they have been meeting closely with neighborhood members keeping them informed of 3 what is happening at Pioneer Park. Mr. Fulton reported some trees may have to be 4 removed. 5 6 Mr. Fulton also reminded board, as reported at last board meeting, of year-round use of 7 ball fields for practice, league play, tournament play, with minimal impact on staff and H lots of praise from coaches, players. Mr. Fulton reported zone management is being done at downtown plaza 12 Mr. Fulton reported one of the projects parks is lucky to have from the Healthy Kids, 13 Healthy Community grant is Way Finding Signage. This installment is on the east side 14 of the trail system. The trails still under construction behind the dam, the desert trails 15 area and some of the other trails will have signage that will help folks find them. Another 16 part of this grant is to work with the bicycle friendly coalition to encourage cycling, provide 17 some signage for cyclists. Mr. Fulton reported the City of Las Cruces is currently a 18 bronze level, the lowest level of a bicycle friendly community. Mr. Fulton said the goal is 19 to be at the silver level and this grant is a step to help get there. Mr. Fulton said another 20 partnership with the Southwest Environmental Coalition who received a Youth 21 Conservation Corp grant to construct bat houses. They are building 20 of these bat 22 houses that will be installed in the area behind the dam so there will be interpretive 23 signage put out there. The locations are being mapped and are in our GIS data base. 24 This had to be cleared with the Army Corp of Engineers and Public Works. 25 26 Mr. Fulton reported staff will be putting out some ornamental gardens in some parks as 27 a pilot project. 28 29 Mr. Fulton reported for Earth Day, parks part in the past would give away trees on Arbor 30 Day. This year instead will do formal adoptions with adoption certificates and with that, 31 will have a face book page where folks can send in photos of the adopted trees every 32 year so growth of those trees can be seen. 33 34 Mr. Fulton reported a median project will be done near the Metro Verde area. Rather 35 than gravel landscapes that use a lot of water and herbicides, will harvest some of the 36 water; there will be swells that capture the water, reduce the amount of irrigation and 37 instead of gravel, have native grass, native plants which are more sustainable. If this is 38 successful, this will be a trademark for Las Cruces. This will save on labor, herbicides, 39 and water. 40 41 Mr. Catanach reported that this week in athletics is championship week for adult 42 basketball, adult volleyball, indoor volleyball; this is also the last week for indoor soccer. 43 Spring break is next week. The league gym at Meerscheidt Recreation Center is being 44 painted next week. During this time, the recreation gym will be open for the kids and for 45 programming, the league gym will be open until Wednesday afternoon and will be closed 46 through Sunday to be painted. That Monday will kick off youth basketball, with 58 teams. I Youth basketball sold out in two registration days. Registration for outdoor adult sand 2 volleyball begins March 27 with over 60 teams. 3 4 Mr. Catanach reported in recreation, a partnership was started with the local schools, 5 NMSU and local non -profits and other groups for Community Schools. Its purpose is to 6 bring improved access for health and social services, community development and social 7 opportunities. This was started three weeks ago, and by the third week had 60 kids in 8 attendance. The first school was Lynn Middle School. 9 10 Mr. Catanach reported the therapeutic program has a Saint Patrick's Day Dance March 11 17. The therapeutic community recently lost a member, Joe Ferrell, whose family helped 12 start the Arc Life Center many years ago. 13 14 Mr. Catanach reported his section has a learn to ride program that began in March, 15 teaching youth and parents to learn to ride properly. He also reported his section has 16 started a parent's night out at Frank O'Brien Papen Community Center. Parents can go 17 out one night a month, from 6:00 p.m. to 11:00 p.m., $10 per child; this gives kids a safe 18 place to go and gives parents a chance to have a date night. 19 20 Mr. Catanach reported the 50+ recreation hike attendance is increasing. Hikes are every 21 month to different locations such as the Organs, Ruidoso, Cloudcroft. Upcoming plan is 22 to take a camping trip to Mesa Grande, AZ. 23 24 Mr. Catanach reported the Wellness program has just completed its wellness volleyball 25 league, which had eight teams and over 100 city employees participating. The program 26 is getting ready for a Body Transformation challenge for city employees. 27 28 Mr. Catanach reported the aquatics section is having a Teen Splash, Friday, March 17; 29 this is the kickoff to Spring break. The splash pad at Metro Verde Park will be open for 30 Spring break from 10:00 a.m. until 8:00 p.m. and open weekends afterthat until Memorial 31 Day, when it will open for seven days a week. 32 33 Mr. Catanach reported special events is getting ready for Movies in the Park, Music in 34 the Park, Spring Fest, 4th of July. 35 36 Mr. Camunez asked the progress for 4t" of July this year. Ms. Delgado reported with the 37 retirement of Mr. Robert Caldwell, Phil Catanach will be overseeing this project along 38 with the committee that was formed last year and he is getting ready to start working on 39 it and make sure that there is a lot of red, white, and blue. 40 41 Mr. O'Neill asked if any progress has been made on having a board member on the 4th 42 of July committee. Mr. Catanach said he is just getting the groups together, basically 43 coming up with the theme, and checking the check list, and seeing what Mr. Caldwell 44 has done in the past, trying to make it more red, white, and blue and patriotic. Mr. -1 Catanach reported that right now the basic theme is Celebrate - Celebrate Freedom, I 1 2 3 4 5 6 7 8 9 10 11 12 13 '14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 422 43 44 45 46 Celebrate America, Celebrate our Patriots. Mr. Catanach said he hasn't moved too much forward from here but will keep board posted. Mr. Camunez said letters need to be sent out to groups who are patriotic, and need to improve the quality of this program. Ms. Delgado reported staff is finishing budget for FY17, currently looking at $10.4 million dollars with final budget meeting next week. Ms. Delgado mentioned that Mr. Fulton had touched upon some transparency reports that will now be on the web to include the IPM program, and information letting public know where we're at, when things such as medians will be taken care of, landscaped. Staff is also working on the copyright for Ziggy, Parks and Recreation's mascot. Once that t happens, Ziggy should be seen just about everywhere. This should be wrapped up by June 30. Ms. Delgado reported that for Tree City USA, the Parks and Recreation Advisory Board will be the board for this also as having a board for this is a required component. Once the City becomes a Tree City USA, this will be a standing item on the Agenda for Parks and Recreation Advisory Board meeting. Ms. Delgado reported that staff is working on the parks and recreation standards, currently working with the park staff right now on standards for the parks — cleanliness, medians, trails, etc. and then will move on to the recreation side, so that there will be a complete book which will tell everyone where department is at and how much it costs to maintain the level of service which will help in the next budget cycle. Mr. Camunez requested that the board gets polo shirts regarding the 4t" of July celebration. Mr. O'Neill also added passes and parking passes. Mr. O'Neill said he would like to see Staff Member Comments on the agenda. VII. Member Comments Mr. Camunez said he is trying to get a hold of Councilor Pedroza for District 3 board appointment. Ms. Delgado reported that at last council meeting, council members were given a report of vacancies for their districts. Mr. Camunez expressed his thanks to staff for all their hard work. Mr. Harrison concurred. Mr. O'Neill asked if a lot kids had to be turned away from the After -School Program. Mr. Nunez reported there is a limit per site, based on number of staff on board. Mr. Nunez reported the three sites at capacity are Highland Elementary, Monte Vista and Fair Acres. Vlll. Adjournment 10 2 3 4 Mr. Royalty moved to adjourn seconded by Mr. Harrison. Motion carried unanimously. Meeting adjourned at 7:20 p.m. 7 , 1/ ,I g ,) CGS —, 9 Hazel f varez, Record ingf ecretary 10 Ron Camunez, Chair P&R Board • GL� � _/ry 11