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04-20-17 PRAB1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 PARKS AND RECREATION ADVISORY BOARD MEETING APRIL 20, 2017 The Parks and Recreation Advisory Board Meeting was held on April 20, 2017 at the Parks and Recreation Conference Room, 1501 E. Hadley, Las Cruces, NM. PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT: Cassandra "Cassie" McClure Robert Harrison Mark O'Neill Paul L. Royalty Russ Smith PARKS & RECREATION ADVISORY BOARD MEMBERS ABSENT: N/A OTHERS PRESENT: Hazel Nevarez, Recording Secretary Sonya Delgado, Director — Director of Parks & Recreation Robert Nunez, Recreation & Youth Services Administrator Phil Catanach, Recreation & Youth Services Administrator James Woods, KLCB Program Coordinator Charlotte King, Las Cruces Transplant Group Donate Life Lupe Jimenez, Las Cruces Transplant Group Donate Life Cindy Helms, Las Cruces Youth Softball Association The meeting was called to order at 6:10 p.m. by Vice -Chair O'Neill and recognized the meeting as having a legal quorum. I. Introductions Board members introduced themselves and stated the district they represent. Staff introduced themselves and stated their position. II. Conflict of Interest No conflict of interest. III. Approval of Minutes Mr. O'Neill asked if Board had any corrections to the minutes dated March 16, 2017. Mr. Harrison moved to approve the minutes of March 16, 2017 as presented, seconded by Mr. Royalty. Motion carried unanimously. IV. Old Business 2 A. Skate Park (Informational) - Sonya Delgado El 5 Ms. Sonya Delgado reported that Mr. Michael Jimenez has been able to make these last 6 few Parks and Recreation Advisory Board meetings because he is working two jobs. 7 She informed board members Mr. Jimenez has given her information about equipment 8 that could be purchased and placed at the skate park. Ms. Delgado said the Parks and 9 Recreation may have some funds that can be used and will be working with Risk to see 10 if slight changes and modifications can be made. Ms. Delgado said she will keep board 11 members informed. 12 13 Mr. O'Neill asked if Mr. Jimenez is open to forming a non-profit group for a skate park, if 14 he was just interested as a community member. Ms. Delgado concurred. Mr. O'Neill 15 asked if stipend money could be used. Ms. Delgado replied no, operational dollars would 16 be used if available. 17 18 Mr. Harrison asked what are amounts of the pieces of equipment being suggested. Ms. 19 Delgado replied that there are two to three pieces of equipment that would amount to 20 $20,000.00. 21 22 Mr. Russ Smith asked what the risk elements are, if it had to do with the equipment itself 23 or as applied by users. Ms. Delgado responded both, risk comes in because facility 24 would be changed and risk needs to make sure the changes won't cause more inherent 25 risk and if insurance still covers that. Mr. Smith asked if the equipment would be readily 26 usable or if it would need to be modified. Ms. Delgado replied that equipment would be 27 readily usable. 28 29 B. Youth Board Update (Informational & Board Feedback) — Robert Nunez 30 31 Mr. Robert Nunez reported introductory information for a Youth Board was given to the 32 Parks and Recreation Advisory Board at the last board meeting and is now looking for 33 board comments. He asked that this information be forwarded to Hazel Nevarez. Mr. 34 Nunez said he is finalizing the application process, as well as doing a basic handbook 35 for youth and will add any additional information recommended by board members. 36 37 Mr. O'Neill shared his ideas. He said first thing is to figure out how to form the board and 38 then the Youth Board decide what their mission is, what they want to accomplish as a 39 board. Mr. O'Neill said when the Youth Board decides what they want to do, need to 40 make sure services aren't duplicated but attack new things for youth that aren't currently 41 available to them. 42 43 Mr. Royalty asked Mr. Nunez if process will be finished by next month. Mr. Nunez said 44 he would like to have a finished product by next month, but would also like staff input on 45 objectives and goals. He said he hopes to have a finished product ready to go by the 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 beginning of the school year in August and then begin process of getting Youth Board created by September, October. Ms. Delgado said the process will also be taken to a work session with City Council to give them a basic overview, so they can give their comments or ask for additional information. Ms. McClure asked if we knew when that date would be. Ms. Delgado replied she will need to request a date and get put on the calendar. Ms. Delgado said she will let board know when date is set. Mr. O'Neill pointed out some things Youth get from this type of involvement: • New friendships • Guidance through workings of a board • Get ideas and develop self confidence in themselves as a group • Leadership skills • Creativity • Positive solutions to problems to issues that involve youth in the community Mr. Smith commented/questioned if once a youth members has served, will they have an opportunity to become alumni of the board, do they have a chance to do something ex-officio, do they have a chance to do something that cultivates career path and use that as a module in their development? Mr. Nunez concurred. Mr. Harrison offered any help he can give to Mr. Nunez. Mr. O'Neill also said these boards will help to develop skills like public speaking, meeting dynamics, technology, how to listen. Mr. O'Neill said studies have shown students involved in this type of thing have shown a big improvement in school. He said need to keep the youth actively involved to keep this youth board from dissolving. V. New Business A. KLCB (Informational) — James Woods Mr. James Woods reported Keep Las Cruces Beautiful has been busy during the month of April. The Great American Cleanup was held on April 8 with almost 1,000 participants registered, around 700 or so that actually participated on day of event. There were six roll -offs located around the city that collected over eight tons of trash. Mr. Woods said he is still waiting on data to come in from volunteers. He estimated another five or six tons of trash collected just from volunteers. Mr. Woods reported for the first time this year as part of the Great American Cleanup, a dumpster was provided for recyclable items. Mr. Woods reported that Walmart hosted a lunch for participants, with the Teen Mobile Unit providing music. Mr. Woods reported that Walmart expressed interest in helping with Toss No Mas in the fall. 3 I Mr. Woods reported KLCB partnered with the Water Festival on April 13 at Young Park 2 for fourth graders from all the schools. He said KLCB booth provided information on how 3 litter and recyclables affect our water resources and our environment. 4 5 Mr. Woods reported KLCB will also be participating in the Earth Day event to be held 6 April 22 from 9 a.m. to 3:30 at Plaza de Las Cruces. KLCB is sponsoring the 7 Reuse/Recycle Fashion Show at noon with two categories, recyclable outfits and reused 8 outfits. There will be about 26 outfits modeled and judged. 9 10 Mr. Royalty asked if there was going to be anything for electronic recycling. Mr. Woods 11 replied there will be a little bit of everything. 12 13 Mr. Russ Smith pointed out the crazy fun impact this event will have being held along 14 with the Farmer's Market. He said there is a strong ambition on part of the Market to be 15 interactive with the community. 16 17 Ms. Delgado also reported Mr. Tim Fulton and the Parks Department will be participating 18 in the Earth Day event with Adopt a Tree. In the past, trees were given away during the 19 event with no knowledge of how the trees progressed. Ms. Delgado reported that with 20 the Adopt a Tree, people will receive an adoption certificate and they will be asked to 21 provide pictures annually through social media and report on how their tree is doing. 22 23 Mr. Smith asked permission to make voice announcements of these activities on this 24 day. Mr. Woods said he will have volunteers passing out flyers. 25 26 VI. Public Comments 27 28 Ms. Cindy Helms asked Mr. Nunez if there is any way LCYSA can help in regards to the 29 youth board. Mr. Nunez said he is looking to get students from the middle schools and 30 high schools to get a wide range of individuals. Mr. O'Neill also mentioned that KLCB 31 offers stipends to do cleanups over the weekends. 32 33 VII. Staff Comments 34 35 Mr. Phil Catanach reported on activities of the Parks & Recreation's recreation section: 36 • Outdoor Adult Sand Volleyball begins April 24 with 68 teams. 37 • Learn to Ride program just finished and was a successful program. 38 39 Mr. Catanach also reported under Special Events, there is a work session on April 24 40 and one topic will be to discuss changing the 4th of July Electric Light Parade route this 41 year only, due to construction in the downtown area. Mr. Catanach reported the 42 suggested route is starting from Apodaca Park, down Solano to the Hadley Complex. 43 Mr. Catanach said he will give board more information on the 4th of July at the May board 44 meeting. He did say the Air Force Band will be participating. 45 46 Mr. O'Neill asked that the 4th of July be added to the agenda for the May meeting. 11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Mr. Robert Nunez reported on activities of the Parks & Recreation's Youth Services section: • Summer Recreation is coming up and will be held at two Las Cruces Public School's facilities and one City facility. • The Juvenile Citation Program's (JCP) participant numbers continue to increase, not because of increasing delinquency, but because a component of Dona Ana County program that closed their doors. • JCP has partnered with Dona Ana County to provide services in Anthony, NM and is housed out of the Senior Center there. • A. Fielder Safe Haven will be doing a community project on April 22 cleaning a cemetery in Dona Ana. Mr. Nunez said the A. Fielder Safe Haven program is also at its limits. Mr. O'Neill asked if participants pay for the after -school program. Mr. Nunez replied charge is $360.00 per semester. He reported scholarships are also offered for those who qualify that can be used for all fee programs. Mr. O'Neill asked to put the Regional Aquatic Center be put on the agenda for the May meeting. Mr. O'Neill asked if there was any new information on the Olympic size pool that was to be built. Ms. Delgado reported there is some bond money coming. Currently there is $6 million dedicated for a 50-meter pool, which would be completed in phases. Ms. Sonya Delgado reported the Parks & Recreation's mascot, Ziggy, will now have a voice on Facebook and Twitter. Ziggy will be the spokesman for the department and will have his copyright before June 30. Ms. Delgado reported on the agenda for the May meeting, she will bring forward all the parks that need names with discussion on the process for naming them. Ms. Delgado reported that a neighborhood public input meeting will be held April 27, 2017, at the WIA Building, 5:30 pm, to discuss the removal of hazardous trees at Pioneer Women's Park. She said the policy is to replace two trees for every one tree removed. Ms. Delgado reported on the Department of Health grant for Downtown Wayfinding. She said all the wayfinding signage has been put up for downtown. The next phase will now be putting in signage connecting downtown through the Hadley corridor all the way over to the Treviz trail and beyond to the dam in that area and connect all those trails. The end goal is to have all the trails connected so you can go from downtown all the way to Dripping Springs by bike, jog or walk. Mr. O'Neill asked that board be notified on some of these meetings or dedications. Mr. Royalty said the park at the dam is great and asked if it was going to completed down to Main Street. Ms. Delgado reported the park has not been released to Parks and Recreation yet and park is not open yet. She said it will be part of the wayfinding signage E 1 on the third phase. Ms. Delgado said there are some Eagle Scouts are also working on 2 signage there. 4 Mr. O'Neill requested policy for naming parks be provided at the May board meeting. 5 6 VIII. Member Comments 7 8 Mr. Harrison asked who runs the Parks and Recreation Facebook site. Ms. Delgado 9 responded Ziggy. Ms. Delgado said members of the Parks and Recreation team will 10 help Ziggy maintain the Facebook site but site will have Ziggy's email address and he 11 will be the face of that. Mr. Harrison said the reason he asked is because it would be 12 nice to see under bullet points on the site all the information like what was reported this 13 evening of what is happening in Parks and Recreation. 14 15 Mr. Harrison said he is glad to see that the Air Force Band will be here for the 4th of July 16 and thinks it would be nice to do something special, some form of patriotic expression, 17 to honor Chair Camunez. 18 19 Mr. Smith said that he sits on the board for Film Las Cruces and thought that filming and 20 storytelling Parks and Recreation, documentaries can be useful. Mr. Catanach 21 responded Parks and Recreation has started a little bit of filming with the most recent on 22 the city's Facebook page. He said there is a story on student Recreation Aides and how 23 they have opportunities to get actual world experience and hopefully one day become a 24 Parks and Recreation professional or move on to the real world. He said there has been 25 some things done on trails, and Parks and Recreation also has their own video. Mr. 26 Catanach asked Mr. Smith any help he can offer would help. 27 28 Ms. Delgado said she will put the Parks and Recreation video on agenda for the May 29 meeting. 30 31 Mr. O'Neill expressed sadness on the recent loss of Board Chair Ron Camunez and 32 shared with the rest of the Board how Mr. Camunez was dedicated to the City, his 33 community, his concern for underprivileged kids. Mr. O'Neill said Chair Camunez wasn't 34 just words, he was action and he fought hard. Mr. O'Neill opened the door for ideas of 35 something the board could do to honor Mr. Camunez and his service for the community, 36 like name a park after him or put up a monument, and maybe present a plaque to his 37 family. 38 39 Mr. O'Neill stated per Robert's Rules of Order, the Vice -Chair automatically takes the 40 chairmanship in this situation but a Vice -Chair will need to be elected at the May board 41 meeting. Ms. Nevarez commented that elections would be coming up again in June. Ms. 42 Delgado advised she will check into process and will address at next board meeting. Mr. 43 O'Neill asked if he would now be the At Large or how this works. Ms. 44 Delgado reported that the Mayor has the At Large which is vacant and District 3 is vacant. 45 She said Mr. O'Neill will still represent District 5. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Mr. O'Neill shared with Ms. Delgado information he found on goals and objectives of the board and thought they should be reviewed for any revisions. He suggested maybe this could be put on agenda for May. Ms. Delgado announced the National Recreation & Park Association has a program called Meet Me in the Park. For the entire month of April, people are being asked to go to NRPA.org and vote for City of Las Cruces. Our parks have an opportunity to win some money that can be used for our parks. IX. Adjournment Mr. Royalty moved to adjourn seconded by Mr. Smith. Motion carried unanimously. Meeting adjourned at 7:15 p.m. Ha el varez, Recordirf Secretary Mark O'Neill, Vice Chair P&R Board 7