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08-17-17 PRAB1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 PARKS AND RECREATION ADVISORY BOARD MEETING AUGUST 17, 2017 The Parks and Recreation Advisory Board Meeting was held on August 17, 2017 at the Parks and Recreation Conference Room, 1501 E. Hadley, Las Cruces, NM. PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT: Cassandra "Cassie" McClure Mark O'Neill Paul L. Royalty Robert Harrison Maryln Zahler PARKS & RECREATION ADVISORY BOARD MEMBERS ABSENT: Russ Smith OTHERS PRESENT: Hazel Nevarez, Recording Secretary Sonya Delgado, Director of Parks & Recreation Robert Nunez, Recreation & Youth Services Administrator Phil Catanach, Recreation & Youth Services Administrator Lorenzo Zepeda, Recreation Services Leader Sr. The meeting was called to order at 6:02 p.m. by Chair O'Neill and recognized the meeting as having a legal quorum. Introductions Board members introduced themselves and stated the district they represent. Staff introduced themselves and stated their position. II. Conflict of Interest No conflict of interest. III. Approval of Minutes Chair O'Neill asked if the Board had any corrections to the minutes dated July 20, 2017. Mr. Royalty moved to approve minutes as presented, seconded by Ms. McClure. Motion carried unanimously. IV. Unfinished Business Mr. Catanach asked the Board if item B under Unfinished Business on the agenda could be moved to be reversed with Item A. Mr. Royalty moved to move Item B — I Castaneda Mural Project to Item A on the agenda seconded by Mr. Harrison. Motion 2 carried unanimously. 4 A. Castaneda Mural Project (Informational) — Phil Catanach 5 6 Mr. Catanach introduced Mr. Lorenzo Zepeda, Recreation Services Leader Sr., who 7 would update the Board on the Castaneda mural project. Mr. Zepeda provided the Board 8 with an invitation flyer to the unveiling of the Castaneda mural project to be held August 9 24, 2017 at 6:00 p.m., 1501 E. Hadley. Mr. Zepeda informed the Board the project ran 10 six weeks. Four teenage apprentices and Parks and Recreation's regular mural art 11 program assisted with the project, which consists of both tile and paint. Touch ups will 12 be done on the mural project and will be unveiled August 24. 13 14 B. 41h of July Report (Informational) — Phil Catanach 15 16 Mr. Catanach debriefed the Board on City's 4th of July event. 17 18 Mr. Catanach informed the Board the parade route was moved this year to Solano Ave. 19 as a result of construction in the downtown area. Floats in the parade more than doubled 20 over the previous year. All law enforcement in the area participated in the parade. Grand 21 Marshall for the parade was Mr. Jim Harbison, a highly decorated U.S. Army veteran 22 who was instrumental in the development of the Viet Nam War Memorial at Veteran's 23 Park. The Las Cruces Running Club held a Fun Run and 5K run prior to the parade. 24 The police department estimated over 7,000 people were in attendance. Mr. Catanach 25 reported he received a lot of positive feedback on the parade. 26 27 4th of July was kicked off by the band, Play Me, a tribute band to Neil Diamond from here 28 in Las Cruces. The Air National Guard Band of the Southwest, formerly known as the Air 29 Force Band, followed with patriotic music. The opener for the headline band was the 30 Gap X Band with the headliner being Blue Oyster Cult. The color guard, national anthem 31 preceded the twenty -two -minute firework display. 32 33 Mr. Catanach reported recommendations received were to start the 4th of July event at 34 7:00 p.m. instead of 4:00 p.m. The reason being the bands brought in for this event are 35 playing to small crowds because it is still too hot at 4:00 p.m. This would allow City to 36 bring in a bigger headliner with a national known comedian and local band to open the 37 show, followed by fireworks. 38 39 Mr. Catanach reported patriotic theme was upped this year by bringing in the Air National 40 Guard Band. Red, white, and blue glow sticks and beach balls were given out at the 41 event instead of flags, which in previous years ended up on the ground. Advertisement 42 was kept simple with red, white, and blue. Fields were decorated with simple flags, and 43 the U.S. and New Mexico flag on the stage. 44 45 Mr. Catanach, overall it was a great event with great support from the Las Cruces Public 46 Schools and from within the Parks and Recreation department. 2 1 2 Consensus of the Board was to have fireworks earlier. 3 4 C. Parkhill Estates (Informational) — Sonya Delgado 5 6 Ms. Delgado reported the park at Parkhill Estates does not belong to the City yet. 7 Because of the recent rains, there are still some issues with the park that need to be 8 addressed by the contractor before the City accepts the park. 9 10 D. Women's Veteran Memorial (Informational) — Sonya Delgado 11 12 Ms. Delgado reported the Women's Veteran Memorial is on track to be complete by the 13 end of this calendar year. Ms. Delgado said it looked like contractor had stopped working 14 on the memorial but it was only because they were waiting for some materials. Their 15 portion will be complete before all the bronze statues are complete. The six bronze 16 statues will be moved down here and installed by December. 17 18 Ms. Delgado reported this is the first Women's Veteran Memorial in our country and in 19 New Mexico. She said Washington, D.C. has a place for a memorial and may take a 20 replica of our memorial to place there. 21 22 V. New Business 23 24 A. Agenda / Minutes (Informational) — Chair O'Neill 25 26 Mr. O'Neill reported minutes of the Board will be abbreviated. He asked the Board to 27 call him with any items they would like to see on agenda. Mr. O'Neill mentioned as point 28 of reference that per Open Meetings Act, agenda only needs to be posted 36 hours 29 ahead since the Board only meets once a month. Mr. O'Neill referred the Board to City's 30 website for the Open Meetings Act. 31 32 Ms. Zahler also recommended Inspection of Public Records Act. 33 34 Ms. Nevarez informed the Board she did email them a link to the Attorney General's 35 website that has a link to the Open Meetings Act and the Public Records Act. 36 37 B. Dog Park Update (Informational) — Sonya Delgado 38 39 Ms. Delgado reported the City's dog park is located on Hermosa Street, behind 40 Meerscheidt Recreation Center. She said it was built in 2009. There are two other 41 places where staff would like to have some dog parks. They are on the Capital 42 Improvement Program and will move along on the list when funding is available. She 43 said staff is also working with the Grants office to get additional funding to help with 44 equipment, acquire other land, or help develop a new park. Ms. Delgado said staff works 45 closely with the dog park coalition. 46 3 I Ms. Zahler said she had a community member come to her regarding the need for some 2 more dog parks. Albuquerque has 100 parks, 14 dog parks with 13 fenced in. Portland, 3 Oregon has over 100 dog parks, none fenced or have water and bathrooms. Ms. Zahler 4 said she has concerns about dog parks needing to be fenced in and wonders if we should 5 explore having one dog park in the future that isn't fenced in which costs money. 6 7 Ms. Delgado said this is something staff can explore. Public input is asked for on projects 8 like this. 9 10 C. Vendor Process (Action) — Phil Catanach 11 12 Mr. Catanach reported since Parks & Recreation began increasing events at Plaza de 13 Las Cruces, staff wanted to give Parks & Recreation vendors an opportunity to sell at 14 Parks & Recreation events. The question came up on how to make this equitable to 15 vendors registered with Parks & Recreation. Mr. Catanach said Parks & Recreation 16 doesn't have a lot of events at Plaza de Las Cruces and doesn't know if a process is 17 needed. The Board was provided with two process options: 18 1) A rotating basis for vendors, 19 2) Staff decides how many vendors per event, or 20 3) No process. 21 Ms. Delgado reported there was a complaint from vendors who said there were too many 22 vendors. Who chose them? How were they chosen? Staff couldn't answer this question 23 because there was no process. Assistant City Manager recommended staff put a 24 process together for Parks & Recreation events. 25 26 Mr. Royalty moved to put selection process number two in place and give Parks & 27 Recreation the authority to enforce if it becomes a problem with the number of vendors, 28 and give Parks & Recreation authority to operate as staff sees fit, seconded by Ms. 29 Zahler. 30 31 Ms. Delgado commented some of the language from this process could be put into the 32 Fees & Charges policy which also has the facilities policy in it. This policy is reviewed 33 every year. If this language is in this policy and if there have been any issues during the 34 year, an adjustment can always be made. She said it can also help to adjust in the middle 35 of year if necessary. 36 37 Mr. Royalty withdrew his motion and Ms. Zahler withdrew her second. 38 39 Mr. Royalty moved that the selection process number two be added to the Fees & 40 Charges facility use policy, seconded by Ms. Zahler. Motion carried unanimously. 41 42 D. Budget FY18 / Strat Plan / Mission Statement (Informational) — Sonya 43 Delgado 44 45 Ms. Delgado provided the Board with Parks & Recreation's FY18 budget, City of Las 46 Cruces Strategic Plan, and the new City of Las Cruces Mission Statement. Ms. Delgado E I reviewed the budget with the Board and let them know if any more information is needed, 2 she would be happy to provide it. 3 4 Ms. Delgado reported Parks & Rec staff will be going to performance management which 5 ties to their budget, which in turn ties directly to the strategic plan. The strategic plan 6 provided to the Board gives an idea the direction City is headed and how Parks & 7 Recreation falls under this to hit goals listed in the strategic plan. 8 9 Ms. Delgado reported Parks & Recreation follows the new City of Las Cruces Mission 10 Statement which was provided to the Board. Ms. Delgado said the new mission 11 statement will be posted at all Parks & Recreation facilities soon, which is in English and 12 Spanish. 13 14 E. La Entrada (Informational) — Sonya Delgado 15 16 Ms. Delgado reported La Entrada Monument is at Johnson Park, next to Branigan 17 Library. She said it is the entrance to come into downtown. Work on the monument has 18 begun. The project was downtown before the streets were opened, so it had to be 19 moved. It was decided to put the monument at Johnson Park. Ms. Delgado said staff 20 hopes to have it complete by October. 21 22 F. Median Landscaping (Informational) — Sonya Delgado 23 24 Ms. Delgado reported staff had a work session with City Council August 14, 2018 to 25 discuss median landscaping. She said Parks & Recreation has $1.2 million dedicated 26 to landscaping medians, $200,000 per district. Ms. Delgado said she will be having a 27 one on one meeting with Councilor's to discuss and narrow down Council's options of 28 what they will get. There are several medians that will be coming online within the next 29 24 months that will impact Parks & Recreation on the maintenance side. Once these 30 medians come on line, it will be decided whether to add new staff or contract the work 31 out. Ms. Delgado reported one of the City's strategic plans is to beautify Las Cruces. 32 This means to beautify every single space out in the City, which Parks & Recreation 33 takes care of. 34 35 The Board had several questions and ideas as to why this is Parks & Recreation's 36 responsibility. Ms. Delgado said once it is established where these medians will be, she 37 will report this information back to the Board and report more information and history on 38 how the medians work at that time. She said once medians are built, it is Parks & 39 Recreation's job to maintain them. 40 41 VI. Public Comments - None 42 43 VII. Staff Comments 44 45 Mr. Catanach reported: 46 . Music in the Park has two weekends to go. 5 1 • Flag football registration resulted in 21 teams. 2 • Cheerleading registration resulted in right under 60 cheerleaders. 3 • Regional Aquatic Center hours will change beginning September 5 for the 4 Fall/Winter hours, opening at 6:00 a.m. and closed on Sundays. 5 • New recreation programs are coming for adults, youth, and teens. 6 7 Mr. Nunez reported: 8 • With the school year starting, there are about 400 kids in Parks & Recreation's 9 out of school time programs from Kinder thru 12th grade. 10 • Safe Haven is having a family night next week with Department of Health and 11 some other state department coming in to speak on various topics of health. 12 • The Juvenile Citation Program's grant is the second largest in the state. The 13 program spent 99% last year, being the highest spending Continuum out of 23 in 14 the state. Staff is doing an amazing job. The program had approximately 400 15 youth in the program last year. 16 • Mr. James Wood, from Keep Las Cruces Beautiful (KLCB), will attend the next 17 Board meeting for his quarterly meeting. KLCB is looking to update their logo. 18 The Adopt a Spot process will be brought forward to the Board to review. KLCB 19 will also be involved with the sponsorship of medians. 20 • The summer recreation program was a success with over 200 kids. Staff is now 21 working with NMSU and Dona Ana Community College regarding creating 22 partnerships with their students to assist us with programming. 23 24 Ms. Delgado reported Mr. Tim Fulton, Parks Administrator, last day with Parks & 25 Recreation will be August 22, 2017. He accepted a position in Lewisville, KY. Process 26 to fill this position is in the works. The position will be open four to six weeks. Someone 27 from staff will be put in an acting role until someone is hired. The Community Forester 28 will be on staff August 28, 2017. 29 30 VIII. Member Comments 31 32 Chair O'Neill reminded the Board of the unveiling of the mural on Thursday, August 24, 33 2017. 34 35 Chad O'Neill asked if anything needs to be done regarding naming of parks. Ms. 36 Delgado said there is nothing that needs to be done currently. She just needs to get the 37 process started. 38 39 Ms. Zahler would like a clock in the Board meeting room. 40 41 Ms. Zahler would like some inexpensive notebooks for the Board. 42 43 Ms. Zahler would like to meet with Ms. Delgado on shortening some processes. 44 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Ms. Zahler expressed she is proud to see there is a Women's Veteran Memorial. She said she would like Board to give some thought on a memorial for service animals, i.e. war dogs, police/sheriff dogs. Ms. Zahler mentioned the limbs on a tree at Apodaca Park are growing so big they are covering the Indian statue. Ms. Delgado said she will have staff address. Ms. McClure said she saw on TV there was an issue with the All -Inclusive Playground at Young Park and asked if it was resolved. Ms. Delgado said there was an individual who was not happy because they didn't get everything they wanted in the park. Ms. Delgado reported all the money for the project was spent plus more. Playground was built to include children of all ages and all abilities to play together. Everything in this playground is ADA and accessible. Ms. McClure asked if staff would be comfortable for the Board to point out through social media in situations like this that public input was sought. Ms. Delgado said there will be a grand opening of the inclusive playground once Barrow, the Eagle Scout puts in his panels. IX. Adjournment Mr. Harrison moved to adjourn meeting, T50 p.m., seconded by Ms. McClure. Motion carried unanimously. Hazel Nevarez, Recording rSecretary Mark O'NAII, Chair P&R Board 7