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09-21-17 PRAB1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 PARKS AND RECREATION ADVISORY BOARD MEETING SEPTEMBER 21, 2017 The Parks and Recreation Advisory Board Meeting was held on September 21, 2017 at the Parks and Recreation Conference Room, 1501 E. Hadley, Las Cruces, NM. PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT: Cassandra "Cassie" McClure Mark O'Neill Eli Guzman Robert Harrison Maryln Zahler PARKS & RECREATION ADVISORY BOARD MEMBERS ABSENT: Russ Smith OTHERS PRESENT: Hazel Nevarez, Recording Secretary Sonya Delgado, Director of Parks & Recreation Robert Nunez, Recreation & Youth Services Administrator Phil Catanach, Recreation & Youth Services Administrator James Woods, KLCB The meeting was called to order at 6:03 p.m. by Chair O'Neill and recognized the meeting as having a legal quorum. I. Introductions Board members introduced themselves and stated the district they represent. Chair O'Neill informed the Board that Mr. Paul Royalty has resigned from the Board. Staff introduced themselves and stated their position. II. Conflict of Interest No conflict of interest. III. Approval of Minutes Chair O'Neill asked if the Board had any corrections to the minutes dated August 17, 2017. Ms. Zahler moved to accept the minutes as presented, seconded by Mr. Harrison. Motion carried unanimously. IV. Unfinished Business A. Youth Board Update (Informational) — Robert Nunez I Mr. Nunez informed the Board staff will be going before City Council in a work session 2 October 9, 2017 to discuss the Youth Board and teen opportunities. Staff will meet with 3 the City's legal department to go over the bylaws for final approval. Recruitment for the 4 Youth Board will follow the work session for a total of 15 members — two (2) individuals 5 per district and three At Large. Advertising for recruitment should be by the end of 6 October. A selection committee will consist of some members of the Parks and 7 Recreation Advisory Board and City staff. The youth will decide what to call this youth 8 board. 9 10 B. Parkhill Estates (Informational) — Robert Nunez 11 12 Mr. Nunez informed the Board a letter of acceptance has been issued on Parkhills 13 Estates Neighborhood Park. The park has been transferred over to the City, with a one- 14 year warranty from date of acceptance which is the end of July. 15 16 Mr. O'Neill requested to include naming of this park on October's Board agenda. 17 18 C. Castaneda Building Mural Unveiling (Informational) — Phillip Catanach 19 20 Mr. Catanach provided Board members with an information sheet on the Castaneda 21 mural project. A copy of the article published in the Bulletin newspaper on the unveiling 22 of the project was also provided to the Board. Mr. Catanach informed the Board to make 23 sure to view the final product. 24 25 Mr. Harrison asked if staff puts out information to request donations. Mr. Catanach 26 replied donations are not solicited. Mr. Harrison asked if someone can make a specific 27 donation or if donation goes into general fund. Mr. Catanach replied Parks and 28 Recreation does have a donation account and donors can make specific donations. 29 30 V. New Business 31 32 A. Keep Las Cruces Beautiful (KLCB) update (Informational) — James Woods 33 34 Mr. James Wood was present to update the Board on what KLCB is doing: 35 October 14 Annual Toss No Mas — registration has begun with close to 300 36 volunteers; goal is 1000. Volunteers can register on-line. A number of businesses 37 have donated water, soda, food to help with the event. A small celebration will 38 follow the clean-up at Young Park. Volunteers will turn in their information packets 39 reporting their location, and how much trash/recyclable items was collected. This 40 information is needed for the grant report. There will be six roll -off dumpsters 41 located around the city for residents to utilize. The Toss No Mas clean-up is a 42 local/state wide event as opposed to the Great American Clean-up in the spring 43 which is nationwide. 44 Adopt -A -Spot program is being revamped and new signage is being created. 45 Businesses are being contacted to see if they are still on board with their adopted 46 spots. This program will kick off in the next couple of months. 2 I KLCB is part of the city's After School Program. A work study from NMSU goes 2 out and does environment type activities with the youth in their schools to educate 3 them on keeping our environment clean. KLCB also goes out to the schools to do 4 Libby visits with 3rd graders. Libby is KLCB's Labrador mascot. Along with this, 5 KLCB offers an activity book on recycling and graffiti to 5th and 6th graders. 6 KLCB along with Codes does graffiti abatement once or twice a week. 7 Mr. Woods said KLCB is required to report to the Board quarterly but will report 8 sooner if needed. 9 10 B. Board Website Page/Pictures (Informational) — Chair O'Neill 11 12 Chair O'Neill advised the Board to check out the Parks and Recreation website. He said 13 that the website needs to be updated with current Board member pictures. Mr. Nunez 14 reported a photographer will be present at the October Board meeting to take pictures 15 of the Board. 16 17 Mr. O'Neill requested new shirts for the Board. 18 19 VI. Public Comments - None 20 21 VII. Staff Comments 22 23 Mr. Catanach passed around the Las Cruces Magazine to the Board so they could see 24 the advertisement of the revamped map. 25 26 Mr. Catanach reported the Metro Verde Splash Pad is closing for the season September 27 29 and will re -open May 2018. The interactive fountain at Plaza de Las Cruces hours 28 will change October 1 to 10 a.m. to 7:00 p.m. with the water feature lights on until 10:00 29 p.m. 30 31 Mr. Catanach informed the Board Parks and Recreation will be hosting the City Council 32 meeting September 25 at the Regional Aquatic Center along with a tour of the Hadley 33 complex. 34 35 Mr. Catanach updated the Board with upcoming recreation activities which are also 36 outlined in the Board's update report provided in their packet. 37 38 Mr. Nunez reported the A. Fielder Memorial Safe Haven Weed and Seed program 39 currently has 65 youth in the program, K-5. A teen connection program was started this 40 fall with 46 teens registered. Staff is partnering with FYI to provide a dinner for every 41 child in any out of school program. 42 43 Mr. Nunez reported the Juvenile Citation Program serviced approximately 600 youth 44 from Dona Ana County this past fiscal year. 45 9 I Mr. Nunez reported the After -School Program currently has over 300 youth at eight 2 different sites. 3 4 VIII. Member Comments 5 6 Ms. Zahler said Ms. Delgado was going to check with the City Manager regarding the 7 Board making a presentation to the City Council once a year and would like this put 8 under unfinished business for the next meeting. 9 10 Ms. Zahler said she will be getting a list of cities that have statues of war dogs and has 11 learned that veteran's groups are generous about proposing funding for something like 12 this. She suggested getting a proposal written up. Ms. Zahler would like to know who 13 the designer is that designed the statues for the Women's Memorial. 14 15 Ms. Zahler recommended bringing in someone from the Attorney General's office to 16 speak to the Board regarding anti -donation. 17 18 Ms. Zahler reported Thursday, September 28, 6:00 p.m., at County Building on Motel 19 Blvd., Representative Joann Ferrari is going to moderate the five candidates applying for 20 the job of the Animal Shelter Director. 21 22 Mr. Harrison asked what staff's plans are for the September 25 City Council meeting. 23 Mr. Catanach reported it is part of Council's strategic plan to move the City Council 24 meetings to different areas. Regarding the tour, Mr. Catanach reported the plan year 25 back was to make the Hadley complex a regional recreational area. Council is touring 26 the Hadley complex to look to see what may come up in the future. The Council meeting 27 in the evening will cover discussion of this area and two other items. 28 29 Mr. Harrison asked if Parks and Recreation will ever work together with Museums. Mr. 30 Nunez said Parks and Recreation programs utilize the museums. Museums and the 31 Library are under the City's Quality of Life department. 32 33 Mr. Guzman said he is happy to be back on the Board as the Mayor's At Large. 34 35 Mr. Guzman inquired as to what happened with the fire truck at Klein Park. Mr. O'Neill 36 requested this be put on agenda for next Board meeting. 37 38 Mr. O'Neill advised the Board off -site meetings for this Board could also be done. 39 40 Mr. O'Neill requested the Board be notified of City Council meetings with Parks and 41 Recreation items on the agenda. 42 43 Mr. O'Neill requested a plaque be ordered for Mr. Royalty's service on the Board. 44 45 Mr. O'Neill asked the Board if they would be interested in meeting after Board meeting 46 to have an agenda setting meeting. Ms. Zahler liked the idea. Mr. Guzman said it is a rd 1 2 3 4 5 6 7 8 9 10 11 12 13 14 good idea but will prolong the meeting. Mr. Harrison said a Board member could use Member Comments to request an item be added to the next meeting agenda. Mr. O'Neill agreed. IX. Adjournment Mr. Harrison moved to adjourn meeting, seconded by Mr. Guzman. Motion carried unanimously. Meeting adjourned at 7:18 p.m. all azel; evarez, RecordirI4 §ecretary P/ tAW/Z't�-- Mark O'Neill, Chair P&R Board or Robert Harrison, Vice Chair 5