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10-19-17 PRAB1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 PARKS AND RECREATION ADVISORY BOARD MEETING OCTOBER 19, 2017 The Parks and Recreation Advisory Board Meeting was held on October 19, 2017 at the Parks and Recreation Conference Room, 1501 E. Hadley, Las Cruces, NM. PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT: Cassandra "Cassie" McClure Robert Harrison Maryln Zahler Russ Smith PARKS & RECREATION ADVISORY BOARD MEMBERS ABSENT: Eli Guzman Mark O'Neill OTHERS PRESENT: Hazel Nevarez, Recording Secretary Robert Nunez, Recreation & Youth Services Administrator Judy Barela, Recreation Services Supervisor Art Banach, Munson Community Garden Nancy Breard, Munson Community Garden Ryan Steinmetz, City of Las Cruces Volunteer Coordinator The meeting was called to order at 6:08 p.m. by Vice -Chair Harrison and recognized the meeting as having a legal quorum. Introductions Board members introduced themselves and stated the district they represent. Staff introduced themselves and stated their position. II. Conflict of Interest No conflict of interest. III. Approval of Minutes Vice -Chair Harrison asked if the Board had any corrections to the minutes dated September 21, 2017. Ms. Zahler moved to accept the minutes as presented, seconded by Mr. Smith. Motion carried unanimously. IV. Unfinished Business A. Naming of Parks (Informational) — Robert Nunez 1 I Mr. Nunez informed the Board there are at least 19 parks in the city that need to be 2 named. Signage will be posted in parks needing to be named in November requesting 3 citizens to submit recommended names for the parks, followed by a public meeting and 4 hopefully will bring recommended names to the Board in January. 5 6 Mr. Smith asked if there is history of following a trend in naming parks. Mr. Nunez 7 responded there is no rhyme or reason in naming parks. 8 9 Mr. Smith asked if process has ambition to have a name within a period of time or just 10 progress to naming parks. Mr. Nunez responded progress. 11 12 Mr. Harrison noted Chair O'Neill is interested in recognizing Mr. Camunez. Mr. Nunez 13 responded it is a matter of following the process of Naming of City of Las Cruces 14 Facilities. 15 16 B. End of Year Board Report (Informational) — Robert Nunez 17 18 Mr. Nunez informed the Board that with the number of Boards the City has, City 19 Administration is looking into reviewing and streamlining the process of Board's 20 communicating with upper management and City Council. They hope to have this 21 information in the very near future. 22 23 Ms. Zahler asked how soon information will be provided. Mr. Nunez replied by the first 24 quarter. 25 26 V. New Business 27 28 A. Renaming of Munson Center Community Garden (Informational) — Robert 29 Nunez / Ryan Steinmetz 30 31 Mr. Nunez informed the Board Mr. Ryan Steinmetz and Munson Center Community 32 Garden volunteers were present to provide information regarding the renaming of the 33 Munson Center Community Garden. 34 35 Mr. Steinmetz provided the Board with background information on the garden. Mr. 36 Steinmetz said the Munson Garden is different from other City community gardens. It is 37 not a community garden that is identified under the Parks and Recreation website. It is 38 a slightly different garden in that all the volunteers working the garden come from the 39 City's network volunteer program which is an official program of Senior Programs for the 40 City. The garden is a partnership between Parks and Recreation and Senior Programs. 41 Parks and Recreation provided the space, and provides the maintenance and help with 42 all the materials needed for repairs on the elevated gardens. Tools, seeds and materials 43 used to create structures to protect the garden comes from Senior Programs budget. 44 45 Mr.Steinmetz said the community garden volunteers are interested in renaming the 46 garden in honor of a former community gardener, Mr. Russ Boor, who passed away this 2 1 year. Mr. Boor was instrumental in making the garden happen. He was also instrumental 2 state wide in connecting seniors to worthwhile and meaningful volunteer opportunities in 3 their community and making sure seniors have connections to healthy produce and 4 healthy food. Mr. Boor was very proud of the Munson Community Garden being a leader 5 in the state of New Mexico for having the community garden volunteer structure with a 6 mission of the produce going back to feeding seniors. 7 8 Mr. Steinmetz provided the Board with a copy of their request for renaming the Munson 9 Community Garden along with a letter of support for this name change from the Senior 10 Programs Advisory Board. Mr. Steinmetz acknowledged the Parks and Recreation 11 Advisory Board is the governing body for the actual community garden and would make 12 the final decision. Mr. Nunez added Ms. Delgado, Director for Parks and Recreation, and 13 Mr. Steinmetz will get together to discuss some possibilities to recognize Mr. Boor. 14 15 B. Firetruck from Klein Park (Informational) — Robert Nunez 16 17 Mr. Nunez reported the Fire Department does have the firetruck from Klein Park. It had 18 been placed at Fire Station #1. They are currently doing some work on the fire truck 19 and Fire Chief Enriquez will get back to Ms. Delgado with additional information. 20 21 C. Mural Art Project (Informational) — Judy Barela 22 23 Ms. Judy Barela reported on a mural project that the Teen Connection recently 24 completed. Teen Connection recently completed an art mural project that is currently 25 being displayed at the A. Field Memorial Safe Haven. It is a 4' by 8' canvas panel 26 displayed as a collective piece. Ms. Barela invited the Board to stop by to seethe mural. 27 28 Ms. Barela provided the Board with an informational page on Teen Connection and 29 pictures of the mural. 30 31 Ms. Zahler asked how to go about getting City Hall to display some of these art pieces. 32 Mr. Nunez said he will look into this. Ms. Zahler asked Vice -Chair Harrsion to put on 33 agenda under new business to know what is done at City Hall. 34 35 Mr. Smith moved to put on agenda discussion of murals and their future placement in 36 relationship to using the Teen Connection Program, seconded by Ms. Zahler. Motion 37 carried unanimously. 38 39 D. Stipends (Informational) — Robert Nunez 40 41 Mr. Nunez informed the Board notice has gone out to all leagues and organizations on 42 stipend request process and requirements. Requests are due back by December, 2018. 43 Requests should be presented to the Board for recommendation January, 2019. 44 45 46 E. Just Weed It Project (Informational) — Robert Nunez 3 I Mr. Nunez informed the Board Just Weed It is an eight -week project with city staff from 2 Parks, Streets, Codes, and some Contractors to clean up the city of all its weeds. To 3 date, which currently in third week, over 50 tons of debris, trash and weeds have been 4 collected. City administration provided additional funding for this project. Park staff is 5 working their regular schedule up to 2:30 p.m. and working until 6:30 on Just Weed It. 6 7 F. Managing for Results (Informational) — Robert Nunez 8 9 Mr. Nunez reported Managing for Results is performance based budget that the entire 10 city is moving to beginning next fiscal year. Parks and Recreation is one of the first 11 departments that will be initiating the performance based budget beginning July 1, 2018. 12 With performance based budget, departments will set their goal bench marks to reach. 13 If goals is obtained, department is funded appropriately. 14 15 G. Park Impact Fees/Land Use Assumptions/Park & Recreation Master Plan 16 Process (Informational) — Sonya Delgado 17 18 Mr. Nunez informed the Board there is a consultant, Tischler Bise, arriving in November 19 to review our fees in regards to Park Impact Fees and making recommendations. 20 Currently they are set at $2,600.00 per dwelling. In regards to Land Use Assumptions, 21 Las Cruces Fire Department just completed this study one year ago, so staff will be able 22 to use this data for our use. In regards to Parks and Recreation Master Plan, staff will 23 be doing outreach to the Board along with public meetings. 24 25 VI. Public Comments - None 26 27 VII. Staff Comments 28 29 Mr. Nunez reported budget has just been reviewed for second quarter, and his section, 30 Youth Services, is right on target in all areas and looking forward to next nine months of 31 programming. 32 33 Ms. Nevarez provided Board members with size chart so they could provide size for 34 Board shirts. 35 36 VIII. Member Comments 37 38 Ms. Zahler said there was an article in the Bulletin on Youth Board, and it was called an 39 advisory board. She thinks it needs to be corrected. 40 41 Ms. Zahler said Las Cruces only has one dog park. She said she made contact with 42 Parks and Recreation in Albuquerque and they have 14 dog parks, 13 fenced. They do 43 not have lights, water, seating. She said Albuquerque has a map of all their dog parks 44 and they are all named. 45 46 11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Ms. Zahler said she has a meeting with Ms. Delgado and Ms. Nevarez October 24, 2018 to discuss Veteran dog statues at Veteran's Park. She said there is a good opportunity to get this paid for. Ms. McClure asked how many parks are on the bus route. Mr. Nunez said he would get her an answer. Mr. Harrison found performance based management interesting with so many different avenues in Parks and Recreation. He thanked staff for doing what they do. IX. Adjournment Mr. Smith moved to adjourn meeting, seconded by Ms. Zahler. Motion carried unanimously. Meeting adjourned at 7:45 p.m. H ze evarez, Rec6rdin g Secretary elza-m�-�9���-I:::�, Mark O'Neill, eehair P&R Board