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04-19-18 PRABDRAFT PARKS AND RECREATION ADVISORY BOARD MEETING APRIL 19, 2018 1 The Parks and Recreation Advisory Board Meeting was held on April 19, 2018 at the 2 Parks and Recreation Conference Room, 1501 E. Hadley, Las Cruces, NM. 3 4 PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT: 5 Eli Guzman 6 Robert Harrison 7 Cassandra "Cassie" McClure 8 Mark O'Neill 9 Megan Schuller 10 Russ Smith 11 Maryln Zahler 12 13 OTHERS PRESENT: 14 Phil Catanach, Recreation & Youth Services Administrator 15 Sonya Delgado, Director — Director of Parks & Recreation 16 Franco Granillo, Acting Parks Administrator 17 Robert Nunez, Recreation & Youth Services Administrator 18 Ceci Vasconcellos, Community Outreach 19 James Woods, Keep Las Cruces Beautiful 20 Martha Moreno, Recording Secretary 21 Lamaia Vaughn 22 Eunice Martinez 23 Olga Chavez 24 Kathryn Trujillo 25 Michelle Valverde 26 Gregory Shervanick 27 Jacinta & Angelica Shams 28 Teofilo Carrasco 29 Angel Parra 30 Alexandria Graham 31 Mike Lilley 32 Armando Arellano 33 Lupe Jimenez 34 Susan Brown 35 Annie Quintana 36 Judith Quintana 37 Kathleen Gardner 38 Michael Buchanan 39 Antonett Villalpando 40 Katelin Ashby 41 Izabell Homer 42 Morgan Harding 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 The meeting was called to order at 6:16 p.m. by Chair O'Neill and recognized the meeting as having a legal quorum. I. Introductions Board members introduced themselves and stated the district they represent. Staff introduced themselves and stated their position. II. Conflict of Interest No conflict of interest. III. Approval of Agenda Before approving Agenda, Chair O'Neill informed the Board the group listed as Item A under New Business has another meeting this evening and he would like a motion for item A under New Business to come right after approval of minutes. Ms. Schuller so moved, seconded by Mr. Smith. There was no discussion and motion carried unanimously. Chair O'Neill informed the Board he made a request to put Public Comments at the beginning of the meeting before Unfinished Business, so people won't have to wait through the whole meeting before making any public comments. Chair O'Neill said this will be a permanent change in the agenda. Mr. Harrison moved to place Public Comment to where it is on today's agenda, seconded by Ms. McClure. There was no discussion and motion carried unanimously. Mr. O'Neill asked if any other changes need to be made to agenda. Ms. Zahler moved to approve Agenda as presented, seconded by Mr. Smith. There was no discussion and motion carried unanimously. IV. Approval of Minutes Chair O'Neill asked if the Board had any amendments or changes to the minutes dated February 15, 2018. Mr. Harrison moved to approve the February minutes, seconded by Ms. McClure. There was no discussion and motion carried unanimously. Item A from Under New Business: Learning Action Buffet (LAB) Presentation (Informational) — Michelle Valverde 2 I Mr. O'Neill informed the Board Learning Action Buffet (LAB) will be providing an 2 informational presentation and offered the floor to Michelle Valverde. 3 4 Introductions by LAB were Michelle Valverde -Coordinator, Armando Arellano-Lead 5 Youth Volunteer, Judith Quintana- Board member, Annie Quintana -Student Advisory 6 member, Olga Chavez -Board member, Lamaia Vaughn -Board member, Eunice 7 Martinez -Youth Leader, Kat Trujillo -Youth Leader. 8 9 Ms. Kat Trujillo informed the Board that LAB is a creative space where the youth define 10 their future. LAB's overreaching goal is to nurture youth leadership through arts, 11 communication, and action. With a volunteer group of 18, ten of which are youth and 12 young adult, they have reached approximately 400 children, youth and parents, and art 13 and drumming activities, since June of 2017. A handout was provided to the Board that 14 shows what LAB's has done in the past, what their activities are and how they work. A 15 tapestry was shown to the Board which is a popular activity that enables parents to bond 16 with their children and create something. Ms. Valverde added that LAB's hopes to have 17 three sections of this tapestry to display in different places in the city. 18 19 Ms. Trujillo informed the Board the positive impact of LAB is tremendous for adult and 20 youth leaders who are involved, and for the public who are engaged. Ms. Trujillo said 21 LAB's wants to help the youth grow in this city. She said for her, LAB's gave her the 22 opportunity to widen her horizons in this city that she had no idea about. 23 24 Ms. Valverde added LAB's primary benefits include artistic and musical expression, 25 community and team building, entrepreneurial and job skill development, youth voice 26 and civic engagement. Ms. Valverde said LAB's would like to request a stipend and 27 wasn't sure of the process. She said LAB's is an all -volunteer crew, emerging as a non- 28 profit, and could use some support for their general operating, i.e. fees, insurance, art 29 and office supplies, background checks. 30 31 Ms. Delgado informed Ms. Valverde there is a process to request a stipend and will email 32 her the information. 33 34 Ms. Valverde added New Mexico Hand Made, Inc., a local 501-C3, is LAB's fiscal agent. 35 LAB's is gearing up to apply for its own non-profit status and hopes to have a space 36 downtown to do their important work. Ms. Valverde said they are growing their 37 organization slowly and have collaborated with the city on various events, i.e. the 38 Sustainability Office, Chaos Collaboration. Ms. Valverde said long term, they envision a 39 healthier community that is sustainable where young people will work along -side adult 40 members to solve problems, create opportunities, and design the future. 41 42 Ms. McClure asked if there was a way to collaborate with Parks and Recreation's youth 43 programs. Mr. Nunez responded yes and could begin discussions. 44 45 Ms. Zahler requested a LAB's business card to pass on to the American Association of 46 University Women. 3 2 V. Public Comment 4 Chair O'Neill opened the floor for public comment on non -agenda items. 5 6 Mr. Mike Buchanan, ROTC instructor at Onate High School, Cadet Homer, Cadet 7 Villalpando, Cadet Ashby, Principal Schapekahm and Assistant Principal Garza were 8 present for public comment. Mr. Buchanan informed the Board they started a science 9 technology engineering math program called Seapurge. He said one of the things they 10 do is build underwater robotics. The Cadets take them to different challenges around 11 the state and region. The group attended the Great Southwest Region competition this 12 year and got 1st and 2nd place out of 57 teams and qualified to compete in Boston this 13 June 2018. Mr. Buchanan said they built this underwater robotics program without a 14 pool and Parks and Recreation staff member Mr. Jake Gutierrez has been gracious 15 enough to allow the use of East Mesa pool so the students could work through their 16 science engineering design, redesign, execute and test. Mr. Buchanan said he wanted 17 to recognize Mr. Gutierrez and the Board for allowing Mr. Gutierrez to do what he does. 18 Mr. Buchanan presented Mr. Gutierrez a plaque in appreciation. Mr. Gutierrez graciously 19 accepted the plaque on behalf of his department and staff. 20 21 Ms. Susan Brown, Treasurer of the Las Cruces Transplant Group, informed the Board 22 the group has been holding Donate Life Car Show at Young Park. She said the group 23 is in the process of building a memorial at La Llorona Park. Ms. Brown provided a 24 handout to the Board with the schematic and cost breakdown for the monument. She 25 said they were able to get a plaque put up last summer. Ms. Brown said the City gave 26 them a plot of land with the help of Brian Denmark. She said the group does car shows 27 so they can get so much money every year to Parks because they have an account with 28 Parks. Ms. Brown said they are going out to the community now that they have a 29 legalized drawn to see if they can get money. There is no way to get $20,000 on their 30 own. She said the group has the backing of the Mayor. She said they are a non-profit. 31 32 Ms. Zahler informed Ms. Brown the library has a computer and a printer that is tied in to 33 Foundation Center where one can research grants and can be print for free. 34 35 Ms. McClure asked Ms. Brown for more information about the Las Cruces Transplant 36 Group. Ms. Brown said the group was started out as a support group for individuals that 37 need a transplant. 38 39 Mr. Harrison asked how many members are in the group. Ms. Jimenez said there are a 40 total of 25 registered members. 41 42 Mr. O'Neill asked if the group is needing more money or more ideas for fund raisers. 43 Ms. Jimenez said the group is for people that need help and support and information on 44 transplants. They help members of the community with gas money if they need to go to 45 Mayo, Banner or UNM in Albuquerque. Ms. Brown said Parks and Recreation has an 46 account, so people can donate because depending where people go, hotels and gas ll I may not be covered. Ms. Brown said they do have a Facebook under Las Cruces 2 Transplant Group. 3 4 Mr. Smith asked how the monument would get used, interaction with the community 5 daily. Ms. Brown said a plaque would be put up commemorating donor. The only thing 6 needed is the wall. Plaques would be approximately $150. Mr. Smith asked if the money 7 being deposited in the Parks and Recreation account is funding for the plaques or the 8 monument cost. Response was funding the monument cost. 9 10 Ms. Cathy Mathews, Landscape Architect for the City, said the group is also asking for 11 donated materials which would bring the cost down. 12 13 VI. Unfinished Business 14 15 A. National Fitness Campaign Grant/Site Location (Action) — Cathy 16 Mathews 17 18 Chair O'Neill informed the Board the National Fitness Campaign is looking for a site 19 location for an outdoor gym. He said the Board will want to make recommendation to 20 City Council as to criteria that the Board will want for the open gym. 21 22 Ms. Delgado informed the Board Ms. Cathy Mathews, Landscape Architect for the City 23 and now part Parks and Recreation staff, has a presentation and information regarding 24 the National Fitness Campaign Grant/Site Location. 25 26 Ms. Mathews displayed for the Board what an outdoor fitness court would look like, with 27 different kinds of stationary fitness stations that are free and open to the public. Ms. 28 Mathews said there are several locations throughout the City with at least one in each 29 Council district. On the list for proposal is East Mesa Park, Sunset Hills Park, Four Hills 30 Park, North Las Cruces Park, Hadley Recreation Complex, Lions Park, Paseo De Onate 31 Neighborhood Park, Young Park, Gomez Park, Papen Community Center. 32 33 Chair O'Neill asked if other parks not on the proposed list could be considered. Response 34 was yes. 35 36 Ms. Mathews showed what is already in the proposed parks and available play space 37 for the outdoor court. Ms. Mathews asked for comments and thoughts from the Board. 38 39 Chair O'Neill expressed what he understood to be a location for the outdoor gym — 40 looking for foot traffic, visibility, security, where other recreation activity is, flat land where 41 landscape doesn't have to be changed, parking, lighting, and an area where there isn't 42 already a low-cost gym in the area. His thoughts on Young Park is there is already a lot 43 of activity. His thoughts on Sunset Hills and Four Hills, they are too small. Chair O'Neill 44 said his Councilor doesn't want those locations. Chair O'Neill said he hasn't been to 45 East Mesa and may be one to consider but it is undeveloped. 46 5 I Chair O'Neill asked if action is needed tonight. Ms. Delgado said action is being 2 requested and if the Board wishes to table, she would need an answer at the next Board 3 meeting. 4 5 Ms. Mathews offered her thoughts on Paseo De Onate Neighborhood Park. There is 6 space there, the City does have leased property from the BLM. BLM would need to 7 weigh in on what the city does there which would be time consuming; neighbors are quite 8 involved in the park. Ms. Mathews said there would be a bit of time consumption if this 9 park is chosen. She said it is like Sunset Hills Park and Four Hills Park and it's more a 10 neighborhood park. 11 12 Chair O'Neill's thoughts on North Las Cruces Park is it has a lot of residents. He 13 considers this a possibility. He said it is not that big of a park, is flat and has street 14 lighting. 15 16 Chair O'Neill said he doesn't think Lions Park is a good place. He said the only flat place 17 is behind the park, is dark and not by a road. 18 19 Chair O'Neill said Gomez Park has some undeveloped land when you drive into the 20 parking lot. He said a problem with this park is the flat area are also in conjunction with 21 the ball fields and could be a safety issue. He said a possible place in Gomez Park 22 would be way inside, there is no light, is next to the houses and the parking lot is messed 23 up. He said he doesn't think this would be a good place for the outdoor gym. 24 25 Chair O'Neill said Frank O'Brien Community Center, with it being a historical building 26 and being recreational, he didn't know if would be appropriate in the grassy area in front 27 of the building. Otherwise, it would have to go behind the building. He said it is a 28 possibility, there is parking on both sides but doesn't know if this would be an appropriate 29 place. 30 31 Chair O'Neill said the Hadley location already has low cost gyms in the area. 32 33 Chair O'Neill asked the Board to make a priority list and can then see how it matches up 34 and then make a recommendation. 35 36 Ms. Zahler said she went out by the Sage Caf6 and there was a lot of land there and 37 looked good for a community park. 38 39 Ms. McClure asked if an impact study has been done, and taken into account from other 40 cities, what kind of traffic there will be, what kind of use the gym will get, just in terms the 41 location can expect. Ms. Mathews said that research has not been done but will have a 42 phone call with the National Fitness Campaign and will have further conversations about 43 how many people can be expected. She said this is a new project but in the past few 44 months, the National Fitness Campaign has installed about ten other gyms in other 45 locations, so they will have figures to give to her. 46 Con I Chair O'Neill expressed Apodaca Park, where the old pool is going to be torn out, fits the 2 criteria perfect because it's walk through, there are a lot of people, a lot of residents. 3 Chair O'Neill expressed Apodaca Park would be the perfect place for the outdoor gym, 4 followed by Young Park, East Mesa Park, North Las Cruces Park. 6 Mr. Smith asked if Ms. Mathew's matrix merge with any of this discussion. Ms. Mathews 7 said her matrix does include foot traffic and the trail, what kind of recreation activity there 8 is, if it's a flat area, if it's developable, if parking is available. Ms. Mathew's evaluation 9 with regards to each of the parks with regards to these characteristics: 10 • Hadley being on top because of traffic, recreational activity, flat, parking. 11 • Papen Community and East Mesa Park tied for second because flat, developable, 12 parking, recreational activity. 13 • Young Park came in fourth. 14 15 Mr. Smith asked with the matrix, is there constructive thought on the maintenance cost 16 and how it interacts with staff dealings with it. Ms. Mathews said this plays into why Four 17 Hills and Sunset Hills are less desirable because they don't get the foot traffic, and why 18 gym would be placed in a more well used and well trafficked park that significantly 19 receives more attention. 20 21 Ms. Delgado said Hadley Complex hits number one because it has a lot of traffic, it has 22 a lot of lighting and is a through street so there wouldn't be a lot of vandalism. Frank 23 O'Brien Papen Community Center and East Mesa would work well because they are on 24 opposite ends and there isn't something like this out there. Lighting would have to be 25 added to East Mesa because there isn't much traffic. Young Park is heavily used and 26 there is a whole lot of grass volleyball and league tournaments that happen on the side 27 by Nevada Street. The Water Fest program happens on that side of the park as well as 28 the Renaissance Fair. Ms. Delgado said this is why she would rather not have the gym 29 at Young Park. She said she doesn't want to take away green space. 30 31 Chair O'Neill asked if there isn't a road that goes through East Mesa. Ms. Delgado said 32 the City also owns some property that is adjacent to the pool. There is Sage Caf6, a 33 little park between Sage Caf6 and the pool, and then another piece of property on the 34 other side. East Mesa Community Center is there. Chair O'Neill asked if lighting would 35 have to be budgeted for. Ms. Delgado responded yes. 36 37 Mr. Smith asked if Burn Lake didn't meet the criteria for the gym. Ms. Delgado said Burn 38 Lake has a master plan already. She said as funding becomes available, continual 39 improvement will occur. If this gym were to be added, the master plan would have to be 40 adjusted. 41 42 Chair O'Neill advised the Board to keep in mind this may not be the only outdoor gym 43 that we will have. 44 7 I Mr. Smith asked if lighting would be a good thing for East Mesa or would it be out of 2 purpose. Ms. Schuller said she didn't think so, it would be more of a necessity for the 3 children. 4 5 Ms. Delgado said if the gym were placed on the east side of the pool at East Mesa, the 6 parking lot could be shared. Ms. McClure asked with the land being undeveloped, could 7 the lighting be shared. Ms. Delgado said this would have to be looked at. 8 9 Ms. Schuller expressed concern with the gym being on the lot by the frontage road at 10 East Mesa and asked if gym should be that close to Hwy 70 noise wise. Ms. Delgado 11 said noise has never been an issue with people at the pool. 12 13 Mr. Harrison asked for pros and cons of Papen Community Center. 14 15 Mr. Granillo said one of the cons of putting a gym like this in a park space with grass is 16 moving green space. He said most all parks in the way they are set up are old irrigation 17 systems. The footprint of the gym wouldn't be the only thing that alters the irrigation 18 system. Sprinkler systems would have to be cut out and redone. Mr. Granillo said he 19 would support Hadley location first, Apodaca second. 20 21 Ms. Mathews pointed out some places where the gym could be put in at Papen — being 22 the north side of the wing off the auditorium that has some light area, but irrigation would 23 have to be adjusted. 24 25 Ms. Mathews said Hadley is known as an intensive recreation work out space with lots 26 of parking opportunities and has lots of space that could be incorporated for the outdoor 27 gym. Ms. Mathews said in her opinion, Hadley is worthy of consideration. 28 29 Ms. Delgado said we will probably be asked to put another gym in somewhere, so 30 something to consider — the Board could approve one site and say the next gym would 31 have to go on another side of town. She said Hadley does fit all the criteria and one 32 thing not mentioned was that Hadley has bus stops where people without transportation 33 could get to this gym. 34 35 Mr. Guzman said safety and vandalism is key and Hadley would be a good place. 36 37 Chair O'Neill said the way he would like to handle selecting location of the gym is to 38 cross out the locations the Board does not want, then prioritize what is left on the list in 39 1, 2, 3 priorities, then match them up. 40 41 Chair O'Neill asked if Apodaca Park was selected, how long would the wait be, such as 42 eliminating the pool. Ms. Delgado said the Apodaca Blue Print that Chair O'Neill is 43 eluding to is a concept, there is no master plan for it yet but doesn't mean there isn't 44 funding for it. Ms. Delgado said she doesn't know how long it would take. With regards 45 to the pool, Ms. Delgado said it would have to be removed and isn't included in the I budget. Chair O' Neill asked if removing the pool and having the space filled in could be 2 done outside of the Apodaca Blue Print. Ms. Delgado said it was possible. 3 4 Chair O'Neill said he is thinking no on Lions Park, Gomez Park, Sunset Park, Four Hills 5 Park, Paseo De Norte, and Young Park. Chair O'Neill said he wants to keep in the mix 6 East Mesa Park. 7 8 Ms. Zahler asked Chair O'Neill to name the park like East Mesa Park and the Board can 9 say yes or no. Chair O'Neill said the Board is saying yes to East Mesa Park, also Hadley 10 Complex, Papen Community Center, North Las Cruces Park, and Apodaca Park. 11 12 Ms. McClure commented to say no to Apodaca because there are too many unknowns. 13 Chair O'Neill said he wanted to leave it on the list as there may be a number two gym 14 down the road. Mr. Guzman agreed with Ms. McClure and Ms. Zahler agreed with Chair 15 O'Neill. 16 17 At this point, the Board wrote their choices in 1, 2, 3 orders on a piece of paper and 18 submitted them to be tallied. 19 20 During this time, Chair O'Neill said he would like a motion to move the Running Club 21 (Item B under New Business) to before Item B under Old Business. Ms. Zahler so 22 moved, seconded by Ms. McClure. There was no discussion and motion carried 23 unanimously. 24 25 Item B from Under New Business: Stipend Request (Action) — Mike Lilley, Las 26 Cruces Running Club 27 28 Mr. Mike Lilley introduced himself as President of the Las Cruces Running Club. He said 29 this year, the Club is asking for a $4,000.00 stipend over the $3,000.00 requested in past 30 years. Mr. Lilley said the Club is asking for more this year because their participation has 31 exploded. The Club went from 111 youth to 186 last year. In addition, the Club is trying 32 to work with other groups to expand their program. The Club is going to add another 33 summer race. Mr. Lilley said the Club is wanting to allow some additional free races. He 34 said a big change this year is the youth that participated in their first program will run the 35 program as young adults. He said last year they had a $1,000.00 one-time grant for 36 Autism which they won't have this year. Mr. Lilley said this past year, $6,250 has been 37 spent on the program and this year will be about $8,000. He said the good thing about 38 this program, teen sports are not for everyone, cost the parents money, and requires 39 long term commitment. The Running Club, has gotten the reputation of being able to put 40 on the program for the youth that aren't in those other sports programs. 41 42 Chair O'Neill asked how many special needs youth does the Running Club have. Mr. 43 Angel Parra said the Club teamed up with Hearts for Autism last year. They had 20 44 youth where youth were paired up with a buddy in practice runs before the race and the 45 buddy stuck with them for the race. Mr. Lilley said they have had adults with special 0 I needs run some races. Mr. Lilley said they don't keep numbers because they don't want 2 to ask. 3 4 Mr. Smith asked some of the youth present from the Running Club what they feel when 5 they run. Mr. Parra said running is an individual sport, but they have learned that running 6 creates bonds, creates a team. Before each race, the youth are gathered up to stretch, 7 to warm up together, the youth gain a sense of community, of achievement. 8 9 Mr. Smith asked where running comes in to the world of equipment and community 10 interaction. Is it undeveloped, is it immature, is it something that is hard to deal with or is 11 it something brought along as the group does their exercises on their own. Mr. Lilley said 12 their goal is to make Las Cruces a running community. 13 14 Mr. Smith asked as a group, how do they identify with each other, do they meet with 15 each other, do they have the same t-shirts. Mr. Parra said throughout the summer, the 16 group has the five -race series, they meet every Saturday. They are trying to get more 17 races throughout the summer so if a youth misses one, they don't get discouraged. Every 18 youth receives a t-shirt and buddies have different color. One parent said there is a team 19 atmosphere because regardless of a person's ability, there is the encouragement 20 amongst the runners. 21 22 Mr. Guzman asked if the stipend's purpose was to help get programs started. Ms. 23 Delgado said that was the intent of stipends, but stipends have been given to 24 organizations more than once. 25 26 Chair O'Neill asked how much was in the stipend budget. Ms. Delgado said there is 27 $4,000 currently in the budget. She said she knows there is another group that will be 28 coming forward. Ms. Delgado said the deadline has already passed, and said she will 29 be asking the Board to set that policy in stone after today's meeting. Ms. Delgado said 30 there is stipend money if the Board were to approve this request as is. 31 32 Mr. O'Neill moved to approve $3,000 and leave $1,000 in case the other group comes 33 forward. 34 35 Ms. McClure asked when the stipend fund renews. Ms. Delgado responded July 1 and 36 stipend requests are due by the end of the year. 37 38 Mr. Harrison seconded Chair O'Neill's motion. 39 40 Chair O'Neill expressed his motion is for the $3,000 to leave $1,000 for the other group. 41 Ms. Delgado said she could accommodate both requests if the Board wanted to approve 42 the $4,000 for the Running Club. 43 44 Mr. Smith said he is thinking $4,000 is not enough and would change it to $5,000. 45 10 I Chair called for a vote on his motion. Ms. Zahler and Mr. Guzman voted for. Motion 2 failed. 3 4 Chair O'Neill moved to approve $4,000 stipend for the running club, seconded by Ms. 5 McClure. 6 7 Mr. Smith said he thinks the Running Club is underfunded, deserves more support from 8 the Board and thinks they should be offered $5,000. 9 10 Chair O'Neill said $4,000 is what was requested and is $1,000 more than what the 11 Running Club received last year. 12 13 Chair O'Neill asked for a vote. 14 15 Motion carried six to one. 16 17 Mr. Catanach commented that the Running Club is a very good group and has been a 18 God send to Parks and Recreation staff. 19 20 At this time Chair O'Neill asked if any other agenda items needed to be move up. Ms. 21 Delgado recommended moving New Business Item D, KLCB. Chair O'Neill moved to 22 move Item D under New Business, KLCB by Mr. Woods, seconded by Mr. Smith. 23 There was no discussion and motion carried unanimously. 24 25 Item D from under New Business: KLCB (Informational) — James Woods 26 27 Mr. James Woods of Keep Las Cruces Beautiful (KLCB) reported to the Board final 28 numbers from the Toss No Mas event held in October 2017. He reported there were 29 over 1,000 volunteers with over 15 tons of trash collected, which included trash from six 30 roll -off containers placed around the city. 31 32 Mr. Woods reported the Adopt -A -Spot program is still in progress. There are still some 33 kinks being ironed out as far as Adopt -A -Spot areas and getting new signage. 34 35 Mr. Woods reported the Great American Cleanup was recently held April 14 with over 36 2,000 volunteers. The roll -off containers placed around the city collected over 11 tons 37 of trash. Mr. Woods said he is still waiting on the final numbers of what the volunteers 38 collected and believes overall trash collected will exceed 15 tons. 39 40 Mr. Woods reported KLCB offers opportunities for youth fund raising and this year paid 41 ten $300 stipends to youth groups, sports teams, school organization type groups who 42 did cleans ups for KLCB on some Saturday mornings. 43 44 Mr. Woods reported a beautification project has been started. Around the city, there 45 have been walls that have been graffitied. They have a two -man crew working three 11 I eight -hour days painting the walls with a neutral color that blends in with the cinder block 2 or ditch colors. 3 4 Mr. Woods reported Earth Day is April 21 with a lot of events at Plaza De Las Cruces. 5 KLCB will host the 6th Annual Fashion Show, with items made of recycled and reused 6 items, starting at 12 p.m. Mr. Woods passed around a poster announcing his event and 7 invited the Board to attend. 8 9 Mr. Woods reported the City Water Department hosted a Water Festival for 4th grade 10 students at Young Park. There were about 900 kids bused to the event. Mr. Woods said 11 he participated in the event discussing the importance of litter and illegal dumping and 12 how it affects our water. 13 14 Mr. Woods reported KLCB's afterschool program is ongoing educating youth on 15 recycling, along with Libby visits. 16 17 Ms. McClure told Mr. Woods she saw him at the Water Festival and the kids really 18 enjoyed his presentation and she gave him KUDOS. 19 20 Mr. Smith asked what youth groups, stand out for their volunteering in the fund-raising 21 efforts. Mr. Woods said he has a couple of groups who participate faithfully from Mayfield 22 High School every year, whose members are disabled youth and clean up the Field of 23 Dreams area. 24 25 At this point, Chair O'Neill asked Mr. Nunez for the results of the National Fitness 26 Campaign gym location. Mr. Nunez reported East Mesa ranked number one, with Hadley 27 Ave. at a close second, third was North Las Cruces Park, fourth was Frank O'Brien 28 Papen and fifth was Apodaca Park. 29 30 Mr. Smith moved to submit East Mesa as the primary recommended choice for the open 31 gym park development, seconded by Mr. Harrison. 32 33 Mr. Guzman asked if the Board needs to pick three, or one. Ms. Delgado said she will 34 present all five in the order they were selected to Council with East Mesa being the 35 Board's primary choice. 36 37 Motion carried unanimously. 38 39 B. Peak Performance Strategic Plan (Handout) — Sonya Delgado 40 41 Ms. Delgado provided the Board a copy of Parks and Recreation's approved Strategic 42 Plan for them to review on their own time. She said it has gone through Corporate 43 Review with the City Manager and will be presented to City Council on May 7, 2018. Ms. 44 Delgado said she will add this to the next Board's scheduled meeting as informational to 45 address any questions the Board may have. 46 12 I C. Youth Board Update (Informational) — Robert Nunez 2 3 Mr. Nunez reported the advertisement for the Youth Board closed one month ago. Staff 4 has screened the 13 applicants that have applied. He said he doesn't think this will fill 5 the Board. Mr. Nunez said he would like to re -advertise after going through the interview 6 process. Students are currently doing state testing, so he will coordinate with Chair 7 O'Neill, Ms. Zahler and other staff and community member to coordinate interview dates. 8 9 Chair O'Neill asked if the interviews will be before or after the next Board meeting. Mr. 10 Nunez responded before and then have recommendations to present to the Board of the 11 youth selected. 12 13 Chair O'Neill asked when the reapplication will be reopened. Mr. Nunez responded he 14 would like to reopen the application process right after the interview process. 15 16 D. Report to Council Update / Reporting Date and Content of Meeting 17 (Action) — Chair O'Neill 18 19 Chair O'Neill provided the Board with a handout outlining what to report to City Council. 20 He said he would like to present this at a June work session. Ms. Delgado reported 21 work session dates are June 11 and June 25. Chair O'Neill said Council would like a 22 report twice a year. Ms. Delgado informed the Board they are already scheduled for the 23 October 22 work session. 24 25 Mr. Smith recommended reporting on discussion points or thoughts relating to the master 26 plan and the new evolving performance measures. Ms. Delgado said Peak Performance 27 is listed which has Parks and Recreations performance measures and Council already 28 has the plan. Ms. Delgado said she can touch base as well and report how the Board 29 helps Parks and Recreation achieve their goals. 30 31 Ms. Zahler suggested reporting on the fact that Chair O'Neill and herself will be helping 32 with Parks and Recreation's budget for the next year. 33 34 Chair O'Neill also brought up mentioning discussion regarding a new dog park. 35 36 Chair asked for a motion. Ms. Zahler asked if a motion needed to be made when it's a 37 report for Council. Ms. Delgado suggested taking action saying the Board is going to 38 have another meeting with Council in June and Ms. Delgado will work closely to solidify 39 the date and put the presentation together. 40 41 Ms. Schuller moved the Board report to City Council in June, seconded by Mr. Smith. 42 43 Mr. Harrison asked how much of this would-be replication of what is already 44 communicated to Council members. Ms. Delgado said Council does get a lot of stuff but 45 would like to hear from the Board. Ms. Delgado said she will work closely with the Chair 46 to report on the function of the Board. 13 1 2 Motion carried unanimously. 3 4 Chair O'Neill noted the Board is welcome to attend the work session, but make sure to 5 let him know because a quorum notice may need to be posted. 6 7 E. Apodaca Blue Print Process[Work Session (Action) — Chair O'Neill 8 9 Chair O'Neill said the Apodaca Blue Print Process is in the works, which has to do with 10 the old Country Club property, the undeveloped property on the other side of the ball 11 field from Triviz which is Phase 2. Chair O'Neill said he wants to get the Board's input 12 in as soon as possible. He said as a Parks and Recreation Board, they need to respond 13 like they have done with the open gym. Chair O'Neill said he is proposing the Board 14 have a work session on this topic. Ms. Delgado said she and Ms. Nevarez can 15 coordinate a date that works for the Board to meet if they choose to go forward. 16 17 Ms. Zahler moved the Board have a work session regarding the Apodaca Blueprint 18 process from one to two hours, with Ms. Delgado finding out who can come on a 19 weekend or an evening, seconded by Ms. McClure. 20 21 Ms. McClure said this meeting should be kept to an hour. 22 23 Chair O'Neill stated motion carried with one absent. (Board member Harrison was not 24 present for this vote.) 25 26 VII. New Business 27 28 A. Learning Action Buffet (LAB) Presentation (Informational) — Michelle 29 Valverde 30 31 Previously addressed above. 32 33 B. Stipend Request (Action) — Mike Lilley, Las Cruces Running Club 34 35 Previously addressed above. 36 37 C. Mural on Interior Wall of East Mesa Recreation Center by Teen Mural 38 Program (Action) - Phil Catanach 39 40 Mr. Catanach reported the Parks and Recreation's Teen Mural Program made a 41 commitment to bring planned concepts of what they would like to do to the Board for 42 approval. Mr. Catanach said the walls at the East Mesa Recreation Center gymnastic 43 facility are a bland gray and the teen program plans to paint a few panels on the walls. 44 Examples of what the teens plan to paint were provided to the Board. 45 14 I Ms. McClure moved to approve the Mural Project seconded by Mr. Smith. Motion carried 2 unanimously. 3 4 D. KLCB (Informational) — James Woods 5 6 Previously addressed above. 7 8 E. Community Outreach/Meeting Update (Informational) — Sonya 9 Delgado 10 11 Chair O'Neill said with so many things going on involving Parks and Recreation, if Board 12 members find themselves going to different meetings, let Ms. Nevarez know so she can 13 send a quorum notice. He also recommended the Board wear a Parks and Recreation 14 Board shirt or name pin. 15 16 Ms. Delgado informed the Board she has been working with Ms. McClure to put together 17 an outreach program that sits outside of this Board, trying to go to each district to invite 18 the community in. She said one of the items on the Strategic Plan is to have more 19 outreach and more community input on a regular basis. Ms. Delgado said she has sent 20 the plan forward to the City Manager. She was hoping to have the plan ready to report 21 to the Board, but it was sent back for revisions. Ms. Delgado said she will bring the plan 22 back to the Board when it is finalized. Ms. Delgado said a couple of options for this 23 outreach is maybe have a lunch with the Board or go out on a Saturday and try to hit 24 every district. Ms. Delgado said she is also working with the Outreach Community 25 Coordinator to figure the best way to get this accomplished. 26 27 F. Music/Movies in the Park (Informational) — Phil Catanach 28 29 Mr. Catanach said the schedule has been set for Movies in the Park. Ten movies will be 30 shown this year, all at Young Park, with the first on May 19 with the movie Coco. Mr. 31 Catanach reported 3 movies will be shown in June; two in July; two in August; and two 32 in September. Mr. Catanach said he will be starting the advertising campaign April 20 or 33 early the following week. 34 35 Mr. Catanach reported this year's Music in the Park and Music in the Plaza will have 17 36 concerts and 34 acts. Six concerts will be at the Plaza de Las Cruces and 11 concerts 37 at Young Park. Mr. Catanach said the goal is to have 70 to 80% local acts and this year 38 are at 75%. He added some national artists are also being brought in. 39 40 G. Soccer Pro Team Contract (Action) — Sonya Delgado 41 42 Ms. Delgado informed the Board she needs action to continue working with FC Grande 43 Semi -Pro Men's Soccer Team who are utilizing Parks & Recreation fields. In lieu of 44 paying for use of the fields, they are offering their time to put on a youth soccer camp for 45 the summer. The contract will be signed in the next few weeks and before the next Board 46 meeting. Ms. Delgado said she is asking for action to solidify what she is doing so she 15 1 can get the information out. Ms. Delgado said the agreement is currently being reviewed 2 ty the City's legal department. 3 4 Ms. Schuller said she didn't know Las Cruces had a semi -pro soccer team and how is 5 the word getting out. Ms. Delgado said FC Grande has a Facebook page, they are brand 6 new and this is their first season, with most of their team members from Las Cruces. 7 8 Ms. Harrison asked where does FC Grande play and who do they play. Ms. Delgado 9 responded they are playing at High Noon Soccer One and have played Albuquerque, 10 Phoenix, Colorado, and other teams in Texas. 11 12 Mr. Smith asked if Ms. Delgado is looking for a motion that allows FC Grande to play on 13 fields with their services in trade. Ms. Delgado responded yes, so she can continue 14 moving forward with a contract between City of Las Cruces Parks and Recreation and 15 FC Grande. 16 17 Mr. Smith moved to allow the agreement with FC Grande to go forward with their services 18 in trade for use of the facility, seconded by Ms. McClure. 19 20 There was no discussion and motion carried. (Chair O'Neill was not present for this vote.) 21 22 H. Meet Me in The Park (Informational) — Sonya Delgado 23 24 Ms. Delgado informed the Board Las Cruces Parks and Recreation is going after a grant 25 being offered by the National Recreation and Park Association in conjunction with Disney 26 Land also to give money to cities with the most votes in the month of April. Ms. Delgado 27 advised the Board to text the word PARKS to 31279 for link that will allow them to vote 28 for Las Cruces. 29 30 Vill. Staff Member Comments 31 32 There were no staff member comments. 33 34 IX. Board Member Comments 35 36 Ms. Zahler informed the Board there will be a meeting of a Dog Park Board on April 21, 37 2018 at Encantada Park, 2 — 4 p.m. She said she will be attendance and it will be an ice 38 cream social. 39 40 Chair O'Neill welcomed Ms. Megan Schuller to the Board. 41 42 X. Adjournment 43 44 Mr. Smith moved to adjourn meeting, seconded by Mr. Smith. Motion carried 45 unanimously. Meeting adjourned at 8:43 p.m. 46 16 I 3 \ r\ 5 - r 6 Martha Moreno, Recording Secretary Mark O'Neill, R Board 17