Loading...
05-17-18 PRAB1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 PARKS AND RECREATION ADVISORY BOARD MEETING May 17, 2018 The Parks and Recreation Advisory Board Meeting was held on May 17, 2018 at the Parks and Recreation Conference Room, 1501 E. Hadley, Las Cruces, NM. PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT: Eli Guzman Cassie McClure Maryln Zahler Mark O'Neill Megan Schuller PARKS & RECREATION ADVISORY BOARD MEMBERS ABSENT: Robert Harrison OTHERS PRESENT: Hazel Nevarez, Recording Secretary Phil Catanach, Recreation & Youth Services Administrator Robert Nunez, Recreation & Youth Services Administrator Ceci Vasconcellos, Special Events & Marketing Coordinator Jimmy Zabriskie, Community Forester Cathy Mathews, Landscape Architect The meeting was called to order at 6:01 p.m. by Chair O'Neill and recognized the meeting as having a legal quorum. I. Introductions Board members introduced themselves and stated the district they represent. Staff introduced themselves and stated their position. II. Conflict of Interest No conflict of interest. III. Approval of Agenda Ms. McClure moved to approve agenda, seconded by Ms. Zahler. Motion carried unanimously. IV. Approval of Minutes Chair O'Neill asked if the Board had any corrections to the Parks and Recreation Advisory Board meeting minutes dated April 19, 2018 or to the Parks and Recreation I Work Session minutes dated May 8, 2018. Ms. McClure recommended correction to 2 the work session minutes of May 8, 2018 — page 3, line 28 — word intersection is missing 3 the letter i to make intersection. Ms. Schuller moved to approve Board meeting minutes 4 of April 19, 2018 and the work session minutes of May 8, 2018 as amended, seconded 5 by Ms. McClure. Motion carried unanimously. V. Public Comment 9 There was no public comment. 10 11 VI. Unfinished Business 12 13 A. Community Outreach/Meeting Update (Action) — Ceci Vasconcellos 14 15 Ms. Vasconcellos informed the Board the City Parks & Recreation Community Outreach 16 Program recommended by the Board has been approved by City Manager and City 17 Council. A copy of the proposed program was provided to the Board. Ms. Vasconcellos 18 informed the Board the meetings, to be called "Park Picnic" Munch 'n Learn Series, will 19 be informal and open to whoever wants to attend the meetings. The meeting will cover 20 a buffet of topics that come from the Parks and Recreation Master Plan with the purpose 21 of educating the public the direction Parks and Recreation is going and why. Ms. 22 Vasconcellos said the pilot program will consist of six meetings, from June to August, 23 with one meeting in the morning and the second meeting around lunch time to allow the 24 public flexibility of attending a meeting. The proposed meetings will not be district 25 specific but neutral, and take place in a Parks and Recreation facility. Ms. Vasconcellos 26 said her next step is to start working on the how — locations, dates and what will be 27 covered. 28 29 Ms. McClure questioned the meetings not being district specific as originally discussed. 30 Ms. Vasconcellos said the logic was to discuss issues of Parks and Recreation overall 31 rather than issues specific to the district. Ms. Vasconcellos also added it was thought to 32 use these meetings as a forum with a new program called Speaker's Bureau from her 33 department, Community Outreach, where city personnel go to different places and talk 34 about what they do in the city. Ms. McClure asked if the Board or at least the Chair was 35 on that list, specifically if Parks & Recreation wanted to talk or the Board. Ms. 36 Vasconcellos said she would check on this. Mr. Nunez added if meetings are district 37 specific, the meeting could go beyond Parks and Recreation. Ms. McClure said her 38 original concern and reason for suggesting these meetings was to remove the burden 39 from Parks and Recreation staff, have the Board do the public outreach and be the point 40 of contact. She said this proposal dulls the idea. 41 42 There was discussion among the Board as to whether the meeting should be district 43 specific, how many meetings there should be, and when. 44 1 Ms. Zahler moved to approve the Community Outreach Plan and have three meetings 2 (spring, fall, and winter), where meeting location is in two districts, seconded by Ms. 3 McClure. Motion carried unanimously. 4 5 6 B. Safe Haven Mural (Action) — Robert Nunez 7 8 Mr. Nunez informed the Board the youth at A. Fielder Memorial Safe Haven would like 9 to add another mural project to the property at A. Fielder Memorial Safe Haven. The 10 mural would consist of a wood burned stain. A conceptual plan was passed around for 11 the Board to view. Mr. Nunez said the mural will be 24 ft. wide, 6 ft. in height, with the 12 youth's handprint, the Organ Mountains, and quote, "If it doesn't challenge you, it doesn't 13 change you." 14 15 Chair O'Neill moved to approve the wood burning art mural project, seconded by Ms. 16 Schuller. Motion carried unanimously. 17 18 C. Council Work Session Content (Action) — Chair O'Neill 19 20 Mr. Nunez informed the Board Ms. Delgado will try to get the Board's report to Council 21 on a July work session as June was already filled. Chair O'Neill provided the Board a 22 copy of an outline of what he would report on. Chair O'Neill asked of the Board if there 23 was anything he should or shouldn't talk about. 24 25 Ms. Zahler suggested Apodaca Blue Print, Go Bond, district outreach meetings, that 26 some Board members will be on a budget focus group, more dog parks. Mr. Catanach 27 said Go Bond would have already gone to City Council for vote. Chair O'Neill suggested 28 the open gym. Mr. Guzman suggested bringing up the Board wanting to name a park 29 after Mr. Ron Camunez. Ms. Schuller recommended focusing on current business. 30 31 Ms. McClure moved that Chair O'Neill report to City Council content dependent upon his 32 meeting with Ms. Sonya Delgado and with advice given by Parks & Recreation Advisory 33 Board, seconded by Mr. Guzman. Motion carried unanimously. 34 35 D. Apodaca Work Session (Information) — Chair O'Neill 36 37 Chair O'Neill informed the Board he brought up parking as one of his main concerns at 38 the Parks and Recreation's Advisory Board's Apodaca work session. He said he pointed 39 out his concern there is not enough open space, which was one of the ideas of the 40 project. Chair O'Neill asked the Board to read the minutes of the work session and asked 41 the Board to email him their three main concerns. 42 43 Chair O'Neill informed the Board City Council is having a work session on this topic June 44 19 and it will be coming before City Council for approval in July. Chair O'Neill said he 45 would like to give input of what the Board thinks at the July City Council meeting. He 3 I advised the Board to make sure to let Ms. Nevarez know if they plan to attend the work 2 session so she can send out a quorum notice. 3 4 Ms. Schuller also mentioned to take note that part of City Council approval will include 5 55 acres off Triviz. Chair O'Neill concurred saying the project is A) Country Club area 6 and Apodaca Park and B) city owned property which is the Triviz location for more open 7 space. Chair O'Neill said the focus should be the Country Club property and Apodaca 8 Park. 9 10 E. Youth Board (Informational) — Robert Nunez 11 12 Mr. Nunez informed the Board he had the first round of Youth Board interviews with very 13 qualified applicants. The application process has been re -opened for more youth 14 applicants until the end of May, to be followed by one more round of interviews and then 15 a selection process. The selection will then be presented to the Board at the June 16 meeting. 17 18 F. Go Bond (Informational) — Phil Catanach 19 20 Mr. Catanach informed the Board surveys were conducted, public meetings held, 21 information tallied and City staff has broken Go Bond down into four categories. The 22 bond is worth up to $34 million. The fifth item taken off the Go Bond was the roof 23 enclosing the 50-meter pool as funding was found for this. The four items are: 24 1. Parks and sports field improvements and additions — park improvements for 25 Desert Trails, Young Park, Apodaca Park, Hadley Complex, lighting, working on 26 irrigation, dugouts, Unidad Park, — these are things that can be accomplished in 27 a three-year period. 28 2. Walking, jogging, biking, and recreational trails, implement aspects of the MPO 29 plan and complete the city loop using existing city right of ways (city streets and 30 not going into Mesilla), utilize EBID laterals — lighting, signage. 31 3. Animal shelter — to rebuild and adding a dog park. 32 4. Replacing fire station #3 which was built in 1967. 33 This will go to Council June 4, 2018 for approval and vote will be August 21, 2018 with a 34 mail in ballot. If approved, City is looking for a blue-ribbon committee to sell it. Mr. 35 Catanach added all four items are separate items where all can pass, all can fail, or each 36 one can individually pass or fail. 37 38 G. War Dog Memorial (Informational) — Maryln Zahler 39 40 Ms. Zahler informed the board she is working with a sculptor from Salt Lake City who 41 does war dogs, police dogs. Ms. Zahler said she will be presenting to the Veteran's 42 Board on May 22, 2018. She said she has several commitments from senators and 43 representatives that money will come from state capital money — there will be no fund 44 raising or city money used. Ms. Zahler said cost will be about $20,000.00 and what the 45 Veteran's Board will need to decide is whether they want a German Shepherd dog 46 standing, laying down or sitting. Ms. Zahler said she found out from Ms. Delgado a IH I contract can't begin until the City is assured the money is coming from the state of New 2 Mexico. Ms. Zahler said she is in hopes she and Ms. Delgado will go to Albuquerque to 3 do a presentation during budget hearings. Ms. Zahler said this will be the only war dog 4 monument in a veteran's park in this state. She said there will be two plaques - one with 5 name, handler, and unit and the second with the names of senators and representatives 6 who insured funds were made available for the monument. 7 8 VII. New Business 9 10 A. IPM Policy Process (Action) — Cathy Mathews, James Zabriskie 11 12 Ms. Cathy Mathews reviewed the Integrated Pest Management (IPM) Policy Parks and 13 Recreation staff will be presenting to City Council for approval. A copy of the proposed 14 policy was provided to the Board. 15 16 Ms. Zahler expressed concern of what kind of spray is used as it can be harmful to pets. 17 Ms. Mathews said the idea of IPM is to use the least harmful method of control that will 18 achieve the goals set forth in the program. She said the herbicide applicators are 19 licensed professionals, receive continuing education units to maintain their license. Part 20 of license is the correct application of any kind of chemical. Ms. Mathews said cultural 21 controls are one of the primary methods of weed control in turf areas and cognizant of 22 concerns with chemical use in populated areas of parks. Ms. Mathews said staff typically 23 reserves use of chemicals in areas which are less populated areas, i.e. medians - 24 Chemical control allows staff members to experience more safety while doing their job 25 and yet achieving the idea of weed control. 26 27 Chair O'Neill moved to approve the Integrated Pest Management (IPM) Process and 28 recommend to City Council, seconded by Ms. McClure. Motion carried unanimously. 29 30 31 B. Tree Policy Process (Action) — Cathy Mathews, James Zabriskie 32 33 Mr. Zabriskie informed the Board staff would like to pass a tree care policy. A copy of 34 the proposed tree policy was provided to the Board. The policy would protect public 35 trees with the exception of hazardous trees, dead trees or trees infested with insect that 36 might be considered a nuisance per City Code, Section 18-1. Mr. Zabriskie said staff 37 would like to establish guidelines for tree planting and removals on city property and 38 establish guidelines for street care. 39 40 The handout provided, which Mr. Zabriskie reviewed with the board, outlined the tree 41 care policy, requirements for Las Cruces to receive Tree City USA designation, how a 42 tree policy would help staff/citizens care for trees throughout the city, and examples of 43 what a tree policy would cover. 44 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Mr. Zabriskie also mentioned a Park Policy update, which is not on agenda, would also go hand in hand with the tree policy. Information on park policy was also outlined in the handout provided to the Board. Ms. Mathews clarified the items listed under Park Policy are ordinances that address trees in parks that are not on the books now and so need to go a step further and have a full tree ordinance. Chair O'Neill asked if City wasn't already part of Tree City USA before. Mr. Zabriskie responded he understood City Council approved to work towards becoming a Tree City USA but this can't be achieved without an ordinance. Currently staff is just trying to establish a tree policy and move towards creating an ordinance in the future. Chair O'Neill questioned addressing trees on private property to treat trees, if this is only when trees are in near proximity of parks. Mr. Zabriskie shared an example - a dead tree that could fall on a sidewalk that could hurt someone or damage property. Ms. Zahler asked if get to an ordinance, who enforces. Mr. Zabriskie said Codes would enforce. Ms. Zahler asked if staff tries to find trees resistant to heat. Mr. Zabriskie said yes. Ms. McClure asked how the Tree Stewards Program function within the system. Mr. Zabriskie said the fifth class of Trees Stewards just graduated. Tree Steward go through classes covering soil, insects, tree selection. Upon graduation, Tree Stewards are asked to give back 40 hours of community service. Ms. McClure asked, with people using trees to hang their pinatas, is there a way to integrate something in facilities to accommodate this. Ms. Mathews said this is something that could be done. Ms. Schuller moved to recommend the proposed tree policy as outlined to City Council, seconded by Chair O'Neill. Motion carried unanimously. C. 4th of July (Informational) — Phil Catanach Mr. Catanach provided the Board with a copy of 4th of July news release outlining the schedule of events beginning with the Electric Light Parade on July 3 to the 4th of July Celebration. Mr. Catanach informed the Board after 19 years, the City is partnering again with New Mexico State University (NMSU) and moving the event to Lou Sisbarro Community Park on NMSU campus. At Board's advice, the firework show has been moved to 9:45 p.m. A map of the venue was provided to the Board. Mr. Catanach informed the Board there are over 13,000 parking spaces now compared to the 1,000 at Field of Dreams; traffic flow will be better, and open space for crowd. Mr. Catanach said entertainment has been moved from 4:00 pm to 6:00 pm when it isn't as hot. Mr. Catanach said hospitality passes will be provided to the Board. R 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 D. Chandler Tank Survey (Informational) — Cathy Mathews Ms. Mathews informed the Board Chandler Tank, located along Sonoma Ranch Blvd., North of US70, west side just North of Las Colinas, serves as a storm water retention pond/flood protection dam to keep residents to the west safer from flooding. She said it is between 11 and 16 acres in size and a number of people have shown interest in using the space as a recreation facility in addition to its storm water management/flood control. Ms. Mathews said residents have been met with and a survey is being developed to get opinions on what could be included at Chandler Tank, i.e. open space, walking trails with native vegetation, or something more developed like turf grass or formalized sports fields, playground equipment, parking lot, tennis or pickleball courts. Survey also delves into opinions of park systems, how much people use it, what people like, don't like, what they use, don't use. The survey should help to get great information about Chandler Tank, the park system, and help staff make informed decisions about how to develop Chandler Tank and help in department's PEAK performance matrix. Ms. Vanconcellos said as soon as survey is completed, it will be brought forward to the Board. VI11. Staff Member Comments Mr. Zabriskie thanked the Board for the work they do. Mr. Catanach informed the Board Movies in the Park begins May 19, Music in the Park begins May 27th with the Mayor's Jazz Fest. Mr. Nunez informed the Board the Summer Recreation starts June 4 with over 300 youth registered from kinder up to 12th grade. Mr. Nunez said the teen program filled in two days and staff sees a need for more teen programming and he brought this up in a policy committee meeting he is in. Mr. Nunez said the After -School Program, which has over 325 participants, ends next week. Ms. Vasconcellos gave Kudos to Mr. Zabriskie for planting over 300 trees. IX. Board Member Comments Ms. Zahler said she went to the annual meeting of the Las Cruces Dog Park Coalition. and provided the Board with a copy of the Agenda. She said the group gave the President, Kevin Armstrong, a hard time. Ms. Zahler said the group does want other parks but with amenities. Ms. Zahler said she would like to see more dog parks but without amenities. Chair O'Neill informed the Board he will have someone come to a meeting to discuss anti -donation. 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Chair O'Neill informed the Board the Go Bond meeting is June 4, 2018 with the mail -in election August 21, 2018. He also informed the Board the Apodaca Park work session is June 19, 2018 — tentative date with the regular City Council meeting where they will vote is July 2, 2018. Chair O'Neill expressed how impressed he is with Parks and Recreation staff who offer so much to the community. X. Adjournment Ms. Zahler moved to adjourn the meeting, seconded by Ms. Schuller. Motion carried unanimously. Meeting adjourned at 8:07 p.m. Wol'a /,�o, f Hazel Nevarez, Recording S6c-retary L1 Mark O'Neill, hair P&R Board