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09-20-18 PRAB1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 PARKS AND RECREATION ADVISORY BOARD MEETING September 20, 2018 The Parks and Recreation Advisory Board Meeting was held on September 20, 2018 at the Parks and Recreation Conference Room, 1501 E. Hadley, Las Cruces, NM. PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT: Cassie McClure Maryln Zahler Robert Harrison Mark O'Neill Stanley Engle PARKS & RECREATION ADVISORY BOARD MEMBERS ABSENT: Eli Guzman Megan Schuller OTHERS PRESENT: Greg Shervanick Katie Allbright Robert Nunez Sonya Delgado Phil Catanach Hazel Nevarez The meeting was called to order at 6:01 p.m. by Chair O'Neill and recognized as having a legal quorum. I. Introductions Board members introduced themselves and stated the district they represent. Staff introduced themselves and stated their position. II. Conflict of Interest No conflict of interest. III. Approval of Agenda Chair O'Neill advised the Board there are a few changes that need to be made to agenda before it is approved. The first is to remove Item B-Chandler Tank under unfinished business because staff is not ready to report on this item. 1 I Ms. McClure moved to remove Item B-Chandler Tank under Unfinished Business from 2 the agenda and include it in October's Board meeting agenda, seconded by Ms. Zahler. 3 Motion carried unanimously. 4 5 Chair O'Neill advised the Board Item D-Youth Board Update needs to move up to Item 6 A of the agenda. 7 8 Mr. Harrison moved to move Item D-Youth Board Update up to item A of the agenda, 9 seconded by Mr. Engle. Motion carried unanimously. 10 11 Ms. Zahler moved to approve the Agenda as amended, seconded by Mr. Harrison. 12 Motion carried unanimously. 13 14 IV. Approval of Minutes 15 16 Ms. McClure moved to approve minutes as presented, seconded by Mr. Engle. Motion 17 carried unanimously. 18 19 V. Public Comment 20 21 No public comment. 22 23 VI. Unfinished Business 24 25 A. Youth Board (Update) — Robert Nunez 26 27 Mr. Nunez informed the Board the Youth Board is now into its third month term. He 28 reported elections were held in August and introduced Ms. Katie Allbright, Chair of the 29 Youth Board. Mr. Nunez informed the Board Ms. Allbright would be providing the Youth 30 Board update. 31 32 Ms. Allbright reported she was able to attend a focus group for updates to Apodaca Park. 33 She reported elections were held at their first meeting with her being appointed Chair, 34 Jonathan Lee, Vice -Chair, and Miranda Romero, Secretary. Some special event ideas 35 the Youth Board came up were a dance-a-thon, drive-in movie, and downtown concert. 36 She reported fall festivals the Youth Board would like to volunteer with are the Zombie 37 Walk and the Annual Halloween Children and Family Expo. The Youth Board has an 38 opportunity to volunteer with the County 4H in their Red Barn doing activities with 39 children at the Southern New Mexico State Fair and Rodeo. 40 41 Ms. Zahler asked if the Youth Board has insurance if they are handling animals. Ms. 42 Delgado reported the Youth Board falls under the purview of the City of Las Cruces so if 43 they attend an event as the Youth Board, they are covered. 44 2 I Chair O'Neill asked if the Youth Board has set a regular meeting date. Ms. Allbright said 2 the Youth Board is in the process of narrowing down a date. Chair O'Neill requested the 3 Parks and Recreation Advisory Board be informed of Youth Board meeting dates. 4 5 Chair O'Neill shared with Ms. Allbright the Dona Ana County Coalition Against Bullying 6 is having a booth in October, being put together by County Commissioner Billy Garrett, 7 the Youth Board may want to participate. 8 9 Mr. Engle asked if the Youth Board considered a location for a drive-in movie. Ms. 10 Allbright reported the drive-in movie is just an idea. Mr. Engle suggested active 11 transportation, like a bike -in or walk-in movie. 12 13 B. Go Bond (Update) — Sonya Delgado 14 15 Ms. Delgado reported the Go Bond passed and Public Works is in charge of putting 16 together a request for proposal to bring on a Project Manager who will oversee the entire 17 project. Ms. Delgado said there were four questions underneath the project that passed, 18 and it is possible there will be a Project Manager for each question, but this is still in the 19 works. The Project Manager could be on board late October, early November. Once 20 the Project Manager is on board, community outreach meetings will be held to gather 21 input on some of the projects. Ms. Delgado reported the leagues are getting together 22 with the Blue -Ribbon Committee to have a meeting. 23 24 Ms. Zahler asked who is interviewing for the Project Manager. Ms. Delgado reported this 25 will be through the Selection Advisory Committee. Ms. Zahler asked if the City Manager 26 is involved in this. Ms. Delgado said yes. 27 28 Ms. Delgado said she will keep the Board informed of when the meetings will be. She 29 said meetings will be to come up with a timeline on what will get fixed first. She said staff 30 has four years to get things done once the money is received. Ms. Delgado said she will 31 bring information to the Board as the process moves forward. 32 33 Ms. Zahler asked who will design job description for the Project Manager. Ms. Delgado 34 said this will go through three or four Directors and an Assistant City Manager. 35 36 Mr. Harrison asked Ms. Nevarez to let the Board know when the community outreach 37 meetings are held. 38 39 C. Outdoor Fitness Gym (Update) — Sonya Delgado 40 41 Ms. Delgado reported the Board's selections, the Hadley Complex area and the East 42 Mesa Park area, for the Outdoor Fitness Gym was presented to Council. She said 43 because the gym has to be built by the end of the calendar year, the Hadley Complex 44 was shovel ready. Council requested staff to report back to them at the October 1 45 meeting what it will take to have a second gym placed at East Mesa Park. Ms. Delgado 46 said the site for the East Mesa Park selected by the Board was not shovel ready and 3 I Council would like this second gym done quickly. She said staff will be recommending 2 to Council site located in the park right next to the East Mesa Recreation Center which 3 already has lights, water, and shade, with completion the end of fiscal year 2018. Ms. 4 Delgado said this selected site will cost less money and leave the Board's selected site 5 open for either a dog park or other amenities. 6 7 D. P&R Board Update Report to Council (Action) — Chair O'Neill 8 9 Chair O'Neill reported October 22 Council Work Session date had already been set for 10 the Board's report to Council prior to the Board's report done in July. Chair O'Neill said 11 he didn't have much more to report at this time. 12 13 Ms. Zahler said this date should be used for Chair O'Neill to report on what he learns at 14 the National Recreation and Park Association National Conference. Ms. Delgado added 15 the Chair could also report the Board's goals at this meeting. Chair O'Neill said this would 16 also be an opportunity to introduce the whole Board if they can attend this meeting and 17 asked Ms. Nevarez to send the Board a reminder of the meeting date. Chair O'Neill also 18 said he could report on the Youth Board. Ms. Zahler suggested the honor of reporting on 19 the Youth Board be done by their Chair. 20 21 Mr. Harrison asked if request could be made as to placement on agenda for the Board's 22 report. Ms. Delgado said she will check and let the Board know. 23 24 Ms. Zahler moved to maintain the date of October 22"d for Board's report to City Council, 25 seconded by Mr. Engle. Motional carried unanimously. 26 27 E. Board Goals (Action) — Chair O'Neill 28 29 Chair O'Neill informed the Board he included in their meeting packet three informational 30 pages specific to parks and recreation pertaining to Board goals. He said he summed 31 up the information on one page from the other two pages, breaking it down as a Mission 32 Statement, Purpose, General Functions, and Current Goals. 33 34 Mr. Engle asked what to do with feedback received from the community. Ms. Delgado 35 said information could be reported back to her or brought to the Board meeting and 36 reported during member comments. She said if it's of significant concern, request could 37 be made to have it placed as an agenda item. She added this information could also be 38 shared with the City Councilor or with the City Manager. Ms. Delgado suggested these 39 things mentioned be added to the summary put together by Chair O'Neill. 40 41 Mr. Harrison also recommended adding the grant requirements being fulfilled by being a 42 Board. 43 44 Ms. Zahler recommended dating Chair O'Neill's summary. Ms. Delgado said there is a 45 City Policy format, so this summary can be put into that format, which will take care of 46 the date, which will also show dates. h 1 2 Chair O'Neill said this isn't a finished product and should probably be tabled to take 3 action next month. Chair O'Neill offered additional suggestions to his summary — under 4 general functions, adding making report to City Council, possibly adding something 5 about Youth Board. Ms. Delgado suggested adding approval of agreements and 6 contracts with community groups as a general function. Chair O'Neill also added 7 completing war dog and service dog memorial for Veteran's Park as a current goal. 8 9 Mr. Harrison moved to lay it on the table the approval of the Parks and Recreation 10 Advisory Board Goals and Mission Statement until the October 18, 2018 meeting, 11 seconded by Ms. Zahler. Motion carried unanimously. 12 13 VII. New Business 14 15 A. Community Pool (Informational) — Phil Catanach 16 17 Mr. Catanach reported City Councilors for many years have discussed and pursued the 18 need for a 50-meter pool. Fund sources have been identified for a 50-meter enclosed 19 pool and the budget is $18,150,000. The pool budget is $8,500,000 which is coming 20 from capital improvement budget funds, $10,000,000 for the enclosure of the pool 21 (building, roof, dressing room) is coming from a loan of the GRT tax. This has been 22 approved and the design architect has been hired. The pool will be a 50-meter, eight 23 lane/25 lane across, competition capable/four-foot depth to at least seven with a bulk 24 head associated with it. There will be locker rooms, dressing areas, staff offices, storage, 25 and all the mechanical areas. Staff will be going to Council September 24, 2018 to 26 present an economic impact study and will talk about what staff currently does, current 27 budget, and estimated cost of new pool. 28 29 Ms. Zahler asked if pool will meet ADA codes. Mr. Catanach responded yes. 30 31 Ms. McClure asked where the pool is being placed. Mr. Catanach responded the pool 32 will be to the northeast side of the Regional Aquatic Center. 33 34 Mr. Harrison asked what will happen to the PAL Boxing building. Mr. Catanach 35 responded PAL Boxing will stay where it is at. 36 37 Chair O'Neill asked if there will be enough parking. Mr. Catanach responded parking is 38 still a question that needs to be answered and will be part of the planning design. 39 40 Mr. Harrison asked if Visit Las Cruces is doing an economic impact on the aspect of 41 tournaments. Ms. Delgado responded the Economic Development Department/Mr. 42 Francisco Pallares, Economist, put together the cost benefit analysis report, which is 43 what will be presented at Council September 24, 2018. 44 45 Chair O'Neill commented there is room to make some money, booking the pool for teams 46 and still have room for the community. Mr. Catanach said there is potential opportunity 5 I for swim teams, getting youth and community involved (with 17,000 youth in our schools, 2 and for competitions. 3 4 Mr. Harrison asked if staff is looking at possibly running their own leagues with the new 5 pool. Mr. Catanach said that is an opportunity but want to get the most diverse use of 6 the pool. 7 8 Chair O'Neill asked if there is currently someone that will be in charge of this pool. Mr. 9 Catanach responded this will fall under the purview of the Regional Aquatic Center and 10 their current managers. 11 12 VIII. Staff Member Comments 13 14 Mr. Catanach reported the recreation section is getting ready for the fall/winter league. 15 Sand Volleyball started this week with 52 teams, over 500 players. Youth Basketball 16 starts in two weeks with 52 teams, over 600 youth. Halloween activities will kick off 17 October 6 with Pumpkin Palooza (a movie and Halloween activities) at Frank O'Brien 18 Papen Community Center. The Regional Aquatic Center will have a Pumpkin Patch 19 Splash, where pumpkins are in the water for youth to go in and get. The Great Pumpkin 20 Candy Drop will be held October 28 at Maag Park. 21 22 Ms. Delgado reported the Tree Policy went to the Health Policy Review Committee 23 (PRC) today and so it will now be turning it into policy and presented to Council. Two 24 policies will be brought to the Board next month for action. One will be the Bathroom 25 Policy, which will dictate when a bathroom will be put into a park and why or why not and 26 will follow national standards. The second will be the Median Policy, which will show 27 what types of plants will be used, address line of sight. These will then go to the Health 28 PRC and then onto Council. 29 30 Mr. Nunez reported Keep Las Cruces Beautiful just unveiled their Adopt A Spot Program. 31 There are 33 groups adopting spots and KLCB is identifying an additional 60 spots to be 32 adopted by the community, with the majority being parks, multi -use paths and other city 33 owned areas. October 13 is the Toss No Mas community wide cleanup and volunteers 34 are being sought with the hope of getting over 1,000 volunteers. KLCB is also preparing 35 to unveil a neighborhood cleanup program which will be specific to councilor districts, 36 and downsizing that with specific neighborhoods who want to do cleanups through out 37 the year. The Juvenile Citation Program has the FY20 grant in process with deadline 38 October 1. The Out of School Time Program has just under 500 youth being served at 39 various locations with programs, field trips, education events, activities, tutoring, 40 mentoring, with snacks and dinners provided. The Teen Connection Program is 60 41 strong with hopes of expanding. 42 43 Chair O'Neill asked if numbers have gone up from past years. Mr. Nunez responded 44 numbers are right on target from past numbers. 45 46 IX. Board Member Comments 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Ms. Zahler apologized for not having the cost of plaques for the War Dog memorial. She said the stone has been selected and will be gray and white which will be made smooth and the black marble that will be on top will be polished. She said she is still waiting on the price of the stone. Ms. Zahler said a crane will be needed to place the stone. Ms. Zahler said she and Ms. Delgado still need to write a letter to send to the legislators. Ms. Zahler reported there is a distemper epidemic at the Animal Shelter as well as parvo and to make sure pets are vaccinated. Mr. Harrison asked what the aspect of therapeutic activities is. Mr. Catanach reported there is a whole recreation program set for those with cognitive or physical disabilities such as karaoke, dances, sports and other activities. Chair O'Neill reported he has reached the end of his term limit and will be stepping down as Chair at the end of the next Board meeting. He said he will make the report to City Council. Chair O'Neill said Vice Chair Harrison will assume Chair duties until a new Chair is elected. X. Adjournment Ms. Zahler moved to adjourn, seconded by Ms. McClure. Motion carried unanimously. Meeting adjourned at 7:14 p.m. Hke DJ f varez, Recordin S retary Mar O'Neill, Chair P&R Board 7