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10-18-18 PRAB1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 PARKS AND RECREATION ADVISORY BOARD MEETING October 18, 2018 The Parks and Recreation Advisory Board Meeting was held on October 18, 2018 at the Parks and Recreation Conference Room, 1501 E. Hadley, Las Cruces, NM. PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT: Cassie McClure Maryln Zahler Robert Harrison Mark O'Neill Stanley Engle Megan Schuller Eli Guzman OTHERS PRESENT: Greg Shervanick Hazel Nevarez Sonya Delgado Robert Nunez Phil Catanach Franco Granillo Cecil Vasconcellos The meeting was called to order at 6:00 p.m. by Chair O'Neill and recognized as having a legal quorum. I. Introductions Board members introduced themselves and stated the district they represent. Staff introduced themselves and stated their position. II. Conflict of Interest No conflict of interest. III. Approval of Agenda Ms. Zahler moved to approve agenda as presented, seconded by Ms. Schuller. Motion carried unanimously. IV. Approval of Minutes Ms. Zahler moved to approve the September 19, 2018 Board meeting minutes as presented, seconded Ms. McClure. Motion carried unanimously. 1 2 V. Public Comment 3 4 No public comment. 5 6 VI. Unfinished Business 7 8 A. Youth Board (Update) — Robert Nunez 9 10 Mr. Nunez reported the Youth Board will meet on the third Wednesday of each month, 11 5:30 p.m., at the Parks and Recreation Administration Office Conference Room, 1501 E. 12 Hadley. For November and December, they will meet on the second Wednesday due to 13 the school year holidays. The third Wednesday of the month was selected to have Youth 14 Board business completed and ready to report to Parks and Recreation Advisory Board 15 the following day at their scheduled monthly meeting. 16 17 Mr. Nunez reported Youth Board business discussed at their meeting was fall/winter 18 activities taking place around the community, volunteer opportunities as well as 19 opportunities to distribute information to the community at various events, and outreach 20 to middle and high school students (approval was received regarding providing 21 information - pamphlets or flyers of Youth Board activities they are promoting) as long 22 as it is approved by the School's Principal. 23 24 Mr. Nunez reported special topics were discussed regarding teen concerns and/or 25 challenges, and the Youth Board plans to bring forth more topics they believe will impact 26 and benefit youth, identifying businesses and not for profit organizations to provide 27 resources and information. 28 29 Mr. Nunez reported Chair O'Neill attended the meeting and provided information 30 regarding the Anti -Bullying Coalition. (Chair O'Neill provided the Parks and Recreation 31 Advisory Board members a handout of the Bullying information that was shared with the 32 Youth Board.) 33 34 Mr. Nunez reported the City's public transportation will be expanding their hours of 35 operation until 10:30 p.m., which could benefit youth in our community allowing them to 36 get to programs, facilities, activities, jobs, and home. 37 38 39 B. Board Goals (Action) — Chair O'Neill 40 41 The Board was provided in their packet a revised copy of possible Board mission 42 statement, purpose, general functions, and current goals to review and accept or amend. 43 44 Ms. Zahler moved to take from the table the approval of the Parks and Recreation 45 Advisory Board Goals and Mission Statement, seconded by Ms. Schuller. Motion carried 46 unanimously. 2 I Ms. Zahler moved to add additional dog parks wherever possible as recommended by 2 the Director of Parks and Recreation to the end of sentence of item 4C under Current 3 Goals, seconded by Ms. Schuller. Motion carried unanimously. 4 5 Ms. Schuller moved to revise item 3D to say, "Serve as coach, mentor and counsel to 6 the Parks and Recreation Youth Board", seconded by Ms. McClure. Motion carried 7 unanimously. 8 9 Chair O'Neill moved to change item 3C to say, "Recommend and approval of stipend 10 requests by not -for -profit community organizations.", seconded by Mr. Harrison. Motion 11 carried unanimously. 12 13 Ms. Schuller moved to approve and accept the Mission Statement and Goals for the 14 Parks and Recreation Advisory Board as amended, seconded by Mr. Harrison. Motion 15 carried unanimously. 16 17 C. Report to Council (Action) — Chair O'Neill 18 19 Chair O'Neill informed the Board the report to Council is scheduled for the work session 20 on Monday, October 22, 2018. He said he would like it if the Board could attend for 21 introduction — his report will begin around 1:45 p.m. following the TIDD meeting. 22 23 A copy of the Power Point presentation was provided to the Board showing what Chair 24 O'Neill will report on — Mission Statement, Purpose Statement, Recent Board Actions 25 and Upcoming Board Actions. 26 27 Mr. Harrison moved Chair O'Neill present and report to City Council October 22, 2018, 28 Monday, relaying the the Parks and Recreation Advisory Board Mission Statement and 29 Goals Power Point presentations and questions after, seconded by Mr. Engle. Motion 30 carried unanimously. 31 32 D. War Dog Memorial (Update) — Maryln Zahler 33 34 Ms. Zahler reported there is a problem getting a price for the stone because it isn't known 35 what the tariff is going to be. Price could increase 25%. 36 37 Ms. Zahler said she would also like help from the Board and staff as to what should go 38 on the plaques — one for war dog and one for service dog. Ms. Zahler asked Ms. Delgado 39 if she is going to ask the Chair of the Veteran's group what they would want on the 40 plaques. Ms. Delgado said she would check with the Veteran's group and start looking 41 for verbiage for both war dog and service dog plaques. Ms. Delgado said she can 42 probably bring the information to the Board at next meeting and then to the Veteran's 43 next. 44 45 VII. New Business 46 91 I A. Country Music Festival (Information) — Phil Catanach/Franco Granillo 2 3 Mr. Catanach informed the Board the sixth annual Country Music Festival, run by the 4 Las Cruces Convention and Visitors Bureau also known as Visit Las Cruces, has been 5 moved to the Hadley Complex. Parks and Recreation does participate and help. Mr. 6 Catanach gave a summation of entertainment and activities. He informed the Board 7 Meerscheidt Recreation Center will be closed beginning October 19 to be used for 8 backstage services for the staging area, hospitality, dressing room, etc. The Recreation 9 Mobile Unit will provide youth activities while the concert is going, and recreation staff 10 will assist with the Giddy Up Gallup Run. Up to 5,000 people are expected. 11 12 Mr. Granillo informed the Board his staff will assist with the layout of the sight, sleeving 13 for fences so fencing can be pulled back easily without damaging the fence, staffing for 14 maintenance aspects, setting up barricades, and assist with building ADA accessible 15 bleachers. 16 17 Mr. Catanach added Parks and Recreation department offers support and building but 18 the department is not offered any funding and overtime comes from the other 19 department's budget. 20 21 Chair O'Neill asked if ballfield restrooms will be opened during the event. Mr. Granillo 22 said the restrooms will be closed because the plumbing cannot handle the volume of 23 use. Portable restrooms will be on site. 24 25 Chair O'Neill asked why it was decided to hold the event at the Hadley Complex. Mr. 26 Granillo responded his understanding is the event outgrew the Plaza and parking was 27 an issue. 28 29 Chair O'Neill asked if there were any discounts that could be offered to the Board. Ms. 30 Delgado said she would see what she could do. 31 32 Mr. Harrison asked if with the move, the event still holds an alcohol license. Ms. Delgado 33 responded yes. 34 35 B. National Recreation and Park Association (NRPA) 2018 Conference 36 (Information) — Chair O'Neill 37 38 Chair O'Neill thanked staff and the Board for allowing him to go to the 2018 NRPA 39 conference. He said he learned a lot about parks and recreation and met a lot of people. 40 He provided the Board with a list of sessions he attended and summarized information 41 he learned from Youth/Teen/Young Adults, Outreach in Community, Dog Parks, Mayor's 42 Expectations, Skateparks & BMX -liability, partnerships, Park Boards. 43 44 Ms. Zahler offered some information she received from Dog -On -It Parks. She provided 45 the Board in their packets a pricing list of Dog -On -It -Parks equipment, locations where 46 they have some of this equipment, and information on how to choose dog park Id 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 equipment. Ms. Zahler said she will be receiving a video showing what the dog parks look like. C. Bullying Coalition (Informational) — Chair O'Neill Chair O'Neill informed the Board he is on the Bullying Coalition and attends a lot of meetings by the Superintendent of the school district. He shared a handout with the Board of information he put together regarding bullying and how to stop it. He informed the Board this is information he also shared with the Youth Board. Chair O'Neill informed the Board RJ Mitte did a presentation to City Council and some of the schools regarding bullying. He said it was a press conference and will be replayed on Channel 20. Mr. Harrison asked if Parks and Recreation staff goes through any training if they do see any bullying from peer to peer. Mr. Catanach responded staff does go through a lot of customer service training, but not bullying and could be something to consider in the future. D. New Board Member / Elections (Informational) — Chair O'Neill Chair O'Neill informed the Board he will be stepping down as Chair and Board member as he has served out his eight -year term and has moved out of District 5. He said Councilor Sorg does have a replacement. Ms. Delgado informed the Board Mr. Eric Montgomery has been approved by City Council but has not completed his Oath of Office. Chair O'Neill said Mr. Harrison is the Vice Chair and will lead Board meetings until Board elections. Ms. Zahler asked if a motion could be made at this meeting as to when to have election. Chair O'Neill said this is not on agenda as an action item. Ms. Zahler asked if this could be an agenda item for next meeting. Chair O'Neill said yes. E. Park Evaluations (Informational) — Chair O'Neill A park evaluation form Chair O'Neill had created years back was passed around to the Board to review. Ms. Delgado said a copy of the park evaluation form was not provided to the Board because it does need some revisions. Chair O'Neill informed the Board he had created the form so when Board members were visiting parks, they could fill out the form on things needing to be addressed. He said the Board could decide whether to use the form or not and make any needed changes. VIII. Staff Member Comments Mr. Granillo informed the Board his staff has made it through the summer with events, tournaments and maintenance. Staff did very well with parks, ballfields, trails, right of ways, medians, and construction projects, staying on schedule. Staff knows what is 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 expected of them and know where to go for help when needed. He said fall and winter projects are solidified and he can provide the Board with this information if needed. Mr. Granillo said he uses this time to have staff team -up and become familiar with each other so if help is needed in the summer, they know and can help each other. Mr. Granillo said Peak scheduling and Peak data collection are going very well. Chair O'Neill asked how much staff is under Mr. Granillo. Mr. Granillo said when fully staffed with full-timers, close to 50 and when fully staffed with full-timers, temps and agency staff, close to 70. Mr. Harrison asked what sets the need for increase or decrease in staff. Mr. Granillo said increase and decrease is dependent on the growing season. Mr. Catanach informed the Board Championship Night for Sand Volleyball is currently happening should the Board want to attend after the meeting. October 27 is the Pumpkin Patch Splash at Regional Aquatic Center. October 28 is the Candy Drop. The Regional Aquatic Center pool area will be closing for two weeks to get ready for inspection. Frenger Pool passed their inspection. Mr. Catanach added splash pads also get inspected. Chair O'Neill said it seems the splash pads are always broke and asked if it is because of general maintenance or problems. Mr. Catanach said the splash pads seldom break down but this year, Metro Verde opened a couple of weeks late because there was a leak under the pad before the season started. He said the Metro Verde splash pad will close for the season October 31 and the splash pad at Plaza de Las Cruces will close early December. Mr. Harrison asked if there any updates on the 50-meter pool. Mr. Catanach said an economic impact study was presented to Council. He said $18.1 million dollars has been set aside for this and will move forward down the road. Mr. Nunez informed the Board Keep Las Cruces Beautiful (KLCB) held their Toss No Mas city wide cleanup October 13 with over 700 volunteers. There was over 11 tons of trash collected over a four -day period. He said KLCB is also preparing to do monthly city- wide cleanups throughout each Councilor's district with assistance of City's Codes officers providing information and contacts. Mr. Nunez informed the Board the Juvenile Citation Program (JCP) submitted their FY20 application for grant funding and is at the state level. Should hear back early November on status. JCP staff and participants also assisted in Toss No Mas. Mr. Nunez informed the Board the Weed and Seed program is averaging 63 participants and Teen Connection at Frank O'Brian Papen location has about 52 teenagers. He said staff is coordinating with NMSU Extension Program to provide an education/nutritional program for families located in the historic Mesquite district. Cel I Mr. Nunez informed the Board the Parks and Recreation Youth Board were able to attend 2 a committee meeting between City Councilors and Nienburg Sister City. They were also 3 able to meet with teenagers from Nienburg to discuss what is happening locally and in 4 Germany, and what our Youth Board is trying to accomplish. 6 Mr. Nunez informed the Board staff are doing some family nights and fall festival activities 7 for youth at the public schools as well as at Parks and Recreation facilities. 9 Ms. Delgado informed the Board some staff are working on becoming Certified Parks 10 and Recreation Professionals through the National Recreation Park Association (NRPA). 11 One staff member has already tested and passed, with seven more to go. This is part of 12 our department becoming accredited through NRPA. 13 14 Ms. Delgado informed the Board Christmas decorations will be going up in November. 15 16 Ms. Delgado informed the Board staff is starting to work on new fiscal year department 17 budget which is right around the corner. 18 19 Mr. Harrison asked if there is any update on Go Bond Project Manager. Ms. Delgado 20 there is no Project Manager as of yet, the SAC Committee has to review but they haven't 21 met yet. Ms. Delgado said the Project Manager could be on board by November. 22 23 Ms. Zahler asked what staff will gain from becoming certified. Ms. Delgado said staff will 24 gain leverage in future supervisory positions within Parks and Recreation, not only with 25 the City but nationwide. 26 27 IX. Board Member Comments 28 29 Ms. Schuller asked what the intent of a survey, Elevate Las Cruces, is which has gone 30 out to the public. Ms. Vasconcellos said this survey is coming from Community 31 Development and is part of the comprehensive plan. She said this is something that is 32 updated every three or four years. The survey will go on until November 16, 2018 and 33 everybody should respond to the survey. 34 35 Ms. Schuller said something that was brought up in her Councilor's district meeting was 36 their neighborhood in the East Mesa doesn't have fire hydrants and asked who she 37 could direct this question to. Ms. Vasconcellos said she could find out and let her know. 38 39 Chair O'Neill informed the Board he has been getting involved with Ngage, who do a lot 40 of things for youth and education. He said they are putting on their Second Annual 41 Southern New Mexico Kids Count Conference, November 14, 2018. He provided the 42 Board and staff with an informational flier. 43 44 Chair O'Neill said Ngage is also holding a Celebrity KARAOKE night October 26, 2018 45 to raise money for education. Chair O'Neill added he will be one of the singers and needs 46 the Board's and staff's vote. He provided the Board and staff with an informational flier. 7 1 2 3 4 5 6 7 8 9 10 11 12 13 X. Adjournment Ms. Zahler moved to adjourn, seconded by Mr. Harrison. Motion carried unanimously. Meeting adjourned at 7:35 p.m. Hazel Ne, arez, Recording secretary l Robert Harrison, Vice -Chair P&R Board