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12-07-2007 City of Las Cruces Technology Advisory Committee/ Minutes 1277/07 Secretary Griffith Meeting called to order in the Council Meeting Room at Ipm by Don Bustamante. Members In attendance: Don Bustamante Gary Gomes John Griffith Dan Townsend Steve Horan Carroll Cagle Bill McDonald Participant: Mr. Fermin Rubio, City Attorney Member not in attendance: Michael Hites First item of business, Don B. handed out,and read the"mission statement"for the TAC as set forth in the public notice of the TAC. He drew attention to the need to focus on that guiding document as TAC does its work. There was a discussion as to what might be the proper term for what the TAC will produce for the City; it was unanimously agreed that the TAC is to provide"recommendations"only. Following,the TAC was queried as to their personal background,and potential conflicts of interest. There was a guidance from Fermin R. according to what the nature of a conflict might be in terms of the city code of ethics for such committees as TAC,and in terms of the specific nature of the TAC itself,working as it does within a fairly narrow technological world where expertise available to the city might coincide with the pool of potential vendors of that expertise in some cases. Under Mr. Rubio's guidance,each of the members disclosed those personal and business activities directly or indirectly related to the charter of the TAC, and the TAC was polled as to whether any member had a problem with any other members stated potential conflicts of interest.No objections were offered to any of those statements by anyone attending the meeting. TAC then appointed officers by poll, which it did so unanimously as follows: Gary Gomes appointed Chair Steve Horan appointed Vice Chair to serve when the Chair is absent John Griffith appointed Secretary A list of potential action areas for the TAC was presented by the Chair. There was discussion,and then a poll of members as to what action areas they would be willing to participate in. This will be posted at the TAC website, and worked on further to reflect City of Las Cruces Technology Advisory Committee/ Minutes 1277/07 Secretary Griffith interest in forming committees focused on a grouping of action areas at some point, as encourage by Bill M. It was agreed that the Secretary will work to produce a website that the TAC can use to carry forward initiatives started during the meetings,bring forward new information and participate in relevant discussions on TAC topics. Such a website to be up and available in approximated two weeks from the 12/07 meeting. An executive summary of significant and relevant communication and in between meetings work will be presented for approval at the beginning of each following TAC meeting. Steve. H suggested and the members agreed that the logical first step of the TAC was to define the basic objectives to be met by the Las Cruces broadband initiative. Steve H. was interested in TAC members providing/posting online their own perspectives and elaborations on the mission statement of the committee. The TAC agreed to set meetings at a monthly recurrence, on the third Friday, from Noon to 2:00 PM, in the CLC Chambers,or at another suitable and publicly accessible location, if needed. Lunch may be brought by the TAC members to consume during the meeting, if desired. The meeting was adjourned by motion, second, and consensus of the present members at approx. 2:50pm. Submitted on this 7h day of Dec. 2007 by TAC Secretary John Griffith 526 2575 andflywriteL&mac.com