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05-26-1998:~ • • PARKS AND RECREATION ADVISORY BOARD 2 The Regular Parks and Recreation Advisory Board Meeting was held on 4 Tuesday, May 26, 1998, at Branigan Library, Don Dresp Room A. 6 MEMBERS PRESENT: Dolores Archuleta, John Welch, Susan Roberts, and Mike Davis. 8 - MEMBERS ABSENT: Priscilla Navarro, Mike Hart & Mark Lopez 10 OTHERS PRESENT: Ted Novack, Parks & Recreation Director; 12 James Rivera, Recreation Superintendent; Beatrice Quintela-James, Recreation Leader II 14 & "Spirit Coyote"; Joni Gutierrez, Landscape Architect; Janice Syling, Club Fusion 16 Director; Justine Thomas, Club Fusion Floor Manager for Teen Employees; Joe Campo, High 18 Noon Soccer League; Tim Hall, Las Cruces Bantam Weight Sports Association; Jerry and 20 Suzanne Garcia, P.A.L. Roadrunner-S.M.X.; Ruben Barreras, Las Cruces Youth Softball 22 Association; Joe Bob Sellers, Beverlye Zubia and Lorenzo Saiz of the P.A.L. B.M.X. & Boxing 24 Club; and Melinda Terrell, Recording secretary. 26 Due to the lack of a quorum, a work session began at 7:05 p.m. 28 INTRODUCTION OF PARRS AND RECREATION ADVISORY HOARD MEMBERS 30 Advisory Board Members introduced themselves to the audience and 32 named the City Councillor they represent. 34 CLUB._PUBION INTRODUCTION ANI~ PRESENTATION 36 Club Fusion Coordinator Janice Syling introduced to the Board Justine Thomas, Club Fusion Floor Manager for Teen Employees. Ms. 38 Syling also announced the recipient of the Club Fusion Honorary Crew Member Award, Joe Villegas, Custodian for Club Fusion. Mr. 40 Villegas was unable to attend the Board meeting; however, Ms. Syling advised the Board that he will be presented with a plaque 42 for going above and beyond his normal work duties. 44 Ms. Syling also provided attendees of the meeting with a cake to celebrate Club Fusion's 2"d Anniversary. Ms. Syling advised that 46 revenue and attendance is over the projected figures. 48 Ms. Thomas briefed the Board on auditions for teams consisting of four teenagers per team to sing and dance to represent Club Fusion 50 to promote "No Gangs" and "No Drugs". _1- • ~ INTRODU~ON Off' BPIRI~_COYOTE 2 Jimmy Rivera introduced the "Spirit Coyote" costume to the Board. Mr. Rivera advised the Board that this was Dr. Welch's project. 4 Bea James is requesting a recommendation from the Board to conduct a contest for the children to give the "Spirit Coyote" a more 6 personal name. 8 LAB COLINA~_P~tR DPDATE Joni Gutierrez advised the Board that the Park site, consisting of 10 13 acres provided by the Bureau of Land Management, is located behind Highland Elementary. Ms. Gutierrez advised that the 12 possibility of incorporating Las Colinas Park with the playground at Highland Elementary was proposed to the Superintendent of the 14 Las Cruces Public Schools, who supports the project. This project, of course, would also have to be approved by the School Board. 16 Mr. Ted Novack elaborated on the fact that the park site does have 18 a "severe" arroyo area, but emphasized this would be great for a trail which could be utilized by the school children, as well as 20 neighbors in the area, for nature walks. A budget of approximately $150,000 was mentioned. Mr. Novack advised that this is an 22 informational item at this time. 24 LEAGUE,(ABBOCIATION AGREEMENTS 26 Mr. Tim Hall of the Las Cruces Bantam Weight Association approached the Board to request additional funding, providing the Board with 28 a graph indicating the growth of the Association. Mr. Hall advised that they are currently receiving $6,000 in assistance from the 30 City, which is based on player participation of approximately five to six years ago. Mr. Hall advised that the Association now 32 accepts over 1,200 participants with funding based on 560 participants originally, an average increase of 106 youths per 34 year. 36 Mr. Hall advised that the increased price of insurance and officials has raised costs for running the Association. Mr. Hall 38 stated that they rely on concession and fundraisers, but that fundraisers are not favored by the parents. Mr. Hall further stated 40 that they raised entry fees from $45 to $55 to help offset costs. 42 Mr. Novack asked Mr. Hall about the dollar amount for fees. 44 Mr. Hall advised that entry fees increased from $45 to $55 for football, and basketball entry fees increased from $25 to $35. 46 Mr. Novack also questioned revenues from concession. Mr. Hall advised that the revenue from football, after insurance, is 48 approximately $9,600, which offsets the costs for officials and referees; along with $3,200 in revenue from concession. 50 Mr. Novack questioned Mr. Hall in regard to the 35 children who 52 were turned away last year. Mr. Hall advised that participation is -2- on a fist-come, first-serve basis. Mr . Hall advised that these 2 children were turned away because of a lack of equipment, 4 Dr. Welch felt that a recommendation to City Council for some additional funding was justified. 6 Ms. Roberts questioned why the Boy's & Girl's Club can run a $25 8 per player entry fee as opposed to Banta m Weight Sports entry fees of $45 and $55. Mr. Hall advised that they do riot pay the same 10 insurance. Mr. Hall also stressed that the officials used by the Bantam Weight Association are from the Association and are paid, ].2 not volunteers. 14 With the arrival of Mr. Mike Davis, the meeting was called to order at 7:50 p.m. by Board Chair, Dolores Archuleta. 1fi MINUTF~ 18 March Z3, 1998 20 Dr. John H. Welch moved to approve the March 23, 1998, Parks and 22 Recreation Advisory Board Minutes as corrected. Ms. Susan Roberts seconded the motion. Motion carried 4-0. 24 Dolores Archuleta voted YES Susan Roberts voted YES 26 John Welch voted YES Mike Davis voted YES 28 NEW BUSINE~B 30 NAMI O "SPIRIT COYO 32 Board Chair Dolores Archuleta briefed Mike Davis on the 34 presentation of the "Spirit Coyote" and sought the recommendation of the Board to conduct a "naming contest" for the "Spirit Coyote". 36 Ms. Susan Roberts made a motion to accept the recommendation from 38 the Recreation Department to hold a "naming contest" for the "Spirit Coyote". Mr. Mike Davis seconded the motion. Motion 40 carried 4-0. 42 Dolores Archuleta voted YE5 Susan Roberts voted YES John Welch voted YES Mike Davis voted YES 44 46 Mr. Rivera presented two League/Association Agreements to the Board 48 with two significant funding increase requests: Bantam Weight Sports Association and the Las Cruces Youth Baseball Association. 50 Mr. Rivera requested that the Board table the Melilla Valley Track 52 Club run by Mr, & Mrs. Don Shepan. Mr. Rivera advised the Board -3- • • that Mr. & Mrs. Shepan have been vut of town and have been unable 2 to complete all the required paper work. 4 Mr. Rivera advised that the Vice-President of the Las Cruces Youth Baseball Association, Yolanda Medina, was unable to attend the 6 Board Meeting due to an injury to her husband. 8 Mr. Rivera stated that the other requests from Leagues/Associations include High Noon Soccer League, PAL Boxing Club, PAL BMX and the 10 Las Cruces Youth Softball Association. Mr. Rivera informed the Board that their agreements remain the same in terms of funding 12 requests and reporting requirements. 14 Dr. John Welch made a motion to recommend approval of the agreements for High Noon Soccer, Las Cruces Youth Softball 16 Association, PAL BMX and the Police Athletic League to go before City Council. Mr. Mike Davis seconded the Motion. Motion carried 18 4-0. 20 Dolores Archuleta voted YES Susan Roberts voted YES John Welch voted YES Mike Davis voted YES 22 Dr. Welch thanked Mr. Jerry Garcia for his contribution to not only 24 to PAL BMX, but also for his assistance with the Skateboard project. 26 A recommendation was sought from the Board for the Las Cruces Youth 28 Baseball Association for an increase in funding of $2,000 for a total of $10,000. Due to the absence of the President, 30 Yolanda Medina, Mr. Rivera briefed the Board on the history of this Association. Mr. Rivera advised the Board that in the 32 Association's first year, they received no funding from the City. In 1996, they received $6,000 in funding from the City for 68 34 teams, increasing to $8,000 this fiscal year with 96 teams. Mr. Rivera stressed that he believes they are "cutting themselves 36 short", as the Association is anticipating ~13 teams, but realistically they may surpass that number. 38 Ms. Archuleta asked Mr. Rivera if he would recommend the approval 40 of a recommendation for increased funding, where Mr. Rivera advised that he would recommend the increase. 42 Mr. Rivera stated that because of the lack of monies for increasing 44 programs, the increased funding may be fairly scrutinized by City Council, but that the figures needed could be provided before the 4b second Council meeting in June or the first meeting in July. 48 Dr. Welch inquired if the teams are operating on monies allocated for last year, where Mr. Rivera advised that is true until 50 June 30, 1998. Mr. Rivera advised that the leagues would be reimbursed for the time operated in July and possibly August for 52 tournaments. There was further discussion on this. -4- • • Mr. Mike Davis made a motion to allocate an additional $2,000 to 2 the Las Cruces Youth Baseball Association. Ms. Susan Roberts seconded the Motion. Motion carried 4-0. 4 Dolores Archuleta voted YES Susan Roberts voted YES 6 John Welch voted YES Mike Davis voted YES 8 Dr. John Welch made a recommendation to increase funding for the Las Cruces Bantam Weight Association for $2,000, encouraging 10 Mr. Hall to make smaller requests more frequently rather than asking for a larger amount at one time. 12 Dr. John Welch changed his recommendation to a motion for approval 14 of an increase of $2,000 for a total of $8,000 in funding for the Las Cruces Bantam weight Association. Mr. Mike Davis seconded the 16 Motion. Motion carried 4-0. 18 Dolores Archuleta voted YES Susan Roberts voted YES John Welch voted YES Mike Davis voted YES 20 Dr. Welch thanked the various leaders for their wupport of these 22 organizations. 24 Mr. Rivera introduced Ruben Barreras who is now the new President for LCYSA. Mr. Rivera also mentioned that the PAL Boxing Committee 26 has "come a long way". He elaborated on the efforts put forth to paint and improve the building. Beverly Zubia of the PAL Boxing 28 Club invited the Board members and the public to stop by the PAL Boxing Club and see the improvements done with the help from the 30 children. She advised that they are opened Monday through Friday, 5:00 p.m. to 7:00 p.m. with boxing matches every Saturday at 32 7:00 p.m. 34 REPORTS 36 PARKS AND RECREATZON_DIRECTOR 38 Mr. Novack directed the Board to the Parks and Recreation Monthly Report and the proposed Lighting Ordinance. 40 Ms. Archuleta questioned the one dollar entry fee for the 4th of 42 July event, where Mr. Novack advised that this fee was implemented the previous year. 44 Mr. Novack briefed the Board on the Free Bus Pass Program for 46 youngsters 7 to 17 beginning May 30, 1998, through August 15, 1998. Mr. Novack advised that the summer pass will allow children 48 registered in any of the Summer Recreation Programs, to include the Reading Program at Branigan Library and any of the Arts Program at 50 the Museum, to utilize all bus routes free of charge. Mr. Novack advised that TCI solicited with Mesilla Valley Ma11, Sonic and 52 Allen Theaters to provide funding support for this new program. -5- • • w Novack informed the Board of a press conference at Apodaca Pool on 2 May 30, 1998, at 10:00 a.m. tv introduce this program. 4 Mr. Novack outlined items previously sent to the Board regarding the proposed Lighting ordinance: A letter of petition to City 6 Council from Mr. Willoughby and a memo from Jim Ericson, Director of Development Services. Mr. Novack stressed that Parks and 8 Recreation facilities, athletic fields and tennis courts should be excluded. Mr. Novack stated that this ordinance could become 10 restrictive. Mr. Novack noted that this is sought by astronomers and even skeet shooters, as noted in the newspaper. Mr. Novack 12 cautioned the Board that before Council adopts the entire proposal, the ordinance needs to be looked at carefully. 14 Dr. Welch noted that he would like to work together to obtain more 16 athletic fields to avoid so many fields being utilized late at night. Dr. Welch stated that he feels that the astronomers could 18 help support this. Mr. Novack noted that there is also concern in the private sector: parking lots, gas stations, etc. 20 Mr. Novack informed the Board on the progress of Laura Bason. 22 Mr. Novack advised that she is progressing nicely and is attending physical and occupational rehabilitation and that Laura is anxious 24 to return to work. 26 Ms. Susan Roberts stated that she would not be able to attend the June Board Meeting as she will be away on business. 28 ADJOURNMENT 30 With no further business, Ms. Archuleta adjourned the May 22, 1998, 32 Parks and Recreation Advisory Board Meeting at 8:40 p.m. 34 3b Melinda Terrell, Acting 38 Recording Secretary Parks & Recreation Department ~ 1 DO RES ARCHULETA, CHAIRPERSON -6-