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09-01-1998c h r PARKS AND RECREATION ADVISORY BOARD 2 4 The Parks and Recreation Advisory Board Meeting was held on 6 Tuesday, September 01, 1998, at Mesilla Park Recreation Center. 8 MEMBERS PRESENT: Dolores Archuleta, Michael Hart, John Welch, 10 and Susan Roberts. 12 MEMBERS ABSENT: Priscilla Navarro, Mark Lopez, and Mike Davis. 14 OTHERS PRESENT: Ted Novack, Parks & Recreation Director; James Rivera, Recreation Superintendent; Beatrice 16 Quintela-James and Danois Montoya, Recreation Leaders; Lisa Bookie, Planning Department; and 18 Laura Berson, Recording Secretary. zo The meeting was called to order at 5:33 p.m. by Board Chair, 22 Dolores Archuleta. 24 MINUTES 26 July 27, 1998 28 Mr. John Welch moved to approve the July 27, 1998 Parks and 30 Recreation Advisory Board Minutes with corrections. Mr. Michael Hart seconded the motion. Motion carried 4-0. 32 Michael Hart voted YES Susan Roberts voted YES 34 Dolores Archuleta voted YES John Welch voted YES 36 NEW BUSINESS 3$ FARMERS AND CRAFT MARKET FINAL RECOMMENDATION 40 Mr. Ted Novack stated that Mr. Wright, Community Services and 42 Facilities (CS&F) Director, asked for this Board's recommendation to take to City Council to restructure the Farmers and Craft Market 44 (F&CM). The entire conversation about the Farmers & Craft Market got covered in the news media when Lawrence Banegas did a review 46 and analysis. Because of some of the communication breaks and some of the discontent by the vendors and some frustration shown by the 48 F&CM Advisory Board at a City Council workshop, it was determined that future evaluation and analysis of the F&CM be placed under the 50 CS&F Division. As a result, Mr. Wright appointed each of his CS&F Department Head Team to come up with a recommendation that we 1 believed would work with cutting out a section, the F&CM Advisory 2 Board. 4 Mr. Novack stated that the Department Head Team recommended (as shown on the F&CM Recommendation handout, Attached as Exhibit "A") 6 doing away with the existing Ordinance and initiating a new position and contract. The same Team recommended that the oversite 8 fall within the Convention & Visitors Bureau (CVB) Department. There will be the hiring of a F&CM Coordinator staff person who 10 would report to the CVB Director. Mr. Wright met with the F&CM Elected Committee and met with about 100 of the vendors regarding 12 the recommendations. A moderate fee structure is set up to become effective in January 1999. The marketing efforts will pay for a 14 portion of the salary of the Market Coordinator. It is intended that the Market Coordinator will be hired in October or November by 16 the new CVB Director. The recommendation has been agreed to by the Elected Committee and approximately 100 vendors that attended the 18 meeting. 20 Mr. Hart asked what the status will be with the "Vendor Suggestions/Concerns" listed on the handout, how will they be 22 addressed? 24 Mr. Novack stated that they were identified in the meetings with the Elected Committee and the vendors and most will be worked out 26 when the contract is established. 28 Mr. Welch moved to recommend the printed report to City Council as this Board's recommendation. Mr. Hart seconded the motion. Motion 30 carried 4-0. 32 Michael Hart voted YES Susan Roberts voted YES Dolores Archuleta voted YES John Welch voted YES 34 AMING THREE CROSSES PARK 36 Ms. Archuleta explained that this Board sent three recommended 38 names for this park to City Council. All the candidates are good and worthy to be named. Included in the packet also, are the 40 comments from the City Council. Further down the line, the stadium that is going to be built will have soccer and softball fields. 42 Mr. Welch stated that Mr. Lara was involved with soccer and Mr. Cox 44 was involved in softball. It seems that it would be appropriate to designate their names to a facility that they were active in during 46 their lifetimes. Since Three Crosses is a general park, then I suggest that we go with Jason Jiron. Mr. Welch moved to recommend 48 the naming of Three Crosses Park to be Jason Jiron Park. Ms. Susan Roberts seconded the motion. Motion carried 4-0. 50 Michael Hart voted YES Susan Roberts voted YES 52 Dolores Archuleta voted YES John Welch voted YES 2 • • ~,. NAMING OF THE,SPTRIT COYOTE 2 ,~ ~CL~ed Ms. Archuleta ~e that the Board was given three choices of names 4 for the Spirit Coyote: Cody, Charlie, and Cory. 6 Mr. Hart stated that his children polled 150 of their friends at school. Mr. Hart figured that children that age are the ones that 8 would be interested in the Spirit Coyote. All the children picked Cody as the name. Mr. Hart moved that Cody be the name of the 10 Spirit Coyote. Ms. Roberts seconded the motion. Motion carried 4-0. 12 Michael Hart voted YES Susan Roberts voted YES Dolores Archuleta voted YES Jahn Welch voted YES 14 COMPREHENSIVE PLAN REVISION 1G Mr. Novack stated that the Planning Department and the Planning and 18 Zoning Commission are in the midst of taking a revision of the City's Comprehensive Plan to the City Council. 20 Mr. Novack stated that at staff level, we have discussed that we 22 want to try and follow, as close as we can, the Parks and Recreation (P&R) Open Space Plan that was adopted by the City 24 Council by Resolution in 1984 and address the fact that it speaks of the minimum size of park land that we would accept from the 26 developers. Currently, in our inventory we have a total of 46 parks . Out of the ~~ we have 10 parks that are three acres and 28 under and 29 parks that are less than two acres. None of the athletic fields are in this count. 30 Mr. Novack stated that one of the concerns of staff is the 32 recommendation of modifying the existing neighborhood park classification to utilize between one and one and a half acres. We 34 believe that the number should be a minimum of three acres. Smaller mini and neighborhood parks are more expensive to maintain. The P&R 36 open Space Master Plan lists the parks in the order that are needed over the next few years. The first two are regional size parks and 38 recommended to be on the east side of town. The next ones are community parks: of 50 acres, then one of 50 acres, 40 acres, two 40 of 30 acres and a 16 acre community park in High Range. Then in North Las Cruces is a recommended neighborhood park at 7 acres. 42 Over the past few years we have not followed this plan very well. 44 Mr. Novack stated that one of the concerns of staff is that by going along with the Comprehensive Plan, we are going to lessen an 46 existing standard of 2~ acres. We are recommending a minimum of 3 acres. We do not want to go down to 1'~ acres and lessen the minimum 48 acreage for a neighborhood park. The National Recreation and Park Association guidelines called for a neighborhood park to be between 50 7 and 10 acres, community size parks to be 25+ acres and 150 to 200 acres for regional parks. 52 3 .. Mr. Novack stated that currently, we are operating with an existing 2 plan and we really appreciate having the Comprehensive Plan Revision to add our recommendations to. 4 Mr. Novack stated that he would appreciate a recommendation from 6 the Soard to formally take a stand not to lessen the minimum acreage. 8 Mr. Hart moved to maintain a minimum of three acres as a 10 neighborhood park size and that would be the Board's entire recommendation based on the P&R Open Space Master Plan. Ms. Roberts 12 seconded the motion. Motion carried 4-0. 14 Michael Hart voted YES Susan Roberts voted YES Dolores Archuleta voted YES John Welch voted YES 16 18 REPORTS 20 ~ARKB_AND RECREATION DIRECTOR 22 Mr. Novack notified the Board of a recognition of volunteers nomination form that has been distributed to the athletic 24 associations. We are hoping that we receive a couple of names of people to nominate to compete for the volunteer award. 26 ADJOIIRNMENT 28 With no further business, Ms. Archuleta adjourned the September 01, 30 1998 Parks and Recreation Advisory Board Meeting at 6:25 p.m. 32 34 36 38 L ra Bason, CPS 40 R cording Secretary Parks & Recreation Department n DO RES ARCHULETA, CHAIRPERSON 4