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08-19-1997Ar The Regular Parks and Recreation Advisory Boar?Meeting was held on Tuesday, August 19, 1997, at Dresp Room A, Branigan Library. 4 MEMBERS PRESENT: Dolores Archuleta, Mike Davis, Mark Lopez, John Welch, and Michael Hart. 6 MEMBERS ABSENT: Lawrence Banegas and Susan Roberts. 8 OTHERS PRESENT: Ted Novack, Parks and Recreation Director; 10 Alan Pumphrey, Parks Superintendent; James Rivera, Recreation Superintendent; Joe Bob 12 Sellers, Las Cruces P.A.L.; Al and Roberta Hassen and Stephen Woods, Tellbrook Park Area 14 Residents; Sgt. Charles Apodaca and Ofc. Kevin Renn, Las Cruces Police Department; and Laura 16 Bason, Recording Secretary. 18 The meeting was called to order at 7:04 p.m. by Board Chair, 20 Dolores Archuleta. 22 MINUTES 24 July 15, 1997 26 Mr. Michael Hart moved to approve the July 15, 1997 Parks and 28 Recreation Advisory Board Minutes as presented. Mr. Mark Lopez seconded the motion. Motion carried 4 -0. 30 Mike Davis voted YES Dolores Archuleta voted YES 32 Michael Hart voted YES Mark Lopez voted YES 34 NEW BUSINESS 36 P.A.L. BOXING CLUB AGREEMENT 38 Ms. Archuleta reminded the Board that the P.A.L. Boxing Club 40 Agreement was tabled at a previous meeting pending the results of an audit. 42 Mr. James Rivera stated that the audit is complete and some areas 44 were identified that need corrections /changes. P.A.L. is working with the City Finance Department to establish these changes and to 46 receive training, mostly in bookkeeping. Mr. Rivera explained that an item has been added to all of the Association Agreements 48 stating, "Send appropriate personnel to attend training by the City Finance Department." 50 Mr. Rivera has been working with the Legal Department about who 52 will oversee and monitor the contracts. They are developing a form to review all association /league contracts at intervals. 1 The Parks and Recreation Advisory Board unanimly approved of the item added to each agreement. 4 Board Member, John Welch, arrived at this time. 6 Mr. Mike Davis moved to approve the P.A.L. Boxing Club Agreement. Mr. Hart seconded the motion. Motion carried 5 -0. 8 Mike Davis voted YES Dolores Archuleta voted YES 10 Michael Hart voted YES Mark Lopez voted YES John Welch voted YES 12 CHANGE DAY OF REGULAR PARKS AND RECREATION ADVISORY BOARD MEETINGS 14 Mr. Ted Novack stated that Shirley Clark, City Clerk, advised what 16 the procedure is to make this change. 18 Ms. Laura Bason stated that as per the Board's request at the last meeting, she investigated meeting room availability on the second 20 and fourth Mondays of the month. Branigan Library will be able to accommodate the Parks and Recreation Advisory Board in one of their 22 meeting rooms should they decide to change the date of their meetings. 24 Mr. Davis moved to change the day of the regular Parks and 26 Recreation Advisory Board meetings to the second Monday of each month. Mr. Welch seconded the motion. 28 Ms. Bason noted that the Farmers and Craft Market Advisory Board 30 holds their meetings on the second Monday of the month; although, they do not meet every month. Parks and Recreation Advisory Board 32 member, Lawrence Banegas, is a representative of this Board serving on the Farmers and Craft Market Advisory Board. Changing to the 34 second Monday of the month would create a conflict for Mr. Banegas. 36 Mr. Davis withdrew his motion to change the day of the regular Parks and Recreation Advisory Board meetings to the second Monday 38 of each month. Mr. Welch withdrew his second of the motion. 40 Mr. Davis moved to change the day of the regular Parks and Recreation Advisory Board meetings to the fourth Monday of each 42 month. Mr. Welch seconded the motion. Motion carried 5 -0. 44 Mike Davis voted YES Dolores Archuleta voted YES Michael Hart voted YES Mark Lopez voted YES 46 John Welch voted YES 48 Mr. Novack stated that the Department will take out a paid ad and send word out to the media through the Public Information Office 50 regarding this change. 52 Ms. Archuleta stated that she would write a letter to Mr. Nava, City Manager, informing him of the change and requesting that he 54 inform the City Council. N Mr. Alan Pumphrey stated that he received a letter with a petition 4 attached from the residents of the Tellbrook Park area requesting that the City change the park closing time from 11 p.m. to 9 p.m. 6 Mr. Al Hassen, resident, explained that the petitioners believe 8 that the tagging, vandalism and alcohol use are happening after the residents settle in for the evening. The neighborhood is quiet by 10 about 9 p.m. and that is when the trouble seems to be starting. The City Police Department and the County Sheriff's Department patrol 12 as often as they can, but this is not stopping the problem. 14 Mr. Novack explained that he visited with Police Chief Bonnell about this problem in neighborhood parks throughout the City. Chief 16 Bonnell invited representatives from that area's patrol to be at this meeting to listen to residents' suggestions about the 18 problems. Chief Bonnell wants an opportunity to try more patrols, and to meet with residents to discuss what else can be done before 20 the park hours are changed. 22 Mr. Novack stated that the City would like to come up with an alternative solution to changing the park hours. Possibilities of 24 security lighting and landscaping techniques need to be discussed. Mr. Novack suggested that prior to making a decision to change the 26 park hours, that the Police, Parks and Recreation Department staff and the residents get together to discuss some of the options. He 28 stated that just changing the park hours may not change the behavior going on at that park. 30 Ms. Roberta Hassen stated that the neighborhood does not want 32 lighting put in the park, it would just encourage people to stay later. She believes that changing the park hours would give police 34 officers the enforcement rights to make people leave the park after 9 P.M. 36 Sgt. Charles Apodaca stated that he would like to give the 38 Community Police bike patrol a chance to help the neighborhood out. He has nine officers assigned to neighborhoods and three officers 40 on a "Strike Team" that goes all over the City. He explained that the Community Police have the time to go into the neighborhood and 42 assess and resolve the neighborhood problem. He would like to be given the opportunity to have this "Strike Team" go in and attempt 44 a solution before other measures are taken. 46 Mr. Hart suggested that this item be tabled pending a meeting among the neighborhood residents, the Police Department and the Sheriff's 48 Department. If they don't come to some understanding, this item will be reviewed again at a later date. 50 Mr. and Mrs. Hassen and Mr. Woods agreed to having the neighborhood 52 meeting to try to come up with a solution to the problem. 54 3 Ms. Archuleta stated that she represented the Board at the Willie 10 Mays tournament on July 2 and believes that it went very well. 12 Ms. Archuleta informed the Board that the Community Services and Facilities Director has been hired, Mr. Rollie Wright, and he will 14 start on September 15. 16 FARMERS AND CRAFT MARKET ADVISORY BOARD REPORT 18 No report. 20 22 PARKS AND RECREATION DIRECTOR 24 Mr. Novack informed the Board that it is noted in the written report that the outdoor swimming pools closed on August 17, 26 actually, the schedule is: Burn Lake and Apodaca closed on August 17, Frenger is closed until September 1, Laabs will remain open 28 through August 31. 30 The quarterly Vandalism Report is attached. Mr. Novack noted that he believes that the Park Rangers are making a difference in these 32 figures. The Department appreciates the Park Rangers' assistance and visibility. 34 The Parks and Recreation Advisory Board is being requested to 36 consider naming of the park at Three Crosses and Dona Ana Road. 38 Mr. Pumphrey stated that Councillor Tomlin submitted a recommendation to name the park, Leo Lara Park. 40 Ms. Archuleta received a recommendation that the park be named in 42 memory of former Parks and Recreation Director, Charlie Jiron's son, Jason Jiron. Mr. Jiron and his son were very active with the 44 soccer community. 46 Mr. Lopez stated that he wanted the Board to note that the Summer Playground Program participation increased substantially this 48 summer. E REPORTS 2 Mr. Hart attended The Metropolitan Planning Organization's Bicycle 4 Facilities Advisory Committee meeting on July 29. He explained that the primary focus right now is to find out what the City has 6 and come up with planning tasks. Eventually, jogging trails along ditches will be discussed. 8 Ms. Archuleta stated that she represented the Board at the Willie 10 Mays tournament on July 2 and believes that it went very well. 12 Ms. Archuleta informed the Board that the Community Services and Facilities Director has been hired, Mr. Rollie Wright, and he will 14 start on September 15. 16 FARMERS AND CRAFT MARKET ADVISORY BOARD REPORT 18 No report. 20 22 PARKS AND RECREATION DIRECTOR 24 Mr. Novack informed the Board that it is noted in the written report that the outdoor swimming pools closed on August 17, 26 actually, the schedule is: Burn Lake and Apodaca closed on August 17, Frenger is closed until September 1, Laabs will remain open 28 through August 31. 30 The quarterly Vandalism Report is attached. Mr. Novack noted that he believes that the Park Rangers are making a difference in these 32 figures. The Department appreciates the Park Rangers' assistance and visibility. 34 The Parks and Recreation Advisory Board is being requested to 36 consider naming of the park at Three Crosses and Dona Ana Road. 38 Mr. Pumphrey stated that Councillor Tomlin submitted a recommendation to name the park, Leo Lara Park. 40 Ms. Archuleta received a recommendation that the park be named in 42 memory of former Parks and Recreation Director, Charlie Jiron's son, Jason Jiron. Mr. Jiron and his son were very active with the 44 soccer community. 46 Mr. Lopez stated that he wanted the Board to note that the Summer Playground Program participation increased substantially this 48 summer. E ADJOURNMENT 2 4 6 8 10 12 14 16 18 20 With no further business, Ms. Archuleta adjourned the August 19, 1997 Parks and Recreation Advisory Board Meeting at 8:35 p.m. La ra Bason, CPS DOLORES ARCHULETA, CHAIRPERSON R cording Secretary Parks & Recreation Department 5