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02-25-1998c Board Members Present Board Members Absent: Others Present: u ADA Advisory Board Meeting Minutes February 25, 1998 Ramon Armendariz, Bob Evans, Jennifer Switzer- Hensley, Dorothy Powers, Tomas Mendez, Kathe Stark Larry Sharp Keith Strarnes Jennifer called the meeting to order at 10:03 a.m. The meeting minutes from the last meeting were reviewed. Three corrections were noted: Page 1 The correct spelling for Ramon's name is: Armendariz Page 3 Building 9, City Hall was omitted from the minutes and should be included. Page 4 Motion pertaining to design services was made by Dorothy and seconded by Bob. Motion: The motion to accept the minutes as corrected was made by Bob and seconded by Ramon. With no further discussion heard, the motion carried unanimously. The purpose of this additional Board meeting was to review the facility barrier removal plan. The proposed plan includes each facility that has been surveyed, a prioritization of work within those facilities based on the priorities established by the Board at the last meeting and the projected fiscal year for completion of the identified work. General Discussion: A question about the prioritization of alarm systems was raised. Kathe reported that alarm systems are a priority one item and will be undertaken with the other priority one work in each of the facilities as scheduled. A question about TTY's: Which City departments have them and whether or not the telephone company has any responsibility to ensure they are installed. Kathe reported that eight (8) TTY's are currently installed within the City: Brainigan Library 528 -4008 Fire Station 1 528 -4211 Planning Department 528 -3157 Joint Utilities 528 -3541 City Hall 541 -2182 Transit 541 -2541 Branigan Cultural Center 541 -2161 ADA Coordinator 541 -2691 A memorandum to Division Directors last month indicated that additional TTY's should be purchased by the following departments from their operating budgets: Mesilla Park Recreation Center Meerscheidt Recreation Center U J Convention and Visitors Bureau Human Resources Munson Senior Center Police Department The telephone company has no responsibility to ensure TTY's are available in public or private buildings. That responsibility rests with the property owner/lessor. Review of ADA Improvement Schedule and Cost Estimates The Board reviewed the proposed schedule. The purpose of the schedule is three -fold: 1. To provide City leadership with an overall scope of work and a schedule to complete that work. 2. To provide the basis for the Capital Improvement Budget Request for fiscal year 1998/99. 3. To become part of the required transition plan. The schedule addresses the Board's concern that priority one work would be completed and priority two and three work would be left undone. Buildings with priority one work scheduled for 1998/99 will have the priority two and three work completed the following year. Fiscal year 1999/2000 is the highest anticipated expenditure year. It was noted that an effort to balance the schedule may be preferred. Kathe will work on reviewing this. The schedule is flexible to allow priority facilities or specific work within a facility to be moved forward on the completion calendar is the need is evident and recommended by the Board. It was suggested that any items which are not completed within the scheduled year be carried over to the following year and flagged so they will not continually be pushed back. A discussion took place about Board concerns that the current fiscal year funding may be frozen, as other capital expenses are in April. The Board concluded they have done what they can for now. Motion: Dorothy made a motion to accept the facility improvement Schedule and Cost Estimates as presented. Bob seconded. With no further discussion heard, the motion carried unanimously. Other Discussion: Tomas noted that he did not necessarily agree with the Board's conclusion at the last meeting that it was "needless" to spend $30,000 for restrooms at the WIA Building. Putting the restrooms inside may not be possible because there is not enough room without loosing valuable space. Not that it can't be done inside the building. Historic preservation in design and construction is important. Q J Motion: Bob motioned that the meeting be adjourned, Ramon seconded. With no further discussion heard, the motion passed unanimously and the meeting was adjourned at 11:00 a.m. Next Meeting: Date: March 18, 1998 Time: 10:00 a.m. to 12:00 p.m. Location: Branigan Memorial Library, Dresp Room If you need an accommodation to attend and participate in this Board meeting, please contact me at least 48 hours in advance at 541 -269ON or 541- 2691/TTY. N w v c m a) _ 756 U Im ELL O CL E Q 0 Q i d - ZS ZS 2ic:'� 25uSg g 2Ol'O S gN2h52�5�7�S2t�5oMP bfOiiI(3A i C OffVV Of V' N— fOfO O CO V W O N GO-J, Vf GO). 441, . . 9 . A to M. 69 Go H fA f9 N to GA N O Q N — Q C C g. Q c ° Q N a)M O 7M � 7 M ° CIA caNQ G aciN U acid ,N,ttU tri gyp gyp Eia O � �mm a EN O cm iA E d Y L 2 C r L m�F-yLL�LL WE m� Q ,f. o c LL o co tyo m m m F io co LL Q Q Q m m U U U U W W W 2 d o N S O F � � � � � O N GO O N fV Q f0 IA O h IA f0 N f'7 aD N CO O Of t(1 t'7 l�1 l`� fh N 1� In � O p� M M M N N 69 f9 f9 69 19 " M. V! W Vl 49 (a f9 V! Vi V) V), 40 "1 V► V! V! 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