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03-05-1998 COMMUNITY DEVELOPMENT ADVISORY COMMITTEE MINUTES CITY OFFICE CENTER MARCH 5, 1998 MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT Mr. Alfred Rucks-Chairman None Mr. Don Fahrenkrog Ms. Shirley Daniels-Vice Chair Ms. Mary W. Gallegos Mr. Gutierrez, Secretary Dr. C. Quentin Ford Ms. Sinclair Hunt Mr. Gabriel Paz VISITORS: Jardene Williams, Thelma McKinnis, Jasmin Hawkins I. CALL TO ORDER Mr. Rucks, Chairman, called the meeting to order at 6:02 p.m. A quorum was present allowing for conduct of official business. II. ROLL CALL Mr. Rucks asked the roll to be called to show for the record the members present. Ms. Hunt: here, Mr. Gutierrez: here, Mr. Rucks: here, Ms. Daniels: here, Mr. Ford: here and Mr. Paz: here. For the record there is one vacant open. III. APPROVAL OF AGENDA AND MINUTES Mr. Rucks asked that the agenda for tonights meeting be reviewed at this time. The agenda was approved as presented. Mr. Rucks requested Committee to be included in preparing agenda. Mr. Rucks asked that the minutes of February 10, 1998, be reviewed at this time. The minutes were approved as presented. IV. OLD BUSINESS None V. NEW BUSINESS a. Neighborhood and Public Input Review Advisory Committee requested staff to provide information for district meetings and public hearing. Ms. Daniels moved that staff provide written summary reports in packets for the Committee of neighborhood meetings and public hearing. Ms. Hunt seconded the motion. The Committee unanimously voted in favor of the motion. The motion carried. Discussion centered on the presentation of the input for the Neighborhood Meetings and the City Wide Public Hearing held on February 18, 19, 24, and March 3, 1998. Notes were read for District 1 through 5. District 6 concerns were infrastructure such a sewer lines/collector lines for streets in Mesa Development area before major street repairs; and also street flooding on Skylark, Genesis, Melody and Ellano. A holding pond was discussed for those areas. Ms. Daniels formally requested estimates on street paving in the Mesa Development area. The Committee requested staff to provide an entire design with development of phases for the Mesa Development project. All meeting reports are attached and included as part of the minutes. Ms. Hunt motioned for staff to provide the Committee with an update of current, past, and historical status of all CDBG projects including street and sidewalks recommended and approved by City Council as of 1993. Ms. Daniels seconded. A substitute motion was then made which reads as follows: Ms. Hunt motioned for Mr. Fahrenkrog to generate a report which shows the status of activities of all CDBG projects from 1995 on, including streets, sidewalks, and sewer projects budgeted, funded, and completed as of date printed. Ms. Daniels seconded motion. The vote for the record was: Ms. Hunt: aye, Mr. Gutierrez: aye, Mr. Rucks: aye; Ms. Daniels: aye, Dr. Ford: nay, and Mr. Paz: nay. The motion carried. The main priorities of the public hearing were housing, streets, and sidewalks; home rehab and after school programs. A memo from Councilor Frietze was included as part of the City Wide input as attached. The Committee requested that city engineering staff be available for streets and sidewalks, and home rehab projects at the applicants meeting of March 31 st. Ms. Hunt motioned that the Committee requests policy clarification as to any guidance City Council might have on this years CDBG funds. Ms. Daniels seconded the motion. The Committee unanimously voted in favor of the motion to request policy clarification as to any guidance City Council might have on this years CDBG funds. The motion carried. Mr. Fahrenkrog discussed four strategies for affordable housing and the transferring of the home rehabilitation program to the Housing Authority of the City of Las Cruces. VI. 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U) mmLLUUF- COa (AF- W2C.) 0JW ch- ,, •r Y Application #1 Applicant: Las Cruces Public Schools Project Title: School House Project Full Budget Request: $28, 697 .60 Alternate Request: $21, 036 .16 Project is for an activity of Public Service or New Housing. Application #2 Applicant: SNM Center for Independent Living Project Title: Home Access Remodeling Project Full Budget Request: $20, 000 Alternate Request: $20, 000 Project is for an activity of Single-unit residential Rehabilitation. Application #3 1Svj coo Applicant: Community Action �ency of SNM, Inc. Project Title: Weatherizat' n Assistance Program Full Budget Reques - $286,60 Alternate Request: 91, 067 Project is for an activity of Single-unit Residential Rehabilitation. Application #4 Applicant: The Arc of Las Cruces Life Center Project Title: Exercise/Sport Program Full Budget Request: $18, 600 Alternate Request: $18, 600 Project is for an activity of Public Service. Application #5 Applicant: Big Brothers/Big Sisters of Las Cruces, Inc. Project Title: Youth Services Full Budget Request: $35, 000 Alternate Request: $30, 000 Project is for an activity of Public Service. Application #6 Applicant: Casa Arriba, Inc. Project Title: Adult Congregate Respite Service Full Budget Request: $23 , 879 Alternate Request: $23, 879 Project is for an activity of Public Service. Application #7 Applicant: Housing 'Authority of the City of Las Cruces, NM Project Title: Truant Officer for Low-Income Neighborhood Residents Full Budget Request: $26, 449 Alternate Request: $26, 449 Project is for an activity of Public Service. Application #8 Applicant: Jardin de los Ninos and Mesilla Valley Community of Hope Project Title: Homeless day care facility, Part of Mesilla Valley Community of Hope Full Budget Request: $500, 000 Alternate Request: $350, 000 Project is for an activity of Public Facilities. Application #9 Applicant: Families and Youth, Inc. Project Title: Children's Safe House of LC Full Budget Request: $30, 000 Alternate Request: $30, 000 Project is for an activity of Public Service, youth service. Application #10 Applicant: Mesilla Valley Habitat for Humanity Project Title: Purchase of land for low-income housing Full Budget Request: $67, 500 Alternate Request: $56,500 Project is for an activity of Acquisition of Real Property. Application #11 Applicant: Court Youth Center Project Title: Building Porches Full Budget Request: $83,247 Alternate Request: $83,247 Project is for an activity of Public Service. Application #12 Applicant: Washington Elementary School Project Title: Safe After School Program Full Budget Request: $52, 216 Alternate Request: $52, 216 Project is for an activity of Public Service. Application #13 Applicant: Tierra del Sol Housing Corp. (a) Project Title: Four Hills Full Budget Request: $100, 000 Alternate Request: $75, 000 Project is for an activity of Housing, new construction. Application #14 Applicant: Tierra del Sol Housing Corp. (a) Project Title: Hadley Avenue Subdivision Full Budget Request: $250, 000 Alternate Request: $250, 000 Project is for an activity of Housing, new construction. Application #15 Applicant: NMSU Department of Black Programs Project Title: Project Step Up Full Budget Request: $51,383 Alternate Request: $41,106 Project is for an activity of Public Service, youth service. Application #16 Applicant: City of Las Cruces Senior Citizens Programs Project Title: East Side Community SENIOR PROGRAMS Full Budget Request: $19, 572 Alternate Request: $19,572 Project is for an activity of Public Service, senior services . Application #17 Applicant: City of Las Cruces Senior Citizens Programs Project Title: Senior Citizens Transportation Full Budget Request: $33,489 Alternate Request: $33,489 Project is for an activity of Public Service, transportation/handicapped/senior services . Affordable Housing Program Summary Public officials have long been aware that there is a correlation between home ownership and the quality of a community. Many studies have shown that communities where the ratio of home ownership is high experience lower crime rates, increased voter participation, greater volunteerism, improve student performance in school, and in general fewer social problems. Therefore it is good public policy for the city to promote home ownership.' In response to priorities expressed in the city's Consolidate Plan, the city is developing an Affordable Housing Program funded in part from entitlement funds. The entitlement funded program will provide a catalyst for private sector involvement and will be an integral part of the city's focus on the revitalization of distressed neighborhoods. The program has the following components: 1. Payment$aver Program ($150,000). The Payment$aver is a NM Mortgage Finance Authority program designed to assist first-time low and moderate income home buyers in the purchase of a home. The program promotes partnerships between Lenders and the City. Down payment and closing costs assistance will be made in the form of a second mortgage. It is a zero- percent interest rate loan, which will be due on sale, refinance, or transfer. This loan can be applied toward the minimum down payment required,closing costs to include prepaid items and to reduce the principal balance of the loan. Maximum Loan amount is 15% of sale price. Participants will be required to participate in Home ownership Counseling provided by the Housing Authority or other local entity. 2. The "San Antonio" model ($200,000). The city will designate a distressed neighborhood (see attached). In this area, the city will focus on approximately a one block area. The area will be improved one block at a time. Where vacant or land with abandoned buildings is available, the city will purchase land. Remaining homes in the selected area will be assessed on a case by case bases. The city will offer the service of existing city housing programs such as weatherization, rehabilitation or reconstruction. Families in the area would receive priority for service. Other city programs such as weatherization, rehabilitation and reconstruction are an important part of the affordable housing and distressed neighborhood strategy. The remaining vacant property would be improved as required for new home construction. Improvements may include clearing and re-plating lots. The 'Match 5, 1998 Icttcr From Mini-N8 Houein8 mcmbcr Jim Kadlcc-ck. land would then be made available for the construction of affordable housing. Builders may include private contractors and/or non-profit organizations such as Habitat for Humanity and Tierra del Sol. Builders constructing these homes would not pay the usual building permit fees. The city would expedite and reduce the regulations for construction. Completed homes will be sold to the general public. Eligible buyers may be assisted with the Payment$aver Program. Homes in this area, constructed by private contractors, may by "model" homes for other affordable homes in the community. 3. Neighborhood Revitalization Strategy ($80,000 Administration). Although (Ij improved home ownership will affect E the local community or neighborhood, a distressed neighborhood may also negatively impact home ownership. To attract ownership, the neighborhood must be a safe and environmentally pleasant place to live. Working with community groups, a neighborhood specialist helps empower local residents and address neighborhood needs. Addressing the expressed needs of the area, the specialist helps focus entitlement and other City resources to address problems such as crime, litter, code violations, gangs, parks and traffic. Through this process there is a focused effort to "clean up" and improve an area and create a desirable environment. The attached map indicates the proposed area to be designated as a distressed neighborhood. The area encompasses at least two distinct neighborhoods divided by Amador/Lohman. The area is consistent with HUD low/moderate income block groups and is wholly within the City's designated in-fill area. lob AV • c� 1 0 r� o �s 0 d 1 r I � r MESA GRA D D r� z � NE&M DXVE � pi 17 r JVW LANE r na Ny � m � ( ALBA aoAu Z j D r � r i �CO) I 1 I - s z Pp o 3 S v i �3vAV f 3s r Q Vi P' N N �x � J a � o o ® J._.. O� O O 6 99 o0 0l o a©o WEI �o o oa ao El M El g ' IOIM t CITY OF LAS CRUCES, NEW MEXICO MEMORANDUM Date: February 27, 1998 To: Don Fahrenkrog, Community Development Director From: Jesus Nava, City Manage a �• Subject: CDBG FUNDING PRIO ES Councillor Karen Stevens and Jose Frietze have asked that park improvements be a priority for CDBG funding in the upcoming fiscal year. The specific projects that are being contemplated include: • Renovation of Klein Park • Construction of a Playground at Benavides Recreation Center Please work with Rollie Wright and Joni Gutierrez to develop plans and cost estimates to present to the Council and the CDBG Advisory Committee. A memo from Rollie on the renovations of Kline Park is attached for your use. cc: Jim Ericson, Development Service Division Director Rollie Wright, Community Services & Facilities Division Director REC E1VED MAR � 21995 f CITY OF LAS CRUCES INTER-DEPARTMENTAL MEMORANDUM COMMUNITY SERVICES & FACILITIES TO: Jesus Nava, City Manager FROM: Rollie Wright, Division Director/541-2546 DATE: February 24, 1998 FILE NO. 97-220 SUBJECT: Proposed Park Improvements in Councillor Frietze's District The following list contains recommended renovations/improvements within the listed parks: Villa Encantada Park Approx. Cost • Add one security light in middle of park. $ 2,500 • Renovate automatic irrigation along with turf. 5,000 • Add two ADA picnic tables on concrete slabs with access 2,000 • Install security cage over back-flow valve. 500 • Add new ADA playground structure and increase sand 35,000 safety area on existing structures. • Add small (family size) picnic shelter v��A 8,000 • Install two barbeque grills. 500 • Add an ADA approved drinking fountain �oli,�jylpp 4,000 • Miscellaneous. i aCOrrt 2,500 Subtotal T� $ 60,000 Klein Park • With exception of the existing play structure and the fire $ 37,000 truck, replace all other play equipment with another play structure. If possible, replace with one that attaches to the existing structure. • Replace existing backstop with a smaller version (w/over-hang) 5,000 • Renovation of old irrigation system and turf. 17,000 • Add electrical outlets inside stage (high enough so they cannot 1,000 be reached by children). • Renovate, re-plaster and paint perimeter wall. 15,000 • Renovate mural in amphitheater 2,000 • Add ADA access to sage. 9,000 • Add two picnic tables on concrete slabs (at least one being 2,000 ADA accessible with walk). • Extend existing concrete slab in front of stage area to perimeter 8,000 wall and renovate (or cover) existing slab with new slab. • Add ADA approved drinking fountain. 3,000 • Miscellaneous 1,000 Subtotal- $100,000 Total $160,000 Your assistance is sincerely appreciated. Please call me if you have any questions. M ; y CITY OF LAS CRUCES INTER-DEPARTMENTAL MEMORANDUM TO: Don Fahrenkrog, Grants Compliance Officer FROM: Jim Ericson, Director of Development Services CbZ March 3, 1998 SUBJECT: CDBG Funding - FY 98/99 F#98-066JE.MMO Based on the discussion at Councillor Frietze's second neighborhood meeting (February 24, 1998), it is my understanding that the City Manager would like to seek CDBG funds for completion of sidewalks along Chestnut. Attached is a report done by Engineering staff which establishes the improvements needed to be completed to have sidewalk on both sides of the street along Chestnut from Mesquite to Solano. The total cost (based on my addition) is $77,196.00. However, based on recent direction by the City Manager, he has indicated that projects must include all costs associated with them in the initial budget. Therefore, based on an approximately 25% overhead for materials testing, inspections, and similar actions incorporated into a project such as this, I am suggesting that the total cost should be approximately $95,000. Pursuant to the comments made by the Manager at Councillor Frietze's neighborhood meeting, I would appreciate it if you could bring this project forward to the CDBG Priorities Committee for its consideration in the development of their funding recommendations to the Council for the up-coming allocation cycle. Your assistance is appreciated. If you have questions or require additional information, please advise. jm c: Jesus Nava, City Manager Robert Garza, Chief Engineer RECEIV Ep "tAR 0 3199$ i Y i 5 1225 Solano Action Item Unit Quantity Unit Cost Total Cost Remove Curb and Gutter LF 75 $3.00 $225.00 Remove Drivepad SF 300 $1.00 $300.00 Remove Sidewalk SF 88 $.90 $79.20 Construct Curb and Gutter LF 75 $10.00 $750.00 Construct Drivepad SF 300 $4.00 $1.200.00 Construct SideNvalk SF 88 $3.00 $264.00 Grand Total for 1225 Solano $2.818.20 RECEIV ED MAR 0 31998 I t � r- 760 Chestnut Action Item Unit Quantity Unit Cost Total Cost Remove Curb and Gutter LF 145 53.00 $43 .00 Remove Drivepad SF 420 S1.00 $420.00 Remove Sidewalk SF 220 S.90 $198.00 Construct Curb and Gutter LF 145 S10.00 $1.40.00 Construct Drivepad SF 420 54.00 $1.680.00 Construct Sidewalk SF 220 S3.00 $660.00 Grand Total for 760 Chestnut $4.843.00 I� i 750 Chestnut Action Item Unit Quantity Unit Cost Total Cost Remove Curb and Gutter LF 105 $3.00 $31 5.00 Remove Drivepad SF 420 $1.00 $420.00 Remove Sidewalk SF 160 $.90 $144.00 Construct Curb and Gutter LF 105 $10.00 S1.050.00 Construct Drivepad SF 420 $4.00 $1.680.00 Construct Sidewalk SF 160 $3.00 5480.00 Grand Total for 750 Chestnut $4,089.00 Z�Irl ZZ 720 Chestnut Action Item Unit Quantity Unit Cost Total Cost Remove Curb and Gutter LF 160 $3.00 $480.00 Remove Drivepad SF 480 $1.00 $480.00 Remove Sidewalk SF 160 $.90 $144.00 Construct Curb and Gutter LF 160 $10.00 $1.600.00 Construct Drivepad SF 480 $4.00 $1,920.00 Construct Sidewalk SF 160 $3.00 $480.00 Grand Total for 720 Chestnut $5,104.00 4 1 - -bald POW-- 718 Chestnut Action Item Unit Quantity Unit Cost Total Cost Remove Curb and Gutter LF 40 $3.00 $120.00 Remove Drivepad SF 160 $1.00 S160.00 Remove Sidewalk SF 20 $.90 S18.00 Construct Curb and Gutter LF 40 $10.00 5400.00 Construct Drivepad SF 160 $4.00 S640.00 Construct Sidewalk SF 20 $3.00 5480.00 Grand Total for 718 Chestnut S1.818.00 �s 708 Chestnut Action Item Unit Quantity Unit Cost Total Cost Remove Curb and Gutter LF 40 53.00 $1210.00 Remove Sidewalk SF 310 S.90 $279.00 Construct Curb and Gutter LF 40 S10.00 $400.00 Construct Side%,,-alk SF 360 S3.00 $1.080.00 Remove Chain Link Fence LF (8') 40 S.90 $36.00 Replace Chain Link Fence LF(8') 40 58.00 $320.00 Acquire Right of Way SF 40 S 1.00 $40.00 Grand Total for 708 Chestnut $?.?75.00 t . •r s f J t f 640 Chestnut Action Item Unit Quantity Unit Cost Total Cost Remove Curb and Gutter LF 40 $3.00 $120.00 Remove Side,,valk SF 90 $.90 $81.00 Relocate Electric Pole EA. 1 EPE EPE Construct Curb and Gutter LF 40 $10.00 $400.00 Construct Sidewalk SF 570 $3.00 $1.710.00 Acquire Right of Way SF 300 $1.00 5300.00 Remove Chain-link Fence LF 1 210 S.90 5108.00 Replace Chain-link Fence LF S5.00 5600.00 Relocate Mail Box S100.00 S100.00 Relocate %eater deter FA 1 5300.00 S300.00 (;rand Votal tOr 640 Chestnut 53.711 00 - 630 Chestnut Action Item Unit Quantity Unit Cost Total Cost Remove Curb and Gutter LF 38 53.00 $114.00 Relocate Electric Pole EA. 1 EPE EPE Construct Curb and Gutter LF 38 510.00 $380.00 Construct Sidev,-alk SF 300 S3.00 $900.00 Construct Drivepad SF 144 $4.00 $576.00 Acquire Right of Way SF 300 S1.00 $300.00 Remove Chain-link Fence LF 20 S.90 $18.00 Replace Chain-link Fence LF 20 S5.00 $100.00 Relocate Nlail Box EA 1 S100.00 S100.00 Relocate Water Meter EA 1 5300.00 $300.00 Relocate Telephone Pedestal EA 1 US West US `Fest Grand Total for 630 Chestnut S2.788.00 618 Chestnut Action Item Unit Quantity Unit Cost Total Cost Remove Curb and Gutter LF 75 $3.00 $225.00 Remove Sidewalk SF 148 $0.90 133.20 Relocate Electric Pole Guy EA 1 EPE EPE Construct Curb and Gutter LF 40 $10.00 $400.00 Construct Sidewalk SF 148 $3.00 $444.00 Construct Driyepad SF 140 $4.00 $560.00 Acquire Rivht of Way SF 74 51.00 $74.00 Remove Rock Wall (-1') LF 37 S4.00 $148.00 Replace Rock Wall (4') LF 37 S21.00 S777.00 Relocate Gas Teter EA 1 5475.00 S475.00 i Relocate %eater Meter EA 1 5300.00 S300.00 Grand Total for 618 Chestr.ut S3.536.20 w - i i 1136 Tornillo Action Item Unit, Quantity Unit Cost Total Cost Remove Curb and Gutter LF 40 $3.00 $120.00 Remove Sidewalk SF 120 $0.90 $108.00 Relocate Street Light EA 1 $585.00 $585.00' Construct Curb and Gutter LF 40 $10.00 $400.00 Construct Sidewalk SF 460 $3.00 $1.380.00 Construct Drivepad SF 140 $4.00 $560.00 Acquire Right of Way SF 340 $1.00 $340.00 Remove CMU Wall LF 85 $3.00 $255.00 Replace CMU Wall LF 85 $24.00 $2.040.00 Remove Small Tree EA 3 $50.00 $150.00 Replace Small Tree EA 3 $150.00 5450.00 Relocate Oleander Bush EA 1 5200.00 5200.00 Grand Total for 1136 Tornillo 56.588.00 Y t 1178 Mesquite Action Item Unit Quantity'' Unit Cost Total Cost Remove Curb and Gutter LF 82 $3.00 $246.00 Remove Sidewalk SF 439 $0.90 $395.10 Remove Drivepad SF 840 $1.00 $840.00 Construct Curb and Gutter LF 82 $10.00 $820.00 Construct Sidewalk SF 532 $3.00 $1,596.00 Construct Drivepad SF 840 $4.00 $3,360.00 Acquire Right of Way SF 226 $1.00 5226.00 Remove CMU Header Curb LF 60 $1.00 560.00 Replace CML Header Curb LF 60 55.00 5300.00 Remove Chain-link Fence LF 93 50.90 583.70 Replace Chain-link Fence LF 93 55.00 5465.00 Grand Total for 1 178 %lesquit. 58.391.80 1178 Mesquite (Rectory) Action Item Unit Quantity Unit Cost Total Cost Remove Curb and Gutter LF 70 $3.00 $210.00 Remove Sidewalk SF 120 $0.90 $108.00 Remove Drivepad SF 900 $1.00 $900.00 Construct Curb and Gutter LF 70 $10.00 $700.00' Construct Sidewalk SF 120 $3.00 $360.00 Construct Drivepad SF 900 $4.00 $3.600.00 Grand Total for 1178 Mesquite $5.878.00 is JI� Y.. E gm 1208 Mesquite Action Item Unit Quantity ' UniY.Cost Tofai Cost Remove Curb and Gutter LF 78 $3.00 $234.00 Remove Sidewalk SF 160 $0.90 $144.00 Remove Drivepad SF 140 $1.00 $140.00 Construct Curb and Gutter LF 78 $10.00 $780.00 Construct Sidewalk SF 160 $3.00 $480.00 Construct Drivepad SF 140 $4.00 $560.00 Grand Total for 1208 Mesquite 52,338.00 z 541 Chestnut Action Item unit Quantity Unit Cost Total Cost Remove Curb and Gutter LF 70 $3.00 $210.00 Remove Sidewalk SF 160 $0.90 $144.00 Remove Drivepad SF 750 $1.00 $750.00 Construct Curb and Gutter LF 70 $10.00 $700.00 Construct Sidewalk SF 160 $3.00 $480.00 Construct Drivepad SF 750 $4.00 $3.000.00 Acquire Right of Way SF 120 $1.00 $120.00 Relocate Electric Pole EA 1 EPE EPE Relocate Telephone Pedestal EA 1 US West US West Relocate Water deter EA 1 $300.00 $300.00 Remove Hedge EA 2 $75.00 $150.00 Replace Hedae EA 2 $150.00 5300.00 Remove Rock Wall LF 40 54.00 S160.00 Replace Rock Wall LF 40 531.00 5840.00 Grand Total for 1 178 Mesquite $7.154.00 t 755 Chestnut on, Item 3Un�tfu$nh Tol 4 Unit Cost taCost �... . - Remove Curb and Gutter LF 245 $3.00 $735.00 Remove Sidewalk SF 1260 $0.90 $1,134.00 Remove Drivepad SF 450 $1.00 $450.00 Construct Curb and Gutter LF 245 $10.00 $2,450.00 Construct Sidewalk SF 1260 $3.00 $3,780.00 Construct Drivepad SF 450 $4.00 $1,800.00 Remove Asphalt SF 1500 $0.75 $1,125.00 Construct Asphalt SF 1500 $1.50 $2,250.00 Relocate Water Meter EA 2 $300.00 $600.00 Grand Total for 755 Chestnut $14,324.00 _ITr ADMINI37PH-IN ID 541-20„ MAR 04 '98 10 :56 No .007 P . 01 h. OF LAS CRUCtAC119 INTER-DEPARTMENT/\[- MEMORANDUM TO TF_SUS NAVA. CITY MANA 0— FROM y SUBJECT jOSE V FILE NO. CDBG PUBLIC HEARING 0 AIS/9$ I will be unable to aitend the Public Hearing this evening and I would like ' to reiterate the requests from District 1 for CDBG funding for the nett cycle, 1. Completion of sidewalks on Chestnut between Mesquite and Solano. 2. Improvements to Klein Park (estimated cost $100,000). 3. Improvements to Villa Encantada (estimated cost $60,000). 4. Mesquite Street Reconstruction from Lab, Cruces Avenue to Lohman Avenue (estimated cost $225,000). I would appreciate your bringing these items to the attention of the Priorities Committee this evening. Thank you in advance for your assistance. mm ge- 400W RECEIVED MAR 0 CITY OF LAS CRUC S INTER-DEPARTMENTAL MEMORANDUM TO: Community Development Advisory Committee FROM: Don Fahrenkrog, Grants Compliance Officer 528-P<6 SUBJECT: Funding and proposals IL 1998-03-20 DATE Mar 20, 1998 Included with this committee packet are copies of proposals submitted to our office. In all, seventeen proposals were submitted this year and all of them were submitted prior to the deadline. The new format for public service proposals appears to be working well. The proposals appear easier to read and more to the point. The comments heard from applicants indicate that they too appreciate the new format. Along with the proposal, I have included evaluation forms and other supporting information about past performance of the organizations submitting proposals. In addition to the proposal submitted there are copies of requests from Council members or administrative staff. Council has also provided the committee with information about priorities and concerns and I have asked to share these with you. Of the proposals submitted, I have comments on two of them. The School House Project has been submitted as an activity of new housing. Last year when the project was originally submitted, it was submitted as a public service proposal and not recommended for funding by the committee. The proposal was funded at Council recommendation and in order to avoid the public service funding cap it was considered as an activity of new housing. The difference in the two classifications is "who benefits". As a public service activity it is the students who benefit from the program. As a housing activity, it is the eventual owner of the home. Last years proposal was funded in the amount of $12,812 with an assumption that the home owner would be the benefit of these funds through a reduction in housing cost. In fact, the expenditure of $12,812 does not benefit the homeowner. The cost of the habitat house built by the school is the same as other habitat homes. The new proposal requests an amount of $21,036 through $28,698. It is clear that the potential homeowner will not benefit in a manner reflective of this amount. The real beneficiaries are the students. This proposal should be considered and evaluated as a public service proposal. Tierra del Sol's Hadley Avenue Subdivision is something of a puzzle. This subdivision is a proposal that we have already funded. This year, we finalized an agreement with Tierra del Sol (TDS) for the use of 1995-97 CHDO funds in the amount of $183,450. Although the City agreement did not restrict the use of these funds, it was the Hadley Avenue Subdivision proposal that TDS submitted in support of the $183,450 request. They have also requested that the funds be released for this specific project. This would lead me to believe that the Hadley Avenue Subdivision has already been funded by the City. In order to help with the evaluation of proposals, I have included, where applicable, supportive information about status and past performance. When available, I have included a copy of form D from past proposals. This form indicates proposed level of performance and can be compared with the Sub-Recipient Monthly Report of Services Provide. This allows you to evaluate if the organization is providing services as proposed. When available a spread sheet indicating the project budget and expenditure levels has also been included. In some instances reports may not be applicable or the organization may be neglecting to submit reports. Summary information about past block grant allocations and current status reports from the "IDIS" system is also included. At our last meeting, I shared with the committee my intentions to include a strategy for affordable housing in this years Action Plan. Since then, I have also been requested to share with the committee funding guidance provided by City Council. At the March 16 meeting, City Council discussed how they thought this years entitlement funds should be used. My interpretation of Council guidance is as follows: excerpt • Fifteen percent of this years CDBG funds ($179,100) should be used for public service or nonprofit providers. The rest of the funds should be used, if needed for; • City Affordable Housing initiative; and • Infrastructure (i.e., streets, sidewalks, lights) and improvements to city parks/or recreation facilities in distressed neighborhoods. There should be an emphasis on neighborhood programs. Consistent with the guidance and administrative direction, I am developing an Affordable Housing Program to be included in this years Plan. In general, the program is similar to a successful San Antonio program. The Affordable Housing program is a component of a more comprehensive distressed neighborhood strategy. The housing program would target or focus on one small area at a time in a distressed neighborhood. In that area, homes would be prioritized for rehabilitation, reconstruction or weatherization under existing city rehabilitation programs. New affordable single family homes would be constructed on vacant land. Interest free second mortgages would be available to help make the homes more affordable. I would anticipate that the first year of the program would be a startup or pilot year. Required funding may include: • $150,000 for second mortgage program • $200,000 for land acquisition and preparation • $70,000 for additional administrative funded staff positions. Also reflected in this years Plan update will be a strategy for the focus of our efforts within distressed neighborhoods. The implementation of a City Affordable Housing program raises the issue of dealing with other organizations seeking funding for Housing. Organizations such as Habitat play an important and valuable role but where possible, their funded efforts should be in concert with the City's strategy and not a duplication of City efforts. The City's affordable housing program will acquire land for new housing. When purchased, this land will be available to other housing organizations thus reducing their need for land acquisition. xc Jim Ericson MAR- 19-98 02 :07 PM ALFRED J. RUCKS 503 522 3901 P. 02 TCJ : CDBG AE31\/ 1SaF=4Y CaMM I-1-TEE MEMBERS FFROM : CHAIR MAN �q ��pa S U BJ EST': COUNCIL GUIDANCE My understanding of Council guidance as presented by the Mayor when I visited with him is that there appears to be Council support for use of this years CDBG funds in the following areas: A. Fifteen percent (maximum allowable) of this years CDBG funds should be set aside for Public Services. B. Infrastructure projects, such as Recreational Facilities, Parks, Sidewalks, and Streets. C. Affordable Housing. D. Neighborhood after school program expansion. :� AEGEp1E � ADMUOSTRATM ACTION FORM , bMZMG: 3-16-98 DATE: 3-17-98 The Fawma8 L tlis D "do Gko bobs Ci48Lavipr ad slaffby so Gia►CMW L The Sidft Any AWO IMM 2"69 D1eudMa a T� �Mi!a�:The As"A,!*i� Be 1 byl" OWMIL AGENDA ITEM RZSPONSIBLE STAFF&CObIIdum, z. city couxil L) Coinaor Commaoots. CommUor Fneft @*ad the wacil to provide direction to*. CABG paws c:ommit"L=WIWHe 15%W wm-FoSt wd tW remdnft to Rible b=sin&distramd • and per. Mgm Ruben Smilh rdded :jj� Couau coocuure& t CITY OF LAS CRUCES INTER-DEPARTMENTAL MEMORANDUM TO: Don Fahrenkrog, Grants Compliance Officer FROM: Jim Ericson, Director of Development Services March 23, 1998 SUBJECT: CDBG Funding For Sidewalks F#98-107JE.MMO The City Manager directed that the sidewalks along Campo and Wyatt, from El Paseo to Amador, also be considered as a part of a possible CDBG-funded sidewalk project. For your information, I have attached background information I have available on this project. Your assistance in bringing this to the attention of the CDBG Priorities Committee would be appreciated. If you have questions or require additional information, please advise. jm Attachment: As noted RECEIVED MAR 2 3 1998 1 i • L CDOO O 0 0 0 O qt C) O EA 00 � I- N 6F} 69. Y * LL 3 �J M O O C C) O O y. � O 6F} M LL 000 000 V JG:v M69 0 C N LLM a' _ LL. CO V LC) O 0 r r O 69 LO L i_ J 3IMOO O O 69 0 03 RECF1VED MAR 2 3 1998 � w U d °� cy- c._o COMMUNITY DEVELOPMENT ADVISORY COMMITTEE NOTICE OF PUBLIC MEETING NOTICE IS HEREBY GIVEN: THAT the Community Development Advisory Committee will hold a public meeting Thursday, March 5, 1998, at 6 : 00 pm, in the City Office Center, Room #248, at 575 S. Alameda, Las Cruces, New Mexico. For more information, call 528-3105 . The City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend public meetings . Please notify the City at least 24 hours before the meeting. Telephone 526-0000 or TDD 526-1222 . The following is the proposed agenda for this meeting: MEETING AGENDA I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF AGENDA AND MINUTES February 10, 1998 IV. OLD BUSINESS None V. NEW BUSINESS a. Neighborhood and Public Input Review VI. ADJOURNMENT AN EQUAL OPPORTUNITY EMPLOYER F DRAWER CLC LAS CRUCES. NEW MEXICO 88004 PHONE 505'526-M1 00