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01-15-1998G J COMMUNITY DEVELOPMENT ADVISORY COMMITTEE MINUTES CITY OFFICE CENTER JANUARY 15, 1998 MEMBERS PRESENT Mr. Alfred Rucks Dr. C. Quentin Ford Mr. Gabriel Paz Mr. Ralph J. Gutierrez MEMBERS ABSENT Ms. Sinclair Hunt Ms. Shirley Daniels VISITORS: Mr. Russ Winn, and Mr. Glen Springstead I. CALL TO ORDER STAFF PRESENT Mr. Jim Ericson Mr. Don Fahrenkrog Ms. Mary W. Gallegos (Transcriber) Mr. Rucks, Chairman, called the meeting to order at 12:05 p.m. A quorum was present allowing for conduct of official business. Mr. Rucks, asked the roll to be called to show for the record the members present. Mr. Ford: here, Mr. Rucks: here, Mr. Gutierrez: here, and Mr. Paz: here. A warm welcome was then extended to our new Member, Mr. Gutierrez. For the Record Ms. Hunt and Ms. Daniels were absent. At present there is one position vacant. H. APPROVAL OF MINUTES Mr. Rucks asked that the minutes of November 14, 1997, be reviewed at this time. The minutes were distributed, reviewed, and approved as presented. III. ELECTION OF OFFICERS Mr. Rucks opened the nominations for Office Chair, Vice- Chair, and Secretary for the new year. Mr. Ford motioned to keep Mr. Rucks as Chairman and Ms. Daniels as Vice - Chair, same as last year. Mr. Gutierrez seconded the motion. The vote for the record was: Mr. Ford: aye; Mr. Gutierrez: aye; Mr. Paz: aye; and Mr. Rucks: aye. The motion carried. The election continued as Mr. Ford nominated Mr. Gutierrez as Secretary. Mr. Paz seconded the motion. The vote for the record was: Mr. Ford: aye; Mr. Gutierrez: aye; Mr. Paz: aye; and Mr. Rucks: aye. The motion carried IV. OLD BUSINESS a. Survey Status and Priorities P1 Mr. Fahrenkrog gave a brief summary on the survey analysis. He stated that this survey was started by Community Development last year to assist the Advisory Committee in developing priorities for the Consolidated Plan and to provide guidance for the expenditure of CDBG funds. He stated that the survey was implemented in a random fashion and reviewed by Committee before being sent out in blocks of 1000 and now was currently in the stage of analysis. Mr. Winn was then introduced to give a summary on the status of the survey. He stated that 15 % of the surveys were received and the data was ready for review, however, he needed a desired format of information from the Committee and suggested a combination of categories such as income levels or ethnicity for comparison, or perhaps census tract and block number. The Committee's decision was to review the neighborhood needs and. then look at the City as a whole. Discussion then centered on streets and sidewalks. Mr Fahrenkrog gave a brief update on the release of funds and stated that funds would be released in February. V. NEW BUSINESS a. Meeting Times and Places A short discussion followed regarding the meeting times and places. It was the Committee's consensus to take last year's calendar dates and work it as a proposed calendar. Blocked dates were given to Staff to work around them. b. Review of Subrecipient Application Booklet Discussion centered on the review of the Subrecipient Application Booklet. Mr. Fahrenkrog stated that to make this process shorter, it would be taken to City Council early in February for changes and improvements. This would result in handling different categories of Proposals differently. The proposals would be shorter and simplier. Mr. Rucks suggested changes be reviewed by Committee before given to City Council for consideration. On an other issue, Committee requested Staff to check on the status of term for Committee members. C. Miscellaneous Report on current allocations. Mr. Fahrenkrog announced the receipt of the formal 2 L J notification from HUD on actual Community Development Block Grant (CDBG) dollar amounts proposed for use by the City of Las Cruces . In agreement with the Federal budget, the City of Las Cruces was awarded $1,194,000 for (CDBG) and $434,000 for the HOME Program for the Fiscal Year 1998. For the record, Mr. Rucks stated that he sat in the Committee to search for a new Director for Community Development. The Selection Committee completed its process but no Director has been selected. It was then pointed out that there is money in the budget for a Director. The Committee stated there was a concern for the operation of the Community Development Department and wanted to know what plans were there for the future. Another issue brought up was the coordination and completion of projects. Committee requested staff to provide documentation to show approved projects ongoing for the past four years and to show that the CDBG funds are being spent in the right place.. Mr. Fahrenkrog stated that the Grants Performance Report showed the financial summary status of every active project in the book and the Report was available for review at the CD office and would be provided to Committee at the next meeting. Committee was then invited to come by the office to see the new IDIS System which allows staff to do drawdowns of CDBG funds electronically. VI. ADJOURNMENT The Community Development Advisory KII i_4 3 Meeting was adjourned at 1:40 p.m. ,Secretary