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01-08-2003Draft DRAFT I LAS CRUCES METROPOLITAN PLANNING ORGANIZATION 2 POLICY COMMITTEE (PC) MEETING 3 Wednesday, January 8, 2003 4 Las Cruces City Council Chambers 5 6 7 Following are verbatim minutes from the Policy Committee (PC) meeting held on Wednesday, 8 January 8, 2003, at 5:00 p.m. in the Las Cruces City Council Chambers, 200 N. Church Street, Las 9 Cruces,New Mexico. 10 11 Members Present: Commissioner Paul Curry (Vice-Chair, Dona Ana County) 12 Commissioner D. Kent Evans (Dona Ana County) 13 Councillor Steven Trowbridge (City of Las Cruces) 14 Councillor Dolores Archuleta(City of Las Cruces) 15 Trustee Nora Barraza(Town of Mesilla) 16 17 Members Absent: Mayor Michael Cadena(Chair, Town of Mesilla) 18 Commissioner Carlos Garza(Dona Ana County) 19 Trustee Carlos Castaneda(Town of Mesilla) 20 Councillor Ken Miyagishima(City of Las Cruces) 21 22 Staff Present: David Carpenter(Las Cruces MPO) 23 Lisa Fuselier(Las Cruces MPO) 24 Andy Hume (Las Cruces MPO) 25 Denise Weston(Las Cruces MPO) 26 27 Others Present: Wayne Preskar(NMSHTD) 28 Martin Noriega(Dona Ana County) 29 Robert Armijo (Dona Ana County) 30 31 32 I. CALL TO ORDER 33 34 Curry: For the record, this is the 8`h of January. This is the Las Cruces Metropolitan Planning 35 Organization. The time is 5:11 p.m. I'd like to call this meeting to order. Trustee Barraza, 36 Councillor Archuleta, Commissioner Evans, . . . 37 38 Evans: Here. 39 40 Curry: . . . Councillor Trowbridge, . . . 41 42 Trowbridge: Here. 43 1 I Curry: And Commissioner Curry is here. Everybody else is absent. It makes a quorum. 2 3 III. REVIEW AND APPROVAL OF MINUTES - November 13, 2002 4 5 Curry: So the first item on our agenda is the review and approval of the minutes of November 13, 6 2002. 7 8 Carpenter:Mr.Chairman,we ask that you postpone these because we don't have them in your packet 9 due to a serious workload of minutes. We will have them for you at the March meeting. And we 10 were so far behind we didn't even include them. So we would ask that you just postpone them. 11 12 Curry: Alright. I think that the first, second . . . really the first thing was election of officers, I'm 13 sorry. If I could read, I would know that. 14 15 II. ELECTION OF OFFICERS 16 17 Curry: There's election of officers. Chair will entertain a motion regarding election of officers for 18 the position of chairman. 19 20 Trowbridge:Mr. Chairman,I would like to at this time,with all due respect,I'd like to nominate our 21 Acting Chair tonight, Curry, to continue as the Chairman for this body. 22 23 Archuleta: I second it. 24 25 Curry: Thank you. That's been moved and seconded. Are there any other nominations for 26 chairman? Seeing none. The nominations are closed. Call the roll; Trustee Barraza? 27 28 Barraza: Aye. 29 30 Curry: Councillor Archuleta? 31 32 Archuleta: Aye. 33 34 Curry: Commissioner Evans? 35 36 Evans: Aye. 37 38 Curry: Councillor Trowbridge? 39 40 Trowbridge: Yes. 41 42 Curry: And the Chair votes aye,4-0. Thank you very much. The Chair will entertain a motion for 43 the vice-chair position. 2 I Trowbridge:Chairman I would like to maintain a tradition that I've observed while I've been on this 2 body for the last three years, and that is, we hope to as we share with three different legal 3 jurisdictions,three different entities, we'd like to rotate the positions. And so I'm grateful for Mr. 4 Cadena's chairmanship. I'd like to see the vice-chair go to somebody from the City of Las Cruces. 5 And I don't know of anyone more capable than Councillor Archuleta. I would like to nominate her 6 for vice-chair. 7 8 Barraza: Second. 9 10 Curry: Its been moved and seconded for Councillor Archuleta. Are there any other nominations? 11 Seeing none, nomination has been closed. We'll call a vote. Councillor Trowbridge? 12 13 Trowbridge: Yes, thank you. 14 15 Curry: Trustee Barraza? 16 17 Barraza: Aye. 18 19 Curry: Commissioner Evans? 20 21 Evans: Aye. 22 23 Curry: Councillor Archuleta? 24 25 Archuleta: Yes. 26 27 Curry: And the chair votes aye. So by affirmation, congratulations, you are now the Vice-Chair 28 Councillor Archuleta. 29 30 IV. NEW BUSINESS 31 32 A. Resolution 03-001:A Resolution Certifying Compliance with the Open Meetings Act 33 for the 2003 Calendar Year by the Las Cruces Metropolitan Planning Organization. 34 35 Curry: And new business, we will entertain Resolution number 03-001, the resolution certifying 36 compliance to the open meetings act for the 2003 calendar year by the Las Cruces MPO. And would 37 you give us a presentation on that David. ..... oh and before we do that,I would like to recognize our 38 new MPO staff, Ms. Denise Weston. We'd like to recognize that she is on with us. We'd like to 39 welcome you to our MPO and we look forward to working with you next year. Thank you. Dave, 40 please go. 41 42 Carpenter: Mr. Chairman, as required by the MPO Policy bylaws and by the New Mexico Open 43 Meetings Act, we're required as a body to adopt a 2003 calendar year compliance to the open 3 I meetings act. This is pretty much standard form. We're the Policy Committee. Nothing has 2 changed from the open meetings act,the certification,from last year. It is standard. There is nothing 3 special or unique about it. It's rather straight forward and it covers all three of the committees for 4 the MPO, the Policy Committee, the TAC, and the BFAC. 5 6 Archuleta: Mr. Chairman. 7 8 Curry: Yes. 9 10 Archuleta: Motion (inaudible). 11 12 Barraza: Second. 13 14 Carpenter: We do have one item we would like to correct it to reflect the new chair and vice-chair 15 for . . . 16 17 Curry:Alright its been moved and seconded and with the corrections of the new chair and vice-chair. 18 Is there any discussion on this? You all see the schedule for the meeting every other month,January 19 and March,May,July,September and November. Any other discussion? With that. . . and its been 20 moved and seconded so we'll call the roll. Councillor Archuleta? 21 22 Archuleta: Yes. 23 24 Curry: Trustee Barraza? 25 26 Barraza: Aye. 27 28 Curry: Commissioner Evans? 29 30 Evans: Aye. 31 32 Curry: Councillor Trowbridge? 33 34 Trowbridge: Yes. 35 36 Curry: Chair votes Aye. Adopted by acclamation. 37 38 B. Resolution 03-002: A Resolution Adopting the Las Cruces Metropolitan Planning 39 Organization's Schedule of Meetings for the 2003 Calendar Year. 40 41 Curry:The next item on our agenda. Resolution 03-002,resolution adopting the Las Cruces MPO's 42 schedule of meetings,the calendar that we just talked about. We would entertain a motion on that 43 resolution. 4 1 Barraza: Mr. Chairman, I motion to accept(inaudible) 03-002. 2 3 Curry:There we go,002. Its been moved and seconded. Any discussion? Does that look like those 4 dates work for everybody? With that in mind, we'll call the roll. Councillor Trowbridge? 5 6 Trowbridge: Yes. 7 8 Curry: Commissioner Evans? 9 10 Evans: Yes. 11 12 Curry: Councillor Archuleta? 13 14 Archuleta: Yes. 15 16 Curry: Trustee Barraza? 17 18 Barraza: Aye. 19 20 Curry: Chair votes aye. That is passed. 21 22 V. STATUS REPORTS/OTHER DISCUSSION 23 24 A. Status of U.S. Highway 70 project. 25 26 Curry: We have a gentleman with us from the U.S. Highway 70 project. Would you like to come 27 up and give us a report. 28 29 Preskar: Chairman,members of the board, directors,my name is Wayne Preskar,I'm with the State 30 Highway and Transportation Department. Four years ago I first appeared before the board here and 31 I had high hopes at that time that this meeting would be my last but it looks like we're going to have 32 a couple more. Right now the Phase 3,which extends of course from about Venus Street to Porter 33 Road, there really pass Mesa Grande. There's one bridge left to complete Phase 3 and that's the 34 Roadrunner bridge. The remainder of the deck was poured today actually and so the bridge itself is 35 about 85 to 90%complete. Overall on Phase 3,the remaining work really is paving of the mainline, 36 signing and stripping, a few minor utilities and storm drainage around the interchanges. The 37 majority of the earthwork has been completed and their preparing the sub-grade and placing base 38 cores. 39 40 Phase 4, which extends from Porter Road out to NASA, on that phase the sets of bridges at Porter, 41 Holman,Dunn and Weisner are complete. The set of bridges at Brahman bridge,they're about 60% 42 complete. The beams have been set and they're forming the deck. They probably should pour the 43 deck of the first one in the couple of weeks. And at NASA road, which is the last interchange,the 5 I eastbound bridge sub-structure has been completed. The last detour to traffic,which hopefully will 2 make people happy. They don't have to move .... will they'll be moving back on the mainline here 3 one of these days. But that last detour, which is the westbound frontage road and ramps at NASA 4 Road was paved today. So as soon as they can get signing up and get it stripped, they'll relocate 5 traffic and start work on the westbound bridge at NASA Road. 6 7 Again,Phase 3,there's still some earthwork to do,especially at NASA,and then paving. The latest 8 schedule that a contractor indicates that the project should be substantially complete in April. We'll 9 probably be doing(inaudible) after that and clean-up. One of the problems we've kind of run into 10 is we've had considerable problem producing asphalt material that will stay within specs and that's 11 kind of held up some of the paving on the mainline. And one of the reasons that traffic hasn't been 12 moved over the bridges. We think the contractor has a solution and between the contractor and the 13 State we've come up with a solution to that problem and hopefully we'll get some traffic across the 14 interchange here in the next month. I guess with that I'd be glad to try to answer any questions. 15 16 Budget-wise, construction costs is still on budget. We're really kind of going over the budget on 17 construction management because of the length of the project, the time-wise. But it's about $83 18 million dollars total. That's for right-of-way acquisition, construction and engineering and that's 19 been pretty consistent throughout so we've managed to stay in budget anyhow,even though we're 20 not on time. 21 22 Curry: Yes. 23 24 Evans: The only question that I've . . . the East Mesa is my district and it's a wonderful project. I 25 think you did a wonderful job and it's kind of interesting. The biggest things that I've had from my 26 constituents is the businesses, you know they've been affected. I don't know is, and I know that's 27 a question that's probably unanswerable, but what has been done? I know I've called a couple of 28 time and I don't know I haven't heard too much lately so. But I know it makes it real hard to get into 29 some of the .... Frank's Lumber and some of those . . . 30 31 Preskar: Right. 32 33 Evans: . . . they're really. . . 34 35 Preskar: What we've tried to do is do a better job of signing so that people can find ... One of the 36 problems we had out there,we started changing things and then it hadn't been changed for so long 37 that it is difficult to find your way to some of the businesses and what we've tried to do was do a 38 better job in the signing. I think we've done a little better job. The area right there by Frank's and 39 across the street, there's a car dealership, and there was a lot of work going on there that really 40 probably it pinched them more than anybody else because it kind of hid them. We had a detour in 41 there and they were moving dirt, stock pilling so they could put it on the road. 42 43 6 1 Evans: The bottom line is I know your doing the best you can and I know it's almost impossible. 2 The problem is it can't be solved really to get the job done. But on the other hand, you know I just 3 want to be sure that they're doing everything they can, PR wise, to try to help those guys out 4 (inaudible). 5 6 Preskar: I think it's a lesson learned. If I ever was involved in one of these again, or whoever is the 7 next time,a large project like this I think you could structure something to set up some,I don't want 8 to say advertising but an outreach to businesses as part of the project where you could do some flyers 9 and things like that in the context of 80 million dollars. It's not very much money, and yet would 10 help, and looking back on it I think maybe we should have done a little more effort that way and try 11 to set something up that way. But I will say the people out there have been very kind to us. I mean 12 we get complaints, but we've also gotten an awful lot of nice compliments and we get very few 13 complaints. I mean considering the grief they've had to go through in the last couple of years. 14 15 Evans: I know its hurt their pocketbook and it really has. 16 17 Preskar: Oh I'm sure it has. 18 19 Evans: It's going to be great when it's all done. 20 21 Preskar: I assume, I hope. 22 23 Evans: That's all I have. 24 25 Preskar: Okay. 26 27 Curry: Any other questions for Mr. Preskar? 28 29 Preskar: Thank you. It's always a pleasure . . . 30 31 Curry: Thank you. 32 33 Preskar: . . to be here. 34 35 Curry: We've enjoyed having you up here. I would like to .... before we have public comments I'd 36 like to read a letter that Chairman Cadena wrote to us,the MPO members, dated January 8, 2003: 37 38 1 would like to thank all committee members for allowing me to be your chairman 39 for the year 2002. I'm especially impressed that everyone was able to get along and 40 work together for the benefit of Mesilla, Las Cruces and Dona Ana County. A 41 special thanks to staff, David, Lisa and Diana for all your hard work and dedication 42 throughout the year. With my job at GISD,many of our staff meetings go past 5:00 43 p.m., causing me to miss a couple of MPO meetings. I apologize for any 7 1 inconvenience this may have caused. I encourage you to select a new chairman for 2 2003,however,I will continue as a member of this important committee that serves 3 the constituents. 4 5 I'd like to make the comment that Chairman Cadena did do an excellent job of running these 6 meetings and we appreciate his service. 7 8 VI. PUBLIC COMMENTS 9 10 Curry: Are there any comments from the general public. Dona Ana County Engineering 11 Department? Okay any comments by the members of the MPO? 12 13 VII. ADJOURNMENT 14 15 Evans: I move we adjourn. 16 17 Archuleta: Second. 18 19 Curry: Moved and seconded, we are adjourned. 20 21 Meeting adjourned at 5:25 p.m. 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 8