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10-27-2005 City of las Cruces PEOPLE IElPINO PEOPLE AGENDA LIBRARY ADVISORY BOARD MEETING Thursday, October 27, 2005 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Thursday, October 27, 2005, at 2:00 p.m. in the Boardroom. 1. Call to Order 2. Review of September 22, 2005, minutes 3. Committee Report a. Friends ofTBML 4. Library Administrator's Report a. Catherine Christman- Acting b. Personnel update 5. Unfinished Business 6. New Business November meeting date (deviation from schedule for Thanksgiving) Representative for expansion steering committee—volunteer/nomination Library Patron Behavior Policy—Review and Recommendation Winter Holidays.: 7. Announcements 8. Public Participation 9. Adjournment *The next scheduled meeting will be determined by Vote of the Board at this meeting due to the Thanksgiving holiday. PUBLIC IS INVITED The Thomas Bomitsm Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at Least 24 hours befoe the meeting m telephone number 5284000 or TTY 528-4008. I • TAS BRANIGAN MEMORIAL LIRY 2 ADVISORY BOARD MEETING 3 LAS CRUCES, NM 4 October 27, 2005 5 I. Call to Order at 2:04 p.m. 6 7 Members Present: 8 Lockett Ford Ballard, Jr., Mamie Leverett, John Bloom, Terry D. Johnston, and 9 Cynthia Murrell. 10 11 Other Attendees: 12 Catherine Christmann, Senior Librarian and Eva Anaya, Administrative Secretary. 13 14 Absent: Steven W. Givens 15 16 II. APPROVAL OF SEPTEMBER 22, 2005 MINUTES. 17 Mr. John Bloom suggested changing lines 29 and 30 on page 2 to read, "The air 18 quality and pigeon contamination were remediated and have not recurred." The 19 minutes were approved as amended. 20 21 III. COMMITTEE REPORT—Mamie Leverett Liaison to Friends of TBML. 22 Ms. Leverett reported that this is a time of concern for the Friends of the Library 23 because of the Book Store closing, and because they have no idea when it will open 24 again. The Friends have been busy getting rid of the books that were in the store. 25 Arlene Dohr stated at the Friends meeting that donations have dwindled away to 26 nothing. Ms. Catherine Christmann, Senior Librarian, stated that she has not noticed 27 that, and has noticed that the donations truck is always overflowing. Ms. Dohr also 28 reported that the Friends income has rapidly come to a halt. It appears that they were 29 left with a large list of possible things for the Friends of the Library to accomplish for 30 the Library. This is the same list that the laminator came from. The Friends went 31 over that list very carefully at their meeting. They approved a number of items which 32 came to a total of approximately $3,000. It appears that the Friends will not make any 33 more large scale purchases until the Book Store issue gets sorted out. Ms. Grumet is 34 scheduled to meet with the architect who will be working on the Library addition 35 sometime in November, and Arlene Dohr will serve as a representative of the Friends. 1 Library Advisory Board Regular Meeting Thursday, September 22, 2005 l • Ms. Grumet Mested someone from the Library A ory Board should also be 2 present at this meeting. Ms. Leverett pointed out that the Library continues to start 3 new programs. She mentioned the First Sunday Library Reading Series which will 4 meet on the first Sunday of each month. She feels it is interesting that the Outreach 5 Department and its new programming is ongoing and never seems to stand still. Ms. 6 Christmann added that the first meeting of the First Sunday Library Reading Series 7 was a great success with 33 people attending. Ms. Sandra Cowan, Librarian I, is the 8 Librarian who organized this project. Ms. Leverett believes the closure of the Book 9 Store has caused a low moral among the Friends. It was asked where the books are 10 being stored now that the Book Store is closed. Ms. Christmann informed them that 11 the books are stored on the second floor in an area Library Staff calls "Area 51." The 12 Library is running out of space to store the books; this is one reason Arlene Dohr is 13 holding book sales every month. Ms. Johnston asked if the book surplus is donated to 14 other organizations. Ms. Leverett explained that Ms. Dohr donates books to a lot of 15 places and works very hard to find places to give the books to. She donates the books 16 to nursing homes, schools, and to Ft. Bayard. Ms. Dohr will hold a book sale on 17 December 2nd and 3`d and will feature cook books. 18 19 IV. LIBRARY DIRECTOR'S REPORT — Catherine Christmann, Senior Librarian, 20 covering for Ms. Lori Grumet. 21 Ms. Christmann informed the Board Members that the roof replacement is still out 22 for bid, but the city Manager send and advisement to City Council that a resolution 23 would be before them at the November 7 1 Council Meeting to cover the $300,000 for 24 the roof project. After the roof is completed, work will proceed on the mildew and 25 mold in the walls and remediate the problems from outside of the building. Facilities 26 will be tearing out the kitchen in the Dresp Meeting room, which will now be used as 27 a storage closet for AV materials, tables, etc. The front doors are supposed to be 28 installed in November, but a definite date has not been set. Board Members asked 29 how much this would cost, but Ms. Christmann did not have that information 30 available. 31 2 Library Advisory Board Regular Meeting Thursday, September 22, 2005 1 • Three new stmembers have been. hired. The neveference Librarian Maura 2 Mahoney, is from El Paso and will be commuting for a while. The new Circulation 3 Supervisor will not be here until December; her name is Lynette Schurdevin, and she 4 is coming from Michigan. The new Operations Librarian, Margaret Neil, will be 5 coming after Thanksgiving. Ms. Neil is from New York, but her parents live in El 6 Paso. Ms. Christmann is setting up interviews for the maintenance position. Ms. 7 Leverett asked if the new maintenance worker will be a fulhime library employee or 8 if he will be shared by the other City departments. Ms. Christmann explained that the 9 job description states this is a full time position with the Library. 10 11 V. Unfinished Business: 12 Ms. Murrell asked if the budget adjustment on November 7th would require the Board 13 to lobby. Ms. Christmann reassured her that it is already on the consent agenda. Ms. 14 Christmann also stated that most of the money to replace the roof is coming from the 15 Facilities Department from other projects which were cancelled. Ms. Leverett 16 remembered that this topic was brought up in City Council a couple of sessions ago. 17 She remembered Councilor Strain was very annoyed at the possibility of patching the 18 roof instead of replacing the roof 19 20 Mr. John Bloom asked how things were working out with the early morning opening. 21 Ms. Christmann explained that Staff takes the gate count every hour during the day. 22 It was discovered that most of the Library business takes place during lunch and right 23 after work. Also, Saturday and Sunday are very busy. Most of the patrons, who 24 come to the Library early in the morning, come to use the computers. Not too many 25 patrons come in for Reference or to check out books. 26 27 V1. New Business: 28 It was recommended to meet on the I' Thursday of December to cover for the 29 meetings in November, which falls on Thanksgiving weekend, and the meeting in 30 December, which falls a few days before Christmas Eve. The Board moved and 3 Library Advisory Board Regular Meeting Thursday, September 22, 2005 1• approved to moon Thursday, December 1. 2005 to cr November a.-id December 2 Library Advisory Board Meetings. 3 4 Ms. Grumet is putting together a Steering Committee for the Library expansion 5 project and needs representatives from the Advisory Board. Mr. Lockett Ford 6 Ballard, Jr. volunteered for the position. 7 8 Ms. Christmann handed out the new Library Patron Behavior Policy to the Board 9 Members. Ms. Grumet is requesting a motion to recommend accepting the policy. 10 Two new provisions in the policy are: Limiting the use of Library phones by the 11 public and the use of cell phones in the Library. Ms. Leverett asked if the forbidden 12 actions in the library: skateboarding, roller skating, and rollerblading in the Library 13 extends to the Library property outside of the Library. Ms. Christmann replied that 14 the property outside of the Library is City property and they have their own rules 15 about what someone can do and someone can not do. Board members asked about 16 the covered beverages permitted in the Library. Ms. Christmann explained that water 17 bottles, cups of coffee with lids, or any container with a lid is acceptable. Ms. 18 Leverett asked how this policy is going to be disseminated. She was informed that 19 the Library Supervisors are working on a shorter version to place throughout the 20 Library and to be handed to the patrons. The long version of the policy will be 21 available in case a patron has a problem with the policy. After reviewing the policy 22 and pointing out a few changes, Mr. John Bloom moved and Ms. Mamie Leverett 23 seconded to recommend the Behavior Policy, the motion carried, 5-0. 24 25 Due to Christmas and the New Year falling on Sunday, the Library Staff gets Monday 26 and Sunday off. The question asked by Staff is, "Can we close the Library on 27 Saturday, December 24`x`, since this is Christmas Eve, and December 31�` for New 28 Year's Eve?" Ms. Leverett moved to recommend the library be closed December 24`x' 29 and December 31�` off for the holidays. Ms. Johnston seconded and the motion 30 carried, 5-0. 31 4 Library Advisory Board Regular Meeting Thursday, September 22, 2005 Apr 1% 1. Mr.. John Biv. introduced an .e-mail he receive oncer.nmg the I" Annual 2 Children's Book Festival in Las Cruces which will be held at the New Mexico Farm 3 & Ranch Heritage Museum and will take place on December 2"d and 3`d. This e-mail 4 features the Branigan Library as a partner. Ms. Christmann stated she did not know 5 anything about this and probably Mr. Mark Pendleton, Outreach Librarian, would 6 have more information on this. Mr. Bloom suggested that the Friends of the Library 7 might be interested in having a table with books for sale at this function. Ms. 8 Leverett will discuss this with Ms. Dohr, fund raiser for the Friends. 9 10 Mr. Ford Ballard brought up for discussion the vacancy created by Mr. Steven W. 11 Givens' resignation from the Board. Board members discussed the possibility of 12 forwarding potential candidates for the position to Councilor Dolores Archuleta. 13 Since Councilor Archuleta is currently campaigning against two other candidates for 14 the councilor position, the Board decided to wait until after the elections to approach 15 her with this matter. It was determined that Mr. Ford Ballard, Vice President, is 16 acting until a new President is voted in. 17 18 VII. Announcements: Nothing to report. 19 20 VIII. Public Participation: Nothing to report. 21 22 IX. Adjournment 2:59 p.m. 23 24 25 26 PRESIDENT 27 28 29 30 SECRETARY 31 5 Library Advisory Board Regular Meeting Thursday, September 22, 2005