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06-21-2005 SP Mtg Y 1 THOMAS BRANIGAN MEMORIAL LIBRARY 2 SPECIAL MEETING OF THE ADVISORY BOARD 3 4 June 21,2005 5 1. Call to Order at 10:31 a.m. 6 7 Members Present: 8 Lockett Ford Ballard, Jr., John Bloom, Terry D. Johnston, Cynthia Murrell, and 9 Mamie Leverett. 10 11 Other Attendees: 12 Lori Grumet, Library Administrator, Eva Anaya, Library Administrative 13 Secretary, Michael Hernandez and Loretta Reyes from Engineering Department, 14 Bret Baker and Grady Oxford, Bidders, and Mr. Daniel B. Jett, Jr. 15 16 H. Proposed Sale of Branigan Estate Land: 17 Ms. Grumet presented Ms. Loretta M. Reyes, Engineering Services 18 Administrator, and Mr. Michael Hernandez, Engineer in Engineering Services for 19 the City of Las Cruces. Ms. Reyes presented the Board Members with a map 20 showing the location of the land which is up for sale from the Branigan Estate. 21 She explained where the land is located, and that it was the land which had 22 previously been used by the Model Airplane Club. She stated the laxed was placed 23 on the market for Cale on September of last year. The City received three offers. 24 The first offer was from Gabe Sandoval and Grady Oxford for $425,000.00; Bret 25 and Janie Baker for $407,974.00;L & P Building Supply for $351,000.00. These 26 were based on an initial appraisal made in January, which came in at $425,000.00. 27 By ordinance, a second appraisal was requested and came in at $469,000.00. In 28 an cffort not to lose the offers, a Council Action Form and Resolution was 29 prepared for the City Council to let them know that this action will be coming up 30 for discussion. In their recommendation, because of the Last Will and Testament 31 of Mrs. Thomas Branigan in which she requested that the proceeds from any sales 32 of Branigan Estate Land go to a fund that provides books for the Library, they 33 recommended that the sale be made to Gabe Sandoval and Grady Oxford, which 34 was the highest offer. She stated that she and Mr. Hernandez were here to bring 35 this information to the Board and answer any questions they may have. 36 37 Ms. Grumet explained to the Board that their function is not to decide which offer 38 to accept, that decision will be made by the City Council, the Boards function is 39 to recommend whether to sell or not to sell the land. Mr. Ballard asked if this is 40 an endowment type of fund rather than a single expenditure fund. Ms. Grumet 41 informed him that these monies go into the principal of the Branigan Estate, and 42 the Library draws and expends the accrued interest each year. This is just a part 43 of the Library's budget not the sum total of the book budget. 44 1 Library Advisory Board Thursday, May 26, 2005 r 1 Ms. Leverett remembered that at one time there was more land than money in the 2 Branigan Estate and the purpose then was to get rid of the land and put everything 3 they could into this fund to draw on the interest, she believes that this action 4 would be consistent with the actions of the previous Boards. Mr. Ballard asked if 5 there is any existing land still in the trust. He was informed that Fire Station#3, a 6 City well, and Branigan Ball Park are the last three pieces that still belong to the 7 original bequest. 8 9 Ms. Murrell asked if the Model Airplane Club was aware that the land was for 10 sale, and have they made any claim on the land. Ms. Reyes confirmed that the 1 I Club has another location, and the City did approach them in 2003 to formalize an 12 agreement with the Airplane Club. The initial agreement was that the Airplane 13 Club could use the land but had to maintain the park. They had been doing this, 14 but the Estate was paying for the water and the cost eventually became too high 15 for the Estate to pay. The Airplane Club was approached to formalize the 16 agreement with the stipulation that they would be responsible for paying for the 17 water. They responded in October 2003, stating that their membership had voted 18 to discontinue the Use Agreement with the City. Mr. Reyes stated that the Parks 19 Department with the City has been maintaining the land. 20 21 Ms. Marnie Leverett moved to approve the sale. Terry D. Johnston seconded. 22 Motionn was approved. 23 24 III. Public Participation: 25 Mr. Bret Baker introduced himself to the Beard Members. He stated he is one of 26 the interested parties in the property. He is from the Power Center and has a 27 business here in Las Cruces. He was interested in finding a new location and 28 submitted an offer on the property. He said he was invited to the Board Meeting to 29 represent his business and tell the Members that he has been in business here and 30 was born and raised here. This will be his fourth time to move to a larger location. 31 I-Ie thought it would be worthwhile letting the Members know this information and 32 letting them know, if they were interested,that they were getting a business which is 33 ready to go and that it would be relatively soon before they started to make tax 34 dollars for the community. 35 36 N. Adjournment 10:43 a.m. 37 38 39 SECRE ARY 40 41 42 43 2 Library Advisory Board Thursday, May 26, 2005