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05-26-2005 Iff City of las Cruces IFIIIE IEI F I Bi IFIF IF AGENDA LIBRARY ADVISORY BOARD MEETING Thursday, May 26, 2005 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Thursday, May 26, 2005, at 2:00 p.m in the Boardroom 1. Call to Order 2. Review of April 28, 2005, minutes 3. Committee Report a. Friends of TBML 4. Library Director's Report a. Nomination of Library Administrator to Municipal League position b. Presentation on Fines and Fees—accompanying Board Resolution c. Staff change—V. Baldridge d. 3M gate installation e. Policy revisions for Board information f. Renewal of Film Series agreement with Mesilla Valley Film Society— accompanying Board Resolution 5. Unfinished Business a. Board Training on Open Meetings and other important Board considerations by Mr. Harry"Pete"Connelly, Asst. City Attorney. 6. New Business 7. Announcements 8. Public Participation 9. Adjournment *The next scheduled meeting is Thursday, June 23, 2005, at 2:00 p.m. in the Library Boardroom PUBLIC IS INVITED The Thomas Branigan Memorial Library of the City of Las Cruces will make every enact to provide reasonable accommodations far people with disabilities who wish to attend a public meeting Please notify the Library a least 24 hems before the meeting at telephone number 5284000 or TTY 5284008. I THOMAS BRANIGAN MEMORIALLIBRWY 2 AD11SORY BOARD NIEETnf G 3 LAS CRUCES. NM 4 May 26, 2005 1. Call to Order at 2:00 p.m. 6 7 Members present: 8 Steven W. Givens, Lockett Ford Ballard, Jr., John Bloom, Terry D. Johnston, and 9 Cynthia Murrell. 10 11 Other Attendees: 12 Lori Grumet, Library Administrator, and Elaine Ennis, Temporary Employee. 13 14 Absent: Mamie Leverett 15 16 It. APPROVAL OF April 28, 2005 MINUTES. 17 Lockett Ford Ballard, Jr. moved to approve the minutes of April 28, 2005. 18 Motion seconded by Terry D. Johnston. Motion Carried. 19 20 III. COMMITTEE REPORT — Mamie Leverett, Liaison to Friends of TBML. 21 a. Ms. Mamie Levcrctt was not present, Ms. Grumet covered for her. The Friends 22 want to spend some of the money they have accumulated on the Library and 23 have asked Ms. Grumet to submit a list of items needed. Catherine Christmann, 24 Senior Librarian, has submitted a statement on the cost to replace the existing 25 end panels oil Library shelving. The total iv re- iiie entire Library is 26 approximately $33,000.00. Ms. Grumet will ask the Friends if they would be 27 interested in helping with some or all of the costs. She will submit the proposal 28 to the Friends at their June meeting. 29 30 The Friends are revising their by-laws. 31 32 IV. LIBRARY DIRECTOR'S REPORT—Lori Grumet 33 a. Ms. Grumet reported the job announcement for the vacant part-time position of 34 Library Specialist 1I, which was held by Vicki Baldridge, closed last Friday. At 35 this time, she has not received the applications from Human Resources. At the 36 May City Council meeting, the Council approved three part-time Library 37 Specialist H positions to cover the staff needs to open the Library at 8:00 a.m. 38 Ms. Honor6 Lassiter, Library Specialist 11, has transferred to the Community 39 Development Department as Economic Development Coordinator. Her position 40 is now vacant, and Ms. Grumet has been given permission to convert this 41 position to a full-tune Librarian position. This person will be a Senior Librarian 42 for Operations. 43 1 Library Advisory Beard Remilgr Meetinu Thursday, May 26, 2005 1 Ms. ElaineRonnie) Ennis is covering for Eva An who is on leave for two wCG1�J. 1 WU vvU11l1Ci.LU1 LC111oU1dpv ciliU1UVccS a1C QovCIIll� 111 L lllUlaLloll aIlli fitting in quite well. 4 5 b. ?\els. Grunnet presented the Board Members with print copies of her Library Fines 6 and Fees presentation, the Services Funding Issues presentation, and the 7 Fountain Theater presentation on "Off the Bcaten Library Path" as requested by 8 the Board at their previous meeting (April). The Fountain Theater Council 9 Action Form will be presented in Council on June 6th, the Fees and Fines CAF 10 has already been approved, and will increase fines effective on July 1, 2005. 11 Signs have been posted throughout the Library. There will be a two week 12 amnesty the last two weeks of June in hopes that items will be returned before 13 the fines go up. 14 15 The guidelines for, "Use of Public Access Library Equipment" have gone to the 16 Legal Department. These guidelines will be presented to members of the public 17 who want to use the Library computers. Ms. Grumet gave the members a 18 rundown of the guidelines. "Acceptable Use Agreement" has been approved by 19 the legal Department. This document will be signed by patrons when applying 20 for a Library card. Again, Ms. Grumet went over the document with the Board. 21 Two policies which are at the Legal Department are, "Wireless Network Access" 22 and the policy on"Unattended Children in the Library." 23 24 c. The GO Bond money from the General Bond allocation from the 2002 ballot 25 measure has been expended. The total was about $399,000, with$100,000 used 26 to upgrade the Library automation system. Also, audio-visual materials and 27 books were purchased with this money. On Juiy 1", the Library should be set to 28 receive the 2004 General Obligation Bond. 29 30 Mr. Lockett Ford Ballard suggested speaking with the Friends of the Library 31 about installing a Cyber Cafe in the Library. 32 33 IV. Unfinished Business 34 a. The District 1 Board position has been vacant for two years. Suggestions to solve 35 this problem were discussed. 36 37 V. New Plusiness: Notbing to report. 38 39 V1. Announcements: Nothing to report. 40 41 V11. Public Participation: Nothing to report. 42 VIII. Adjournment 2:39 p.m. 43 44 45 SEC ARY Library Advisory Board Regular Meeting Thursday, May 26, 2005