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04-28-2005 City of las Cruces Pt0 PIE NLLPINO PLOPII ' AGENDA LIBRARY ADVISORY BOARD MEETING Thursday, April 28, 2005 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Thursday, April 28, 2005,at 2:00 p.m. in the Boardroom. 1. Call to Order 2. Review of March 24, 2005, minutes 3. Committee Report a. Friends of TBML 4. Library Director's Report a. Nomination of Library Administrator to Municipal League position. It. Presentation on Fines and Fees—accompanying Board Resolution. c. Staff change—V. Baldridge d. 3M gate installation e. Policy revisions for Board information L Renewal of Film Series agreement with Mesilla Valley Film Society— accompanying Board Resolution. 5. Unfinished Business a. Board Training on Open Meetings and other important Board considerations by Mr. Harry "Pete" Connelly, Asst. City Attorney. 6. New Business 7. Announcements 8. Public Participation 9. Adjournment r"1'he next scheduled meeting is Thursday, May 26, 2005, at 2:00 p.m in the Library Boardroom PUBLIC IS INVITED The Thomas Branigan Memorial library of the City of las Cruces will make every effort to provide reasonable acmmmodations for people with disabilities who wish to attend a public meeting. Please notify the library at least 24 hours before the meeting at telephone number 5284000 or T1 5284000. 1 THOMAS BRANIGAN MEMORIAL LIBRARY 2 ADVISORY BOARD MEETING 3 LAS CRUCES, NM 4 April 28, 2005 5 1. Call to Order 6 Called to order at 2:03 p.m. 7 8 Members Present: 9 Steven W. Givens, Mamie Leverett, Lockett Ford Ballard, Jr., John Bloom, Terry 10 D. Johnston, and Cynthia Murrell. 11 12 Other Attendees: 13 Lori Grumet, and Eva Anaya, and special guest Pete Connelly, Deputy City 14 Attorney. 15 16 H. APPROVAL OF March 24, 2005 MINUTES. 17 Mr. Lockett Ford Ballard Jr., moved to approve the minutes of March 24, 2005. 18 Seconded by Mr. John Bloom. Motion Carried. 19 20 Unfinished Business item: 4, Board Training on Open Meetings and other 21 important Board considerations by Mr. Harry"Pete" Connelly, Asst. City 22 Attorney, was moved to the first item of the discussion. 23 24 III. COMMITTEE REPORT—Mamie Leverett Liaison to Friends of TBML 25 a. Ms. Mamie Leverett reported that the Friends of the Library have been 26 working on reviewing the bylaws and have gotten further than they had 27 expected. They feel that working under the Robert Rules of Order has made a 28 big difference. 29 30 IV. LIBRARY DIRECTOR'S REPORT—Lori Grumet 31 a. Ms. Grumet informed the Board Members that she has been nominated to be 32 the President-elect of the Librarians Subsection of the New Mexico Municipal 33 League. She will begin her duties at the Municipal League meeting in 34 Roswell in August. 35 b. The Advisory Board members viewed Ms. Grumet's presentation on Fines 36 and Fees. This was the same presentation she gave to the City Council at the 37 Work Session. At that time, Council needed to know if the Thomas Branigan 38 Memorial Board had approved the Resolution. After review of the 39 presentation Ford Ballard moved to accept recommendation to increase Fines 40 and Fees. Ms. Cindy Murrell seconded. Motion was carried. 41 42 Mr. Ford Ballard ask that Ms. Grumet provide the Board with a report after 43 six months after the increase of the Fines and Fees. 44 1 Library Advisory Board Regular Meeting Thursday, May 26, 2005 } 1 c. Ms. ViC y Baldridge has resigned herosition '� with the Libr • she has p � dI.AXPLCU a PUSnlon at ine University LIMary. Ms. 0-riumet qas asked.. to 3 advertise for her position. 4 d. The new 3-M Gate has been installed. The old gate will be dismantled and 5 sent to auction. 6 e. The Library Supervisors have been working on revising Library Policies. The 7 final drafts have been sent to Legal for revision. 8 f. Mr. Ford Ballard moved to recommend approval of the renewal of the Film 9 Series agreement with Mesilla Valley Film Society. Ms. Marne Leverett 10 seconded. The motion was carried. 11 12 IV. Unfinished Business 13 Mr. Connelly presented himself to the Advisory Board members. He 14 informed them that his function is to litigate for Boards, the City, and handle 15 contracts and appeals; a general purpose lawyer. He has a Bachelor of 16 Science degree and a Masters in Law. He has practiced in NM since 1963. 17 He informed the Board that their function is to advise and recommend to the 18 City Council concerns of the Thomas Brangan Memorial Library. Also, Sec 19 2-189 LCMC provides that the Board will comply with the Open Meetings 20 Act. The Open Meetings Act means that the public can attend the meetings, 21 but does not necessarily mean that the public will participate. The members 22 have the ability to allow people to participate if the board wants, but not on a 23 favoritism basis, they also have the right to limit the time frame people speak. 24 The Board also has the ability to exclude the public from the meeting if they 25 are unruly. He discussed the members liability and informed them that as 26 Board Members they are covered by the New Mexico Tort Claims Act, which basically says, that the Government through its employees are only liable for 28 certain torts that are done in the scope of their duties. The Board members and 29 Mr. Connelly discussed some of the Members concerns. Mr. Connelly 30 informed them that their concerns were the City's liabilities not the Board 31 Members'. They also discussed the, "Rolling Pole." 32 33 V. New Business: Nothing to report. 34 35 VI. Announcements: Nothing to report. 36 37 VII. Public Participation: Nothing to report. 38 VIII. Adjournment: 3:52 p.m. 39 40 k-*"2,tad Vp 41 CHAIR 42 43 2 Library Advisory Board Regular Meeting Thursday, May 26, 2005