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03-24-2005 Uat L. Tiff City of las Cruces PEOPLE HELPIHO P E 0 P I E AGENDA LIBRARY ADVISORY BOARD MEETING Thursday,March 24,2005 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Thursday. March 24,2005,at 2:00 p.m. in the Boardroom. 1. Call to Order 2. Review of February 24,2005,minutes 3. Committee Report—Marnie Leverett Liaison to Friends of Thomas Branigan Memorial Library a. March meeting report 4. Library Director's Report a. Appointment to National Committee of Library Administrator b. Budget update c. New Outreach proposal—read to me for adults d. City Training Room status e. Wireless proposal 5. Unfinished Business a. Donation Box b.Legislative support for Library issues in Santa Fe 6. New Business 7. Announcements S. Public Participation 9. Adjournment "The next scheduled meeting is Thursday. April 28.2005, at 2:00 p.m. in the Library Boardroom. `. PUBLIC IS INVITED ` The Thomas Branigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528-4008. I THAS BRANIGAN MEMORIAL LIIRY 2 ADVISORY BOARD MEETING 3 LAS CRUCES, NM 4 March 24, 2005 5 L Call to Order 6 Called to order at 2:09 p.m. 7 8 Members Present: 9 Mamie Leverett, Lockett Ford Ballard, Jr., John Bloom, Terry D. Johnston, and 10 Cynthia Murrell. 11 12 Not Present: Steven W. Givens 13 14 Other Attendees: 15 Lori Grumet, and Eva Anaya. 16 17 II. APPROVAL OF FEBRUARY 24,2005, MINUTES. 18 Ms. Cindy Murrell noted changes needed to page 3, lines 15 and 16. "There is 19 still one vacant board seat, but Mr. John Bloom is expected to fill the position." 20 Should be corrected to read, "There are still two vacant board seats,but Mr. John 21 Bloom is expected to fill one position. The minutes were approved as corrected. 22 23 Ili, COMMITTEE REPORT—Mamie Leverett Liaison to Friends of TBMT. 24 a. Ms. Leverett informed the Board Members that it will take longer to work on 25 the revised constitution bylaws than was originally thought. The Friends 26 stated they paid their dues to Friends of the Library USA for this year. They 27 had let their membership lapse, but because Mrs. Justine Veatch went to the 28 American Library Association Mid-Winter Meeting and brought back so 29 much information, they decided they needed to belong and so they voted to 30 pay their dues. 31 32 Ms. Grumet added that the Friends passed to approve funding for two Library 33 programs: 1. A program to educate the public on issues of Child Abuse with 34 guest speaker Susanna Martinez. 2. A poetry reading. 35 36 IV. LIBRARY DIRECTOR'S REPORT—Lori Grumet 37 a. Appointment to National Committee of Library Administrator 38 Ms. Grumet reported that she has been selected to the American Library 39 Association, Library Administrators and Management Division, Building 40 Equipment and Services Section, Library Infrastructure Furnishings and 41 Equipment Unit of the American Library Association, (LIFE Committee of 42 the BES subsection of LAMA). This committee functions nationally and deals 43 with the way Libraries all across the country are outfitted and equipped. Ms. 44 Grumet will be working with very adept people who have been working in 45 that area for some time. This will provide a number of excellent contacts I Library Advisory Board Regular Meeting Thursday, March 24, 2005 I when Pbuilding expansion project starts. Swill be attending the pre- 2 conference American Library Association meeting in June, and will be touring 3 recently built library branches in the Chicago area. One of these tours will be 4 of the famous Chicago Merchandise Mart. The group will be hosted by John 5 Agati of Agati Furniture. Mr. Agati manufactures a lot of library furniture. 6 7 b. Budget Update 8 The Library budget has been submitted to the City Manager. The budget was 9 an 11% increase from last year's budget. Asked for in the budget were: 5 10 new full time positions; one part time position; a vehicle; three new programs 11 which included, ColorMarq, expansion of the Highland Elementary School 12 pilot, and a library branch at Mesilla Park. Approved on the budget were: 13 One part time employee, who has a library degree, to be upgraded to an entry 14 librarian position and one part-time computer technician. The travel budget 15 was increased to $15,000. At this time, the external projects, the Library 16 Branches, are not a go. The budget has to be revised down to 4%. Ms. 17 Grumet has trimmed the budget and she is confident that the Library will meet 18 its per capita next year for State Aid. 19 20 Ms. Grumet has been informed that the Legislature has passed House Bill 2 21 which is now House Bill 3 as substituted. This bill will increase State Aid for 22 public libraries. 23 24 c. New Outreach Proposal—Read to Me for Kids 25 Mr. John Lavender, who has been in Las Cruces for about five years, would 26 like to read to people who wish to be read to. He has read for Books for the 27 Blind for many years, and reads textbooks for the university. He is currently 28 working with Mark Pendleton on a Read 10 Me Program for adults. 29 30 d. City Training Room 31 The computer part of the training room is complete. The computers are in 32 place and are being used for training. The problem is that only half a room is 33 available for general training. Due to room scheduling conflicts with IT, 34 Human Resources has decided they will no longer hold their trainings in the 35 library. 36 37 e. Wireless Proposal 38 Ms. Grumet was informed that the City will be installing wireless ports in the 39 library in the next few weeks. The middle school students throughout the 40 district are being given laptops since the schools are going wireless. The 41 schools close at 3:30 or 4:00 o'clock and the students have been going to the 42 schools and sitting outside the school building at night to access the system. 43 The wireless will be coming, it will run wide open, no one will be required to 44 log in or authenticate. There will be no charge for this service. fhe Library 45 staff is currently working on a policy for wireless users and a separate one for 46 library computer users. Initially Ms. Grumet was told that the wireless would 47 run 24/7, but this presents some serious issues with security. There is no 48 security after 9:00 p.m. when the library closes, and users may want to linger 2 Library Advisory Board Regular Meeting Thursday, March 24, 2005 I outsidee building to use the wireless. Ms.Quinet is concerned for the 2 safety of these users. Another issue the Board Members were concerned with 3 is privacy. They feel that patrons could be exposed to inappropriate sites by 4 some of the wireless users. Ms. Grumet advised them that the staff is working 5 on a policy to help with this problem. 6 7 Mir. Ford Ballard suggested installing a cafe in the library. I'lhe possibility of 8 such a venture was discussed by Board Members. 9 10 IV. Unfinished Business I i a. Donation Box 12 The project is still on hold. 13 b. Legislative support for Library issues in Santa Fe 14 Ms. Grumet reminded Board Members to send messages to the Office of the 15 Governor reminding him how important Libraries are. 16 17 V. New Business: Nothing to report. 18 19 VI. Announcements: Nothing to report. 20 21 VH. Public Participation: Nothing to report. 22 Viii. Adjournment: 2:53 p.m. 23 24 25 SECRET RY 26 77 28 29 30 3I 32 „ 34 35 3 Library Advisory Board Regular Meeting Thursday, March 24, 2005