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02-24-2005 saw XM City of las Cruces^ PEOPLE HELPING PEOPLE AGENDA LIBRARY ADVISORY BOARD MEETING Thursday, February 24, 2005 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Thursday, February 24,2005, at 2:00 p.m in the Boardroom 1. Call to Order 2. Review of January 27, 2005,minutes 3. Committee Report a. Friends of TBML 4. Library Director's Report a. Recent Events - Library outreach b. Budget submission c. Facility concerns 5. Unfinished Business a. Donation Box b. Vacant Board Seats c. Board training 6. New Business 7. Announcements 8. Public Participation 9. Adjournment *The next scheduled meeting is Thursday, March 24,2005,at 2:00 p.m in the Library Boardroom PUBLIC IS INVITED The Thomas Branigan Memorial Library ofthe City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 5284000 or TTY 5284008. 1 THOMAS BRANTIGAN ?MEMORIAL LIBRARY ADVISORY BOARD MEETING 3 LAS CRUCES, NM 4 February, 24, 2005 5 I. Call to Order 6 Called to order at 2:07 p.m. 7 8 Members Present: 9 Mamie Leverett, Locket Ford Ballard, Jr., Terry D. Johnston, and Cindy Murrell. 10 11 Not Present: Steven Givens 12 13 Other Attendees: 14 John Bloom, Lori Grumet, and Eva Anaya. 15 16 H. APPROVAL OF JANUARY 27,2005,MINUTES. 17 The minutes were unanimously approved as corrected. 18 19 III. COMMITTEE REPORTS 20 A. Friends of the Library —Marnie Leverett 21 Ms. Leverett did not attend the Friends of the Library meeting. Ms. Grumet 22 stated that this was the first meeting of the newly elected Friends' Executive 23 Board. The Board had plans to have a meeting in March, with the entire 24 membership, to change the by-laws and constitution. The new members read 25 over the suggested edits and found a number of parliamentary problems. One 26 of the problems discussed was the issue of liaisons to the Board. The 27 members decided to meet in March specifically devoted to review the edits 28 they received. They also specified that a member of the Board, the Historian, 29 will be required to keep all of the Friends' historical documents in electronic 30 format. They are also considering revamping their meeting schedule. They 31 discussed the insurance required by State Law to cover the members for 32 liability. 33 34 Ms. Leverett informed the Advisory Board Members that she had spoken to 35 the Friends regarding an orientation for the new members, and Justine Veatch, 36 who attended the Library Association Conference as a representative of the 37 Branigan Library Friends Board. The members were glad to receive the 38 information. 39 40 Mr. Ford Ballard suggested having a yearly meeting with the Friends Board 41 and the Advisory Board to get to know each other. July was suggested as the 42 month for the meeting. Members felt this was a good idea and will discuss it 43 with the Friends. 44 IV. LIBRARY DIRECTOR'S REPORT 1 Library Advisory Board Regular Meeting Thursday, February 24, 2005 1 A. Library Administrator—Lori Grumet a. Recent Events—Library Outreach 3 Dr. Phillips from the School District has been meeting with people at 4 City Hall trying to develop and get support for staffing for two, joint- 5 use libraries. He hopes to do this at Highland and Zia Middle School. 6 There are a number of significant issues to be worked out, at this time. 7 One issue is the censorship of materials which are not appropriate for 8 elementary children. 9 10 A number of Library Book Clubs have been started by the Branigan 11 Library. One book club will be held here at the Library and will be 12 repeated at the Munson Senior Center the following day, and the day 13 after that, at the East Side Recreation Center. 14 15 The Branigan Library will supply a book truck with donated reading 16 material to the new Rehab Hospital. If this project works out, this may 17 be extended to the nursing homes facilities. Mr. Ford Ballard 18 recommended developing a brochure to introduce the hospital patrons 19 to the Branigan Library and Friends Board as an incentive to join the 20 Friends and maybe encourage donations to the Library. 21 22 The Bookmobile is back in the shop with generator problems. 23 24 b. Budget Submission 25 The line-item budget has been submitted. Ms. Grumet asked for new 26 positions: a Library Page, an additional Library Clerk for the Media 27 and Children's Department, a Senior Librarian for Operations, and a 28 Computer Technician. She asked for two part time employees to be 29 upgraded to full time. She also asked for a vehicle. She put in for 30 three new programs: a branch library in the Mesilla Park area, a branch 31 in Highland Elementary, and a Color Mark project for shelving books. 32 Ms. Grumet also asked for more travel funding. Mr. Ford Ballard 33 would like an e-mail to remind him when the Council meets to approve 34 the budget. 35 36 c. Facility Concerns 37 The water issues have not been addressed. This past month two cart 38 loads of books had to be discarded due to water damage. The staff 39 works hard to cover the books, but there were a couple of areas where 40 the staff was not aware that the books were being damaged. The 41 Circulation Supervisor's office was flooded when the seals in the 42 plumbing on the second floor failed. 43 44 A grant for xeriscaping the Library grounds is in the works. This 45 project will create a monumental savings in water. 46 Library Advisory Board Regular Meeting Thursday, February 24, 2005 4 1 request for proposal for the extension of the Library was to have ' viused oil i chruary 601"; however, there was a pre-bid meeting that '3 required addenda, which means that the proposal will not go before the 4 Selection Advisory Committee before April. 5 6 V. Unfinished Business 7 a. Donation Box 8 The donation box is still on hold. Ms. Grumet is waiting for the 9 Facilities Department to start work on the counter in Circulation. 10 b. Vacant Board Seats I I There are still two vacant board seats, but Mr. John Bloom is expected 12 to fill one of the positions. 13 c. Board Training 14 Ms. Grumet asked the members to propose a date and time for this 15 training with Pete Connelly, the City's Assistant Attorney. It was 16 recommended that the meeting could be scheduled at the end of the 17 regularly scheduled Advisory Board meeting. Ms. Grumet will try to 18 schedule this training at the next meeting on March 24h. 19 VI. New Business 20 Mr. Ford Ballard feels it would be a good idea to have a tour through the Library 21 once a year to keep up-to-date with the new changes occurring at the Library. He 22 would also like the Library to think about doing a presentation at the Hospitality 23 Club. 24 25 VII. Announcements 26 Ms. Grumet announced to the members that she learned, at Legislative Day in Santa 27 Fe, that most Legislators do not have time to receive e-mail during the Legislative 28 Session, but will receive calls and written correspondence. If they receive four items 29 on any one issue they will consider that an important issue. Two issues that will 30 support Libraries in New Mexico, which are before the House, are House Bill 185 to 31 increase the total amount of State Aid to public libraries. The other issue is House 32 Bill 3 as substituted. That bill will put a lot of money into public school libraries. 33 Ms. Grumet asked the Board Members to advocate for these two items. Mr. Ballard 34 requested an e-mail to remind the Advisory Board and Friends Board members 35 when the time is appropriate to participate on this issue. 36 37 VH1. Public Participation: Nothing to report. 38 IX. Adjournment: 3:01 p.m. 39 40 41 Secretar� 3 Library Advisory Board Regular Meeting Thursday, February 24, 2005