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01-27-2005 ay.f w Cu AGENDA LIBRARY ADVISORY BOARD MEETING Thursday, January 27, 2005 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Thursday, January 27, 2005, at 2:00 p.m. in the Boardroom. 1. Call to Order 2. Review of December 16, 2004, minutes 3. Committee Report a. Friends of TBML 4. Library D'irector's Report a. Recent Events 5. Unfinished Business 6. New Business 7. Announcements 8. Public Participation 9. Adjournment *The next scheduled meeting is Thursday,February 24. 2005,at 2:00 p.m. in the Library Boardroom. PUBLIC IS INVITED The Thomas Branipn Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 5284008. 4 I THOMAS BRANIGAN MEMORIAL LIBRARY 2 ADVISORY BOARD MEETING 3 LAS CRUCES, NM 4 January 27, 2005 5 The January 27, 2005, Thomas Branigan Memorial Library Advisory Board meeting was 6 called to order at 2:04 p.m. Roll call was answered by: Steven W. Givens, Mamie Leverett, 7 Locket Ford Ballard, Jr., Terry D. Johnston, and Cindy Murrell. Also present, were Lori Grumet, 8 Library Administrator and Eva Anaya, Administrative Secretary. 9 OTHER ATTENDEES: Mark Mumper, Library Specialist IL 10 APPROVAL OF DECEMBER 16,2004, MINUTES. 11 Ms. Grumet noted that on Page 1, line 25, Mr. James Veatch should be corrected to read, 12 Dr. James Veatch. On page 3, line 12, Mr. Steven W. Givens, suggested removing "downstairs" 13 from the sentence. The minutes were approved as corrected. 14 15 COMMITTEE REPORTS 16 Friends of the TBML 17 Ms. Leverett reported that the Friends finished their terms of office at their last meeting. 18 The new Board was appointed. The Friends have rewritten their Constitution and By-laws and 19 will hold a special meeting to provide Board Members an opportunity to comment on the 20 changes. The significant change made was to cut down on the number of meetings held yearly. 21 The annual meeting was a tremendous success thanks to the Chautauqua presentation by 22 Deborah Blanche. 23 Ms. Grumet commented that the new Friends' Board has a lot of new faces who will 24 bring a new perspective to the functions of the Board. 25 Ms. Leverett feels that the new Board could benefit from a board orientation to help them 26 get started. Ms. Grumet reminded her that their new board member, Marlyn Zahler, has 27 extensive experience in non-profit operations, conducts board orientations, and would be the 28 ideal person for this project. Ms. Leverett will contact Barbara Alpher, Board President. 29 The Friends will be sprucing up the median at Memorial Medical Center, since it had 30 been ignored for a while. 31 Ms. Grumet informed the Board that Justine Veatch attended the Mid-Winter American 32 Library Association conference on behalf of the Friends. She attended all the Friends of the 1 I Library USA seminars on advocacy. Ms. Veatch is interested in helping the Friends to grow 2 upward and go forward, and Ms. Grumet commended her on her willingness to invest her time 3 and resources on behalf of the friends. 4 LIBRARY DIRECTOR'S REPORT 5 Ms. Gmmet announced that she attended the American Library Association Mid-Winter 6 Meeting in Boston. This was a very informative meeting, and she was able to acquire references 7 for the National Bookmobile Standards. The Library Staff brought with them approximately 40 8 or 50 advanced reader copy books, and several posters, which were shared with the Gadsden 9 School District. Ms. Grumet stated she attended a number of excellent meetings, including a 10 committee which falls under the Library Administration and Management Division of ALA. The 11 committee deals with Building Equipment and Services, with a subcommittee on Library 12 Infrastructure Furnishing and Equipment. These committees are chaired by a lady who at one 13 time was the president of the New Mexico Library Association. Ms. Grumet presented her with 14 her card and expects to be appointed to one of these national committees. Another group Ms. 15 Grumet met with was the Mid-Management Discussion Group. One of the committee's concerns 16 is the practice of putting people in acting assignments without compensation. This problem is 17 happening in many libraries all over the world. Dr. James Veatch, who is very involved with the 18 Government Documents Roundtable, also attended the meeting in Boston. Dr. Veatch learned 19 that the Superintendent of Documents is going to cease printing; they will be doing things 20 electronically. All documents will be posted electronically instead of printing and mailing 21 thousands of documents to depository libraries all over the country. Ms. Grumet met with Carol 22 Brey-Casiano, former Library Director and now President of ALA. Ms. Brey-Casiano is very 23 active and promoting many good projects for the library world. The next ALA President will be 24 Mr. Michael Gorman. Mr. Gorman is well known in library circles for his writings on Library 25 Science. 26 Ms. Grumet invited the Board Members to check out the new fittings in the Reference 27 Department. She also informed the Members that the Library is expanding the number of 28 computer workstations for the public. It is hoped to have the computers up and ready by 29 Presidents' Day. The public will have excess to 10 more computer workstations. 30 Ms. Leverett asked if there is a way for people visiting in Las Cruces to acquire Library 31 Cards in order to use the computers. Ms. Grumet informed her that the Library issues guest 32 passes for people from out-of-town. Ms. Grumet was pleased to inform the Board that the new 2 I Library Card Machine is extremely popular. It is not atypical to see 10 to 15 people waiting in 2 line to acquire their new Library Cards. At times, more than 100 cards a day are issued. 3 Ms. Grumet has been directed to take to work session a presentation to the City Council 4 on Library Extended Use Fees (FINES). Fines at the Library have not been adjusted since 1989. 5 She is also hoping to finalize replacement costs because many patrons want to replace lost books 6 by purchasing books at a cheaper price without taking into consideration condition, barcodes, 7 computer records, staff time, call number labels, stamping, security stripping, and all the other 8 costs that go into taking a book and putting it on the shelf. Many of these issues will be 9 discussed, plus fees for replacing lost Library Cards. It is estimated that the card costs the 10 Library about $5.00 to produce. First cards will be issued for free, and lost cards will cost $5.00 11 to replace. 12 Recent Events 13 Today is the last day of the Stocker Reading Grant. Librarians have been informed that 14 they will be invited to apply for the Grant in subsequent years. This program has been going 15 very well, with performers, school programs, and puppet shows conducted through the 16 Bookmobile. A Chautauqua program, "Folktales of Northern New Mexico," is scheduled for 17 February 14`h 18 Sandra Cowan, Reference Librarian, has applied and received a grant called, "People and 19 Stories = Gente y Cuentos." This is a bilingual program, and Sara Buck, Professional-in- 20 Training, who is bilingual and has a Ph.D. in History, will be helping with the bilingual part of 21 this grant. The purpose of this program is to support literacy skills and writing skills in the 22 bilingual environment. Sandra will be traveling to Seattle next week to attend training for this 23 grant. Sara Buck will also work as the scholar on a World War I grant. This is a grant funded 24 program which will include films, discussion groups, and lectures on World War I events. 25 Ms. Johnston asked if new books could be donated to the Library or do they have to go to 26 the bookstore? Ms. Grumet stated that everything donated first goes through the Library, unless 27 the books are handed directly to the person in the bookstore. As per the terms of agreement with 28 the bookstore, all books donated by the public will go through the Library first. The donation 29 cart is stationed by the new books shelves. 30 Ms. Grumet mentioned that the Friends provided a very nice Christmas luncheon for the 31 Library Staff. 3 1 Ms. Grumet met with Joshua Rosenblatt, Water Conservation Coordinator with the City 2 of Las Cruces. Mr. Rosenblatt is working on a grant to develop a xeriscape demonstration 3 garden and is interested in doing this at the Branigan Library. If the project is completed, the 4 Branigan Library will save an estimated 2 million gallons of water per year. Currently, the 5 Library is spending $300 to $500 a month on water in the summer. The Board moved and 6 approved to recommend to the City of Las Cruces to proceed with the xeriscaping project at the 7 Thomas Branigan Memorial Library at 200 E. Picacho, Las Cruces,NM. 8 UNFINISHED BUSINESS: 9 Members asked for status of the plexiglass donation box. Ms. Grumet informed them 10 that there is no change in regards to the donation box. Ms. Grumet is currently working with the 11 Facilities Department to reconfigure the counter space. At this time, nothing has been started. 12 Mr. Xavier Paz, Library Maintenance Leader, may be assigned the task. At this time, Mr. Paz 13 has several other projects to complete before he can start the reconfiguration. 14 Ms. Leverett and Mr. Givens heard from Councilor Strain regarding his nomination to the 15 Advisory Board. Councilor Strain has submitted Mr. John Bloom's name to fill Ms. Julie 16 Mercurio's position on the Board. 17 NEW BUSINESS: 18 Mr. Ballard wished to discuss item 23 in the Monthly Report, "People should be allowed 19 to take out 4 to 5 videos for one week." Mr. Ballard wanted to know if there could be an 20 upgrade on the video checkouts comparable to what Blockbuster and other video businesses are 21 using. Ms. Grumet explained that the two video checkout limit was imposed at the time the 22 collection was started, and now with the increased inventory, this could change. Jacki Fisher, 23 Program Coordinator for Library Systems will need to work on upgrading the system software 24 before this can be implemented. Members discussed the possibility of using credit cards to 25 check out videos and as a means to recoup some of the losses incurred by the Library as video 26 stores do now. 27 Mr. Ballard suggested that the Branigan Library, in conjunction with the Zuhl Library on 28 campus, might be interested in producing a joint library services presentation, a PowerPoint 29 traveling program, which would go to places like Hospitality Clubs, Service Clubs, etc. Ms. 30 Grumet will speak with Dr. Beth Titus to see if she would be interested. 31 ANNOUNCEMENTS: Nothing to report. 4 I PUBLIC PARTICIPATION: Mr. Mark Mumper, Library Specialist II, introduced himself to 2 the Board Members and explained some of his duties as a Library Specialist. He stated he was 3 interested in how the Library Advisory Board meetings function. 4 ADJOURNMENT 5 The meeting adjourned at 3:13 p.m. The next Branigan Library Advisory Board meeting 6 is set for February 24, 2005, at 2:00 p.m. in the Library Boardroom. 7 8 9 Secretary 10 5