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09-18-1996SpecMtg I MINUTES OF A SPECIAL MEETING OF 2 THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD HELD ON 4 SEPTEMBER 18, 1996 5 6 The Board Meeting of the Housing Authority of the City of Las Cruces was held at 6:10 7 8 p.m. at 926 S. San Pedro, in the City of Las Cruces, State of New Mexico. 9 10 1. Roll Call. 11 12 The meeting was called to order by Lorraine R. Gutierrez, Chairperson. 13 14 MEMBERS: Lorraine R. Gutierrez, Chairperson 15 Frances F. Williams, Vice Chairperson 16 Trevas Y. Ryan, Commissioner 17 Alice E. Holmes, Commissioner 18 19 OTHERS: Andrew T. Holguin, Interim Exe. Director 20 Caroline Velarde, Executive Secretary 21 Tom Hassell, Interim Dep. Dir/Mod. Mgr. 22 23 2. Resolution No. 560 - A Resolution to Approve and Certify the 1993, 1994 and 24 1995 Comprehensive Grant Programs' (CGPs') Performance and Evaluation 25 Report. 26 27 Mr. Hassell stated that the HACLC must certify its expenses for the Comprehensive 28 Grant Program as of June 30, 1996. Since Vice Chairperson Williams was fairly new to 29 the Board, Mr. Hassell briefly explained the performance and evaluation report and the 30 purpose for certification via resolution. 31 Chairperson Gutierrez entertained a motion to approve Resolution No. 560 as 32 presented to the Board. So moved by Vice Chairperson Williams. Seconded by 33 Commissioner Holmes. Chairperson Gutierrez took a vote for approval: 34 Vice Chairperson Williams voted in favor. 35 Commissioner Ryan voted in favor. 36 Commissioner Holmes voted in favor. 37 Motion carried. 38 3. Preparation for the work session with City Council on September 23, 1996. 39 Mr. Holguin stated that due to conflicting schedules the work session with City Council 40 has been rescheduled for October 14th at 5:00 p.m. The Board gave an overview of 41 what they will present at the work session. They discussed the services provided by 42 the HACLC, its financial status, its various programs, the areas of concern, and the 9 1 43 agency's future direction. The Board stated that they would contact Ms. Mary Torres, 44 Attorney, and inform her as to what will be presented at the work session. If it is 45 determined that her presence will be necessary in the event that there is a discussion 46 with regards to the relationship between the HACLC and City Council, then Ms. Torres 47 will be in attendance. 48 4. Public Participation. No public participation took place. 49 5. Recommendations and Comments by Board Members. 50 Commissioner Ryan inquired if HUD's legal counsel provided training on the Open 51 Meetings Act. Mr. Holguin replied that he is not aware if HUD provides this type of 52 service. Vice Chairperson Williams reiterated from a previous board discussion that 53 either Ms. Torres or Mr. Connelly, Acting City Attorney, would be able to provide such 54 training. The Vice Chair stated that she would contact Mr. Franklin from the Attorney 55 General's Office in Albuquerque to inquire about training on the Open Meetings Act. 56 6. Other Business. 57 Mr. Holguin reiterated a previous discussion concerning whose services the HACLC 58 will utilize for future legal counsel. Mr. Holguin pointed out that he spoke with Mr. 59 Connelly, Acting City Attorney, who stated that he would be willing to assist the 60 HACLC. However, he would like to know the scope of work before making a firm 61 commitment to the organization. For instance, would it involve resident litigation, 62 and/or review of personnel policies, etcetera? Of course, the HACLC would be 63 charged half the fee of that of a private attorney. The Board stated that they would take 64 Mr. Holguin's information under advisement and continue to research the issue. 65 7. Adjournment. 66 Chairperson Gutierrez entertained a motion for adjournment. So moved by Vice 67 Chairperson Williams. Chairperson Gutierrez took a vote for approval: 68 Vice Chairperson Williams voted in favor. 69 Commissioner Ryan voted in favor. 70 Commissioner Holmes voted in favor. 71 Motion carried. 10 Ark 72 Adjournment 7:20 p.m. 73 SEAL APPROVED BY, 74 75 76 wE11 tCo f^� Lorraine R. Gutierrez, Chairperson oy 77 N78 79 ,,�►fru. .••�•''�o 80 11 81 SUBMITTED BY, 82 83 1 84 85 �✓ 86 An f@W T.JH Igui , Interim utive Director 11