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08-15-1996Annual I MINUTES OF AN ANNUAL MEETING OF 2 THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD HELD ON 4 AUGUST 15, 1996 5 6 The Board Meeting of the Housing Authority of the City of Las Cruces was held at 6:48 7 8 p.m. at 926 S. San Pedro, in the City of Las Cruces, State of New Mexico. 9 10 1. Roll Call. ll 12 The meeting was called to order by Lorraine R. Gutierrez, Chairperson. 13 14 MEMBERS: Lorraine R. Gutierrez, Chairperson 15 Trevas Y. Ryan, Commissioner 16 Alice E. Holmes, Commissioner 17 Frances F. Williams, Commissioner 18 19 OTHERS: Andrew T. Holguin, Interim Exe. Director 20 Caroline Velarde, Executive Secretary 21 Tom Hassell, Interim Deputy Director 22 23 2. Board Election of Chairperson and Vice Chairperson 24 Commissioner Williams nominated Chairperson Gutierrez to continue being the 25 Chairperson. Commissioner Holmes ceased the nomination. Seconded by 26 Commissioner Ryan. All were in favor. Motion carried. Chairperson Gutierrez 27 accepted the position to resume as the Chairperson and stated that she would be 28 seeking more support from the commissioners and the HACLC. 29 Commissioner Ryan nominated Commissioner Williams to be Vice Chairperson. So 30 moved by Commissioner Holmes. All were in favor. Motion carried. Vice Chairperson 31 Williams accepted the position and stated that she would to do her best to serve the 32 Board. 33 3. Recommendations and Comments by Board Members. 34 The Board discussed the court hearing that was held earlier in the day in which Judge 35 Robles was presented a packet containing confidential documents that were requested 36 by the Sun-News for public perusal. The confidential documents dealt with the former 37 Executive Director and his separation from the HACLC. Judge Robles determined that 38 the documents in question could be released for public perusal by the newspaper, 39 however, he was willing to give both parties (HACLC Board and Mr. Roberts) thirty (30) 40 days to appeal his decision. The Board requested to have a special meeting 41 scheduled for August 26th at 6:30 p.m. in which they will meet with Mr. Weinbrenner to 42 address this issue. 13 43 4. Other Business. 44 • Copies of the interim annual report were distributed to the Board. Several areas 45 of the report were highlighted for the Board without going into detail. The staff 46 will be on hand at the next regular meeting to answer questions if any. It was 47 noted that the organizational chart was different from the one proposed in the 48 personnel policy. 49 • Being new on the board, Vice Chairperson Williams is not familiar with the 50 PHMAP (Public Housing Management Assessment Program) and requested 51 explanation. Mr. Hassell briefly explained that the PHMAP consists of obtaining 52 the maximum points possible in different areas of a housing authority which will 53 determine its status. Case in point, the HACLC received a 100% PHMAP score 54 for last year which meant that the authority received a high performer status. 55 • Mr. Holguin mentioned that he is looking into getting temporary help for the 56 Admissions Counselor when the Admissions Secretary goes on maternity leave. 57 5. Adjournment. 58 Chairperson Gutierrez entertained a motion for adjournment. So moved by Vice 59 Chairperson Williams. Chairperson Gutierrez took a vote for approval: 6o Vice Chairperson Williams voted in favor. 61 Commissioner Ryan voted in favor. 62 Commissioner Holmes voted in favor. 63 Motion carried. 64 Adjournment 7:55 p.m. 65 SEAL APPROVED BY, 66 f 67 � NEL'V K>:XfC0 1iD = 68 � a}+� .,.;., �;�-�� Lorraine R. Gutierrez, Chairperson 69 70 71 72 73 SUBMITTED BY, 74 75 76 77 78 Andrew T. 1461guin, Interim E x cutive Director 79 14