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08-09-1996Spec I MINUTES OF A SPECIAL MEETING OF 2 THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD HELD ON 4 AUGUST 9, 1996 5 6 The Board Meeting of the Housing Authority of the City of Las Cruces was held at 9:10 7 8 a.m. at 926 S. San Pedro, in the City of Las Cruces, State of New Mexico. 9 10 1. Roll Call. 11 12 The meeting was called to order by Lorraine R. Gutierrez, Chairperson. 13 14 MEMBERS: Lorraine R. Gutierrez, Chairperson 15 Trevas Y. Ryan, Commissioner 16 Alice E. Holmes, Commissioner 17 Frances F. Williams, Commissioner 18 19 ABSENT: Rita Triviz, Commissioner (excused) 20 21 OTHERS: Andrew T. Holguin, Interim Exe. Director 22 Caroline Velarde, Executive Secretary 23 Sharon Hansen, Accountant 24 Tom Hassell, Deputy Dir./Mod. Manager 25 Joe Sandoval, Maint. Mechanic A 26 Al Vizcarra, Community Activities Coor. 27 Alvin Watson, candidate for Exe. Dir. 28 29 2. Staff Presentation/Orientation. 30 As per the Board's request, Mr. Holguin explained that each manager/supervisor was 31 going to give Mr. Watson a brief presentation of their respective departments to 32 include: Accounting, Maintenance; Modernization, Community Activities and Housing. 33 After the presentations, a question and answer session followed with a group 34 discussion involving Mr. Watson and the Board. 35 3. Tour of the HACLC property. 36 Mr. Holguin took Mr. Watson on a tour of the HACLC property. This tour included an 37 on-site visit of the administration and maintenance buildings with the on-going ADA 38 renovations; the housing neighborhoods and community centers. 39 4. Intermission/Recess. 40 Chairperson Gutierrez entertained a motion to go into intermission/recess at 11:05 a.m. 41 So moved by Commissioner Holmes. Seconded by Commissioner Williams. 42 Chairperson Gutierrez took a vote for approval: 43 Commissioner Ryan voted in favor. 1 44 Commissioner Holmes voted,in favor. 45 Commissioner Williams voted in favor. 46 Motion carried. 47 Chairperson Gutierrez entertained a motion to reconvene from intermission/recess at 48 2:30 p.m. So moved by Commissioner Holmes. Seconded by Commissioner Ryan. 49 Chairperson Gutierrez took a vote for approval: 50 Commissioner Ryan voted in favor. 51 Commissioner Holmes voted in favor. 52 Commissioner Williams voted in favor. 53 Motion carried. 54 5. Discussion regarding limited personnel matters - to conduct an interview with 55 a candidate for the Executive Director's position. 56 57 Chairperson Gutierrez entertained a motion to convene into closed session at 2:35 p.m. 58 So moved by Commissioner Holmes. Seconded by Commissioner Ryan. Chairperson 59 Gutierrez took a vote for approval: 60 Commissioner Ryan voted in favor. 61 Commissioner Holmes voted in favor. 62 Commissioner Williams voted in favor. 63 Motion carried. 64 Chairperson Gutierrez entertained a motion to reconvene into open session at 5:17 65 p.m. So moved by Commissioner Holmes. Seconded by Commissioner Ryan. 66 Chairperson Gutierrez took a vote for approval: 67 Commissioner Ryan voted in favor. 68 Commissioner Holmes voted in favor. 69 Commissioner Williams voted in favor. 70 Motion carried. 71 During closed session, the Board interviewed Mr. Alvin Watson, candidate for the 72 Executive Director's position of the Housing Authority. The Board asked Mr. Watson if 73 he was selected for the position, pending the outcome of the background, police and 74 financial checks, and the checking of his references, would he accept the position. Mr. 2 75 Watson stated that he would, and that he would accept a salary of$55,000.00 per year. 76 The Board asked him about his availability. Mr. Watson indicated that he would be 77 available in about two months. The Board advised Mr. Watson that if he was selected, 78 he would be on probation for six (6) months and he stated that he was agreeable to 79 this. The Board also advised Mr. Watson that pending the background checks, the 80 Board would advise him of their decision as to whether or not he was selected. 81 6. Recommendations and Comments by Board Members 82 • Copies of a letter from Commissioner Triviz was distributed to the Board 83 informing them that due to prior engagements, she would not be attending the 84 board meeting on August 13th. 85 • The Board requested Mr. Holguin to obtain three (3) quotes from businesses that 86 conduct background checks on individual for potential employment. They also 87 requested to have the next five (5) resumes submiited at the regular meeting 88 (8/13). 89 • The Board pointed out that a work session with City Council is tentatively 90 scheduled for September 6, 1996. The Board noted several issues that they 91 would like to address with the City Council 92 7. Other Business. 93 a. Annual Meeting 94 Mr. Holguin noted that the annual meeting is scheduled for August 15th at 95 approximately 7:30 p.m. pursuant to the By-Laws. The Board requested to have the 96 annual meeting start at 6:30 p.m. rather than 7:30 p.m. It was also mentioned that 97 elections for a Chairperson and Vice Chairperson will take place at the meeting as 98 outlined in the By-Laws. Chairperson Gutierrez entertained a motion to have the 99 annual meeting commence at 6:30 p.m. So moved by Commissioner Williams. 100 Seconded by Commissioner Holmes. Chairperson Gutierrez took a vote for approval: 101 Commissioner Ryan voted in favor. 102 Commissioner Holmes voted in favor. 103 Commissioner Williams voted in favor. 3 104 Motion carried. 105 • Mr. Holguin reiterated the fact that HUD disallowed the utilization of federal 106 funds to pay for services rendered by Professional Excellence. Based on this 107 information in a letter dated June 25, 1996 from HUD, Mr. Holguin will have a 108 resolution prepared for the regular meeting (August 13th) to reallocate the 109 expenditure by using non-federal funds. 110 8. Adjournment. 111 Chairperson Gutierrez entertained a motion for adjournment. So moved by 112 Commissioner Williams. Seconded by Commissioner Ryan. Chairperson Gutierrez 113 took a vote for approval: 114 Commissioner Ryan voted in favor. 115 Commissioner Holmes voted in favor. 116 Commissioner Williams voted in favor. 117 Motion carried. 118 Adjournment 6:05 p.m. 119 SEAL APPROVED BY, 120 of 121 4 sklw _ J 122 _ s� 1981 123 ti `'4� ` Lorraine R. Gutierrez, Chairperson 124 �''" �.•�'~ 125 126 127 128 SUBMITTED BY, 129 130 131 132 133 Andrew . Holguin, Inter' xecutive Director 134 135 4