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03-07-1996 Meeting Minutes West Mesa Design Review Advisory Committee The West Mesa Design Review Advisory Committee met on March 07, 1996 in the City Manager's Conference Room, Las Cruces City Hall. Members present were: Councillor Jack Valencia Councillor J. Henry Gustafson Councillor Karen Stevens City Manager Bruno Zaldo Assistant City Manager Jerry Trojan Development Services Director Jim Ericson Jerry Leyendecker representing Utilities Division Also present at the meeting was Joe Dearing, City Special Projects Office and Ted Morris, Airport/Industrial Park Department; Roy Torres, and Gilbert Mesa, Engineer representing Mr. Torres. The meeting was called to order at 1:10 P.M by Mr. Zaldo. Mr. Zaldo said that since there are new City Councillor appointments to the Committee, it would be appropriate to start the meeting with a selection of a Chairperson for the Committee. After brief discussion, a motion was made by Councillor Valencia, seconded by Mr. Zaldo to nominate Councillor Henry Gustafson as Chairman. All votes aye, motion carried. Mr. Zaldo made a motion, seconded by Mr. Ericson to nominate Councillor Stevens as Vice Chairman. All votes aye, motion carried. Councillor Valencia then made a motion, seconded by Mr. Zaldo to elect Councillor Gustafson as Chairman and Councillor Stevens as Vice Chairman by acclamation. All votes aye, motion carried. The next item of business was to conduct further review by the Committee of the progress of development of the 10.0 acre Roy Torres property in the southeast quadrant of the Industrial Park. Mr. Dearing presented a briefing to Committee members on the issues relating to this property, noting that the property sale closed in December of 1990 and Mr. Torres was to have started development in December of 1993 to meet the requirements of the Protective Covenants. He said that the reason for this requirement in the covenants was to maximize benefit to the citizens of Las Cruces from the City's investment in infrastructure. Mr. Trojan said that another reason for the requirement was that the City does not want speculators tying up vacant land, and profiting from the City's investment. Councillor Valencia gave an update from the City Council perspective, noting that the Council was requesting that the Committee, with new appointments, conduct one final review of the issue to re-purchase the property. He said that the Council had tabled a proposal to re- purchase the land until the Committee provides a final review; and the Council has requested that the Committee recommend back to the Council on the specific course of action after review of the issues. Mr. Torres presented a letter to the Committee with a proposed development schedule and a draft site plan for the property. (See attachment to minutes.) The schedule indicated a total time to complete construction of 630 days. Mr. Ericson discussed the proposed time schedule and noted previous dates set for submission by the Committee for Mr. Torres to submit plans and start development. Councillor Valencia asked Mr. Torres how fast the development could WMDRAC Meeting Minutes, 03/07/96, Page 2. be completed, if the plans and construction were given a fast track priority. Mr. Gilbert Mesa, representing Mr. Torres said that the plans and construction will take one year, in a fast-track format. Mr. Torres gave a history of his attempts to develop the property indicating that he has been faced with numerous personal financial problems along the way. He said that he now has • contingency approval from Sunwest Bank for approval of the first phase of the development. Mr. Dearing briefly discussed the original contract between the City and Mr. Torres. He said that Mr. Torres is required to build a 30' width street, a 12" water main and a 4" gas main for a distance of approximately 2,100 feet to serve the development, Mr. Torres said that he is now prepared to submit plans and complete the first phase of the development. He said that he needs a commitment from the Committee to do this; and he will proceed with expenditure of funds for engineering and development processing. He also discussed the proposal to re-purchase the property in April of 1992 and that he was behind on payments at that time. Mr. Zaldo discussed financing of the development plan and infrastructure. He suggested that the Committee may want to defer action on this issue for up to 30 days to allow Mr. Torres to bring back a firm financial commitment from Sunwest Bank to finance the construction of the development and the required City infrastructure. Mr. Torres said that he has a letter from the City which states that he does not have to construct off-site City infrastructure. Mr. Ericson briefly suggested if the Committee may want to recommend an alternative site for Mr. Torres, based on the value that Mr. Torres has in the 10 acre property. Mr. Torres began a discussion of when the City sends invoices, and requested clarification on this issue. He said that the City had previously sent out invoices, but that he had recently received a letter indicating that he was in arrears on water rights payments, and that he never received an invoice. Mr. Torres said that he paid the water rights assessment fees. Committee members briefly discussed contractual obligations, payments to be made under the contract, and the responsibility of the property owner to make payments according to the contract, regardless if the City sends timely invoices. Councillor Gustafson reviewed several options that could be considered by the Committee. Committee members discussed with Mr.Torres financial capabilities;and does Mr.Torres have the financial commitment to complete the development and the necessary City infrastructure to serve the site. Mr. Torres said that he had the financing to complete the initial phase of the development on his property, but that he did not currently have the capability to complete the City infrastructure. After further discussion, a motion was made by Mr. Trojan, seconded by Councillor Valencia to recommend back to the Council to re-purchase the 10 acre Torres property, due to violation of the protective covenants and failure to show progress towards developing the property. All votes aye, motion carried. The next item of business was to discuss proposals for an entrance sign for the property, and other types of signs. Mr. Dearing presented pictures of industrial/commercial development entrance signs. Councillor Valencia began a discussion of signs to advertise property from the WMDRAC Meeting Minutes, 03/07/96, Page 3. interstate. Mr. Dearing said that signs on the interstate should also be considered to give an indication of where to exit. After further discussion, staff was directed to pre[pare a proposal on entrance signs for the Committee to review, with cost estimates and suggested designs. Research was also to be conducted regarding the type of real estate sign allowed by the covenants and the zoning code. Further, the NMTHD should be contacted about adding exit signs on the interstate. Councillor Valencia suggested that the signs should be design oriented. Discussion further occurred regarding the renting of an off-site billboard to advertise the Industrial Park. Councillor Gustafson asked if staff could prepare a marketing package on the industrial park to send to all the realty firms in Las Cruces. He also suggested that a presentation be made to the Board of Realtors. Staff discussed a policy on realtor participation on sales in the Industrial Park, as approved by the Committee in 1995. Mr. Zaldo advised the Committee of recent discussions regarding the location of the Drug Task Force Crime Lab at the Industrial Park on a 5 acre parcel. He suggested a location east of Love's Country Store on Crawford Boulevard. Committee members decided that the next meeting will be at the Airport and property owners should be invited to the meeting. Discussion concerning incomplete parking and landscaping at F & A Dairy Products, and incomplete landscaping at PPT occurred. Mr. Morris was requested to visit these property owners and indicate that these uncompleted construction items are a concern to the Committee, and that the Committee will be addressing these issues in writing in the near future. Mr. Dearing was requested to prepare letters for Councillor Gustafson to send to these property owners addressing the same issues. Councillor Gustafson requested that the staff provide copies of a marketing plan for the Industrial Park. Committee members decided on meeting times and frequency. The next meeting of the Committee will be on the second Wednesday of the April (April 10, 1996) at 5:00 P.M. Mr. Trojan suggested that a discussion item at that meeting should be the mission of the Committee. There being no further business to conduct, the meeting adjourned at 2:35 P.M. MESA EN NEERING consulting civil & environmental engineers PROPOSED DEVELOPMENT PLAN SCHEDULE RV Park at West Mesa Air Industrial Park Developer: Roy V. Torres P.O. Box 391 Mesilla,NM 88046 1. Obtain Site Topographic Survey 60 days 2. Prepare Detailed Site Development Plan 90 days 3. Obtain City Approval of Site Plan 60 days 4. Prepare Construction Drawings (Phase-1 Improvements) 180 days 5. Obtain City Approval of Construction Drawings 60 days 6. Commence Construction of Phase-1 Improvements 180 days TOTAL ESTIMATED DAYS: 630 days prepared by: Gilbert G. Mesa, PE Principal Engineer 740 El Parque Drive • El Paso, TX 79912 • Tel (915) 581-2554 • Fax(915) 581-7371 P.O. Box 16213 • Las Cruces, NM 88004 • Tel (505) 523-7040 • Fax(505) 523-7105 �I s �f �(F Kir ak S JrK ` I Al I I N a \'\'�9 {�\ �.� ��'l `/� � � y� � .'� l i6� /�!�.�I i�tD'!,f/�; ,O �✓'I _ g `i f Aa, \ � rr�•r• �� � meg\ � ��, � .��l:��' %�l�'��, '�) �I � i 'ill oae;olrtx »>.r�x i x x a a n n N rA T � l All 25 1 111 t Is - R r 0 �o MAR-18-1946 16:43 CLC_ F I NP4,1CF_ DIRECTOR P.01 57510 OFFICIAL RECEIPT x c 941 o 1 27 to, kC ['731) 11-0 L1`1 7r.?]:z '1 v1 i C 2t15(}otxl;I w-16 7 VIP Alit'. I lkli Rel i y of:RE oz SFtIFIN 14 t �.F'€ r: +)fhtr}(frlhtti;tlt)tlr3uii57•`_'.ti V ! r�i 13.(01 I< 3 r � t 4 �e Co ame :Address Comments Cashier TOTAL P.01 03/18/96 16:37 TX/RX N0.0859 P.001 O Qo� ea 1Q0 �UT@@o AGENDA WEST MESA DESIGN REVIEW ADVISORY COMMITTEE MEETING March 07, 1996 Place: City Hall, City Manager's Conference Room Time: 1:00 P.M. 1. Further Review of Progress Of Development For The 10.0 Acre Torres Parcel Of Land In The West Mesa Industrial Park Land. 2. Discussion of Entrance Sign(s) and Directional Signs for Industrial Park. 3. Other Issues. The City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the City at least 24 hours before the meeting. Telephone 526-0000 or TDD Number 526-1222. AN EQUAL OPPORTUNITY EMPLOYER P.O.DRAWER CLC LAS CRUCES,NEW MEXICO 88004 PHONE 505526.0000 CITY OF LAS CRUCES INTER-DEPARTMENTAL MEMORANDUM SPECIAL PROJECTS OFFICE TO: Bruno Zaldo, City Manager FROM: Joe Dearing, Special Projects Office /L SUBJECT: Draft Minutes From West Mesa Design FILE NO. Review Advisory Committee on Roy Torres M-96-19 Property Re-Purchase. DATE: 03/19/96 Attached are the agenda and draft minutes from the March 7, 1996 West Mesa Design Review Advisory Committee meeting. The minutes of the first item, Further Review of Progress of Development For the 10 Acre Torres Parcel of Land In The West Mesa Industrial Park, should be presented to the City Council at the next meeting on April 1, 1996. The Council tabled a proposal to re-purchase the Torres property at the January 2 meeting. Since that meeting, Mr. Torres has paid water rights fees in the amount of $8,372.29 according to the attached receipt. Accordingly, the re-purchase price for the Council to consider should be revised from $34,092.27 to $42,464.56. Please advise if you need additional information on this subject. c: Jim Ericson o� West Mesa Design Review Advisory Committee