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01-10-2001 I LAS CRUCES METROPOLITAN PLANNING ORGANIZATION 2 POLICY COMMITTEE 3 Wednesday, January 10, 2001 4 City Hall, Council Chambers 5 6 Due to malfunctioning of the recorder, the following are summary minutes from the Las Cruces 7 Metropolitan Planning Organization Policy Committee Meeting held on Wednesday, January 10, 8 2001, at City Hall, 200 N. Church Street, Las Cruces,NM. 9 10 Members Present: Chairman Tommy Tomlin(City of Las Cruces) 11 Councillor John Haltom(City of Las Cruces) 12 Commissioner Joseph Cervantes (Dona Ana County) 13 Trustee Nora Barraza(Town of Mesilla) 14 Councillor Steven Trowbridge (City of Las Cruces) 15 16 Members Absent: Mayor Michael Cadena(Town of Mesilla) 17 Commissioner Carlos Garza(Dona Ana County) 18 Commissioner D. Kent Evans (Dona Ana County) 19 Trustee Carlos Castaneda(Town of Mesilla) 20 21 Staff Present: David Carpenter(Las Cruces MPO) 22 Tim McAllister(Las Cruces, MPO) 23 Lisa Fuselier(Las Cruces, MPO) 24 Brian Denmark (CLC Planning) 25 26 Others Present: Wayne Preskar New Mexico State Highway Department 27 28 1. CALL TO ORDER 29 30 The meeting was called to order at 7:10 pm 31 32 II. SPECIAL PRESENTATIONS 33 34 A plaque to former County Commissioner and Policy Committee Member, Ken Miyagishima 35 was presented on behalf of the MPO by Chairman Tomlin. 36 37 Ken Miyagishima thanked the Policy Committee, the Chairman, the Staff and Brian Denmark 38 (former MPO Officer) for the plaque and the important work they do and for allowing him to 39 serve on and work with the Policy Committee. 40 41 III. ELECTION OF OFFICERS 42 43 Chairman Tomlin opened the floor for nomination of Chairman of the MPO Policy Committee. 44 45 Commissioner Cervantes: I nominate Councillor Tomlin of Las Cruces. 46 47 Chairman Tomlin: All those in favor say"Aye". Motion was approved unanimously 5-0. 48 49 Chairman Tomlin opened the floor for nominations of Vice-Chair of the MPO Policy 50 Committee: 51 52 Commissioner Cervantes: I nominate Mayor Cadena of Mesilla. 53 54 Chairman Tomlin: I close the floor to nomination and all those in favor say"Aye". Motion was 55 approved unanimously 5-0. 56 1 1 2 IV. REVIEW AND APPROVAL OF MINUTES. 3 4 Councillor Tomlin: The first item of business is a review of the minutes from the November 8, 5 2000 meeting. Entertain a motion for the acceptance of the minutes. 6 7 Moved by Councillor Haltom 8 9 Seconded by Commissioner Cervantes. 10 11 Chairman Tomlin: All those opposed"Nay". 12 13 All: "Aye" 14 15 Motion to approve the minutes was approved 5-0. 16 17 V. NEW BUSINESS -ACTION ITEMS 18 19 A. Resolution No 01-001: A resolution to Adopt the Las Cruces MPO's Open 20 Meeting Resolution for 2001. 21 22 Chairman Tomlin: Under "New Business" we have the Resolution No. 01-001. A resolution to 23 adopt the Las Cruces MPO's open meeting resolution for 2001. 24 25 Moved by Councillor Haltom-with corrections. 26 27 Seconded by Commissioner Cervantes. 28 29 All: "Aye" 30 31 Chairman Tomlin: All those opposed "Nay". Motion carries unanimously 5-0. 32 33 B. Resolution No. 01-002: A Resolution to Adopt the Las Cruces MPOOs 2001 34 Schedule of Meetings for the Policy, the Technical Advisory, and Bicycle Facility 35 Advisory Committees. 36 37 Chairman Tomlin: The next order of business is Resolution No. 01-002: A Resolution to adopt 38 the Las Cruces MPO's 2001 Schedule of Meetings for the Policy, the Technical Advisory and the 39 Bicycle Facility Advisory Committees. 40 41 David Carpenter reported that each year the MPO is required to adopt a calendar for the Policy 42 Committee. This year included the calendar of the TAC and the BFAC. The TAC &BFAC 43 have reviewed their calendars prior to consideration by the Policy Committee. 44 45 Chairman Tomlin asked for a motion to approve Resolution 01-002. 46 47 Moved by Commissioner Cervantes. 48 49 Seconded by Councillor Haltom. 50 51 Chairman Tomlin: All those in favor say "Aye" 52 53 All: "Aye" 54 55 Chairman Tomlin: All those opposed"Nay" 56 Motion passed unanimously. 2 I C. Resolution No. 01-003: A Resolution Amending the Las Cruces MPO's 2 Transportation Improvement Program(TIP) for FY 2000/2001. This amendment is 3 to include funding in the amount of$187,900.00 for the Las Cruces Railroad and 4 Transportation Museum as included in Federal Transportation Appropriations Bill. 5 6 Chairman Tomlin asked for a motion to approve Resolution 01-003. 7 8 Moved by Councillor Haltom 9 10 Seconded by Commissioner Cervantes. 11 12 David Carpenter stated that President Clinton signed the Transportation Appropriations in 13 October which included$187,900.00 for the City for the Railroad Museum at the Las Cruces 14 Depot which does not require matching funds. In order for the City to receive these funds, the 15 TIP must be amended and that is the action being requested. After the TIP is approved, the City 16 may enter into an agreement with the State to actually receive the funds. 17 18 Chairman Tomlin: All in favor to approve the resolution say"Aye". 19 20 All: "Aye". 21 22 Chairman Tomlin: All those opposed to the resolution say"Nay". 23 24 Motion carried unanimously. 25 26 D. Resolution No. 01-004: A Resolution Endorsing the Issuance of A Contract 27 between the City of Las Cruces, on the MPO's Behalf, to Resource Systems Group, 28 Inc. of White River Junction,VT, for the undertaking of a Travel Behavior Survey 29 and corresponding Transportation Model update for the MPO. 30 31 Chairman Tomlin: The next order of business is Resolution No. 01-004: The contract issue. 32 33 Moved by Councillor Haltom. 34 35 Seconded by Trustee Barraza. 36 37 Councillor Trowbridge had a question for David Carpenter, asking what is the purpose? 38 39 David Carpenter stated that the contract is in 2 parts which is to be completed by the consultant. 40 The first part is the survey, in which the consultant will perform. The second part is an update, 41 the EMME/2 model used by the MPO. The EMME-2 is widely accepted and considered the 42 most effective model to use. The City and MPO's transportation network is laid out in quadrants 43 and then traffic is assigned to the quadrant as the land uses change. The model can predict how 44 changes in land use will impact the transportation network. This effort is necessary because the 45 model has only been updated on a corridor level since the late 1980's. This will be a system-wide 46 update. 47 48 Councillor Trowbridge stated this is a new development and is looking forward to this. 49 50 Chairman Tomlin: All in favor"Aye". 51 52 All: "Aye". 53 54 Chairman Tomlin: All those opposed to the resolution say"Nay". 55 Motion carried unanimously. 56 3 I VI. STAFF REPORTS/ OTHER DISCUSSION 2 3 A. Status of U.S. Highway 70 project 4 5 David Carpenter invited Mr. Wayne Preskar to speak to the committee about the progress on 6 Hwy 70. 7 8 Mr. Wayne Preskar stated that it seems to be working well. He did state that there was a 9 problem with the Rinconada area,when the City started construction. They are going to install 10 temporary signals, (30 seconds every 5 minutes) tomorrow. He stated that the project is about 11 40%complete. The bridge on Del Rey will be completed by March. There will be a third 12 project- Onate/Porter. They are going to advertise open bids by the 2 of March, for six weeks. 13 Range will be from $20 million with only outstanding issues on the utility relocation. The fourth 14 project will be scheduled for June. They are running a little bit behind as they have quite a 15 number of parcels to acquire; the design is almost complete and closer to the budget. He stated 16 things have gone quite well and are flowing pretty well. They should have at least part of the 17 road complete by mid-June. 18 19 Chairman Tomlin asked if there were any questions. There were no further questions or 20 comments.. 21 22 B. UPWP/TIP Update. 23 24 David Carpenter reported that they have completed most of the rating system and are getting data 25 from the State Highway Department. The TAC should make a recommendation in February. 26 They will begin working on UPWP starting next week. 27 28 C. TAC & BFAC Committee Activities -Update. 29 30 David Carpenter discussed the 2000 BFAC Bicycle Annual Report. 31 32 Councillor Trowbridge stated it should be presented. 33 34 David Carpenter stated he can present it and can make arrangements to present it in March or 35 May. 36 37 Councillor Tomlin recommend to have the resolution for approval. 38 39 Councillor Trowbridge had a question asking who was in charge of providing the RR crossings, 40 particularly the Farley RR crossing. 41 42 David Carpenter indicated that there are individual jurisdictions, and they are a joint effort with 43 the City and the Railroads. The Railroad wants to eliminate these railroad crossings they 44 consider redundant. 45 46 Brian Denmark stated that this was tabled because the Engineering Department is processing 47 data. 48 49 VII . PUBLIC COMMENTS 50 51 There were no public comments. 52 53 VIII. ADJOURNMENT 54 55 Meeting Adjourned at 7:30 pm 56 4