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03-08-2000 I LAS CRUCES METROPOLITAN PLANNING ORGANIZATION 2 POLICY COMMITTEE (PC) MEETING 3 Wednesday, March 8, 2000 4 Las Cruces City Council Chambers 5 6 Following are the verbatim minutes from the Policy Committee (PC) meeting held on 7 Wednesday, March 8, 2000, at 7:00 p.m. in the Las Cruces City Council Chambers, 200 N. 8 Church Street, Las Cruces,NM. 9 10 Members Present: Chairman Tommy Tomlin 11 Councillor Steven Trowbridge 12 Commissioner Carlos Garza 13 Trustee Carlos Castaneda 14 Mayor Michael Cadena 15 Commissioner Joseph Cervantes 16 17 Members Absent: Councillor John Haltom 18 Trustee Nora Barraza 19 Commissioner Ken Miyagishima 20 21 Staff Present: Brian Denmark(CLC/Planning MPO) 22 Tim McAllister(CLC/Planning) 23 Kirk Clifton (CLC/Planning) 24 25 Others Present: Dan Stover(NMSHTD) 26 Laurie Evans (NMSHTD) 27 Darrell Wade (Parsons Brinckerhoff) 28 29 30 I. CALL TO ORDER 31 32 Meeting was called to order by Chairman Tomlin at 7:10 p.m. 33 34 II. REVIEW OF MINUTES 35 36 Tomlin: Call the meeting to order now that we have a quorum. It's ten minutes past seven. We 37 have a review of the minutes from our previous meeting of January the 12t'`. 38 39 Cervantes: So moved. 40 41 Tomlin: It's been moved. 42 43 Castaneda: Second. 1 . I Tomlin: And seconded. 2 3 Garza: Sorry about that 4 5 Tomlin: Approval of minutes. 6 7 Garza: If my phone rings I might have to duck out of here because my wife's on call tonight. 8 9 10 Any questions, corrections, comments about the minutes. If not, all in favor signify by saying 11 "Aye". All opposed, "Nay". Motion carries unanimously. 12 13 14 15 2 I III. NEW BUSINESS/ACTION 2 3 A. Resolution No. 00-003: A resolution affirming the Las Cruces Metropolitan 4 Planning Organization's continued commitment to a proactive public 5 involvement process. 6 7 Tomlin: The next is Resolution No. 00-003: A resolution affirming the Las Cruces Metropolitan 8 Planning Organization's continued commitment to a proactive public involvement process. 9 10 Denmark: Mr. Chairman, members of the committee good evening. We are currently in the 11 process of updating our MPO Transportation Plan and there was concerns from the State 12 Highway Department that Las Cruces MPO was not complying to Federal Mandate in insuring 13 the public was involved throughout our planning process. We have met and they have 14 recognized the fact that we've always involved the public. Our bylaws require public 15 notification for any changes that affect property within the MPO area or any amendments to the 16 MPO plan. What this is doing is just a simple resolution demonstrating our re-commitment that 17 we will always and have always followed our bylaws and require public notification and a public 18 involvement process for any type of activity that we conduct within the MPO. Simple as that. 19 20 Tomlin: Obviously we don't attend our meetings when we talk about Engler Road or Shalem 21 Colony. 22 23 Denmark: Apparently they weren't when Engler Road(inaudible). Those were the meetings they 24 missed. They were smart, they knew those would be long ones. 25 26 Cervantes: Mr. Chairman, I move for adoption of,boy holy cow, Resolution#00-003. 27 28 Tomlin: Is there a second? 29 30 Castaneda: Aye. 31 32 Tomlin: It's been moved by Commissioner Cervantes and seconded by Trustee Castaneda for 33 approval. Any further discussion? Mr. Trowbridge. 34 35 Trowbridge: Thank you Mr. Chairman. Simply for the record. At the first meeting two months 36 ago, I made mention of the possibility of notifying the public(inaudible) staff has been very 37 helpful in identifying some bicycle groups (inaudible) process. And so,what we sent with the 38 agendas out (inaudible) grateful for staffs participation (inaudible). 39 40 Tomlin: And we'll be surprised to see them if they show. Any further discussion? All those in 41 favor signify by saying "Aye". Opposed"Nay". Let the record indicate that the motion passed 42 unanimously. 43 3 I B.. Resolution No. 00-004: A resolution to approve the Las Cruces Metropolitan 2 Planning Organization's Unified Planning Work Program (UPWP) for Fiscal 3 Year 2000/2001. 4 5 Tomlin: The next item is Resolution No. 00-004: A resolution to approve the Las Cruces 6 Metropolitan Planning Organization's Unified Planning Work Program(UPWP) for Fiscal Year 7 2000/2001. I think we have anew one, right? 8 9 Denmark: Right. There's a handed out revised(inaudible) it's needs to be substituted as part of 10 the resolution. 11 12 Tomlin: In order to kind of get this in proper order I entertain a motion. 13 14 Castaneda: I move. 15 16 Tomlin: Moved to pass this resolution by Trustee Castaneda. Is there a second? 17 18 Cervantes: Second. 19 20 Tomlin: Seconded by Commissioner Cervantes. Could I have a motion to substitute the new 21 Exhibit A for the one that is in our packet. 22 23 Cervantes: So moved. 24 25 Castaneda: Second. 26 27 Tomlin: It's been moved by Commissioner Cervantes and seconded by Trustee Castaneda to 28 insert the new Exhibit A into our packet. Any discussion? All those in favor signify by saying 29 "Aye". Opposed"Nay". Let the record indicate the motion passed unanimously. Okay Brian, 30 you want to go through this. 31 32 Denmark: Mr. Chairman, members of the committee, every year we are required adopt a work 33 program that essentially identifies that activities and the projects that we will be conducting over 34 the next fiscal year. It's the Public Transportation Department,the Public Transportation section 35 of the State Highway Department's request that this be adopted in March to allow them an 36 opportunity to review the work and then process it up to FTA and that is why it's before you this 37 particular month. We've made several changes at least organizationally to the document 38 primarily because of the public transportation section. For some of you,you might realize that 39 the organizational categories have changed so now our listing programs support administration 40 section, general development conference of planning section, long range transportation planning, 41 system level and project level, short range transportation and then the TIP. This is coinciding 42 with Federal requirements on the FTA side and I have discussed this issue with the Planning 43 division and some State Highway staff and they didn't have any problems with the categories as 4 I well. It actually simplifies the budgeting and the recording process to the State and Federal 2 Agencies. The first category which is on page, I believe it was 6,program support 3 administration is your basic activities that we do it from an administrative level,the meetings 4 that we have to conduct, the quarterly reports that are required, any miscellaneous type of 5 administration, public involvement, local assistance. Things like that. The meat of the work 6 begins on Section 2,your General Development and Comprehensive Planning,which is number 7 8,page 8. We're assuming the MPO Transportation Plan will be adopted fairly soon,which 8 therefore would allow us to proceed into a variety of different activities and one of the things that 9 we're recommending is to get into a massive(inaudible) calculation and collection of data in 10 order for us to re-calibrate our model for a complete analysis of the MPO area. There's several 11 projects, a couple of them we've already mentioned in the past which is the Origin/Designation 12 study. We have received monies to conduct an O/D study by way of hiring a consultant to do 13 that work and we want to coincide that with the census 2000 that allows us to collect a lot of 14 fresh data and we can input it into the model to do further analysis. What this section refers to is 15 primarily your Long Range Comprehensive planning so there isn't too much information related 16 here because we are assuming that most of that work will be conducted this fiscal year. Possibly 17 the beginning of next fiscal year. It also covers our coverage count program which we are 18 required to do. HPMS, road inventory type of work, population and land use data collection. 19 The City Planning Department will be conducting a city wide land use inventory. The MPO staff 20 will participate in that and collect that particular piece of data to enter into the GIS as part of the 21 model update as well. 22 23 Cervantes: Did you say city wide? 24 25 Denmark: The entire city. 26 27 Cervantes: Why wouldn't it include the MPO? 28 29 Denmark: The County's already been, through the ETZ comprehensive planning process a lot of 30 that work has already been done. 31 32 Cervantes: It's the same land use inventory? 33 34 35 Denmark: We will be using that information as well. The City's is a little older, it hasn't been 36 done for 2 or 3 years. So we need to update that to coincide with what the ETZ's been doing. So 37 that with the ETZ it encompasses all the MPO. Page 10 is your long range transportation plan 38 which fits into the specific projects I indicated,the Origin/Designation studies, model 39 improvement and then tying that up with GIS activities. And then at the project level, 40 continuation of the implementation of the bicycle element as you are aware that the BFAC,they 41 now meet on a bi-monthly basis to deal with the variety of bicycle related issues. So that is one 42 project we assume will continue. Shalom Colony Trail, as I mentioned at the last meeting,has 43 been a subject of quite a lot of conversation related to that classification of roadway and impacts 5 I to that area. We agreed that we consider that a study area. It has been on a work program for 2 some time now. Stern Drive was a request by the policy committee to look at to provide a 3 connection down to University which would allow access from 292 all the way down to 4 University onto Stern Drive and/or Lakeside Drive. This project we have started,we have had to 5 put that the side because of the MPO plan. We would recommend that we get back to that next 6 fiscal year and try to rap that up. The primary property that's affected by this project is NMSU 7 and we've already been in contact with them. What they've requested is to see what the impact 8 of the traffic and what type of alternatives that we provide. Obviously what we're trying to do is 9 provide that connection which may provide some relief through some of the neighborhoods in 10 Mesilla Park and the Mesilla area. That is why we have that particular project. The last project 11 listed is State land and planning project, as we know, the State has several sections directly east 12 of the City of Las Cruces. A letters been sent to Commissioner Powell requesting cooperative 13 agreements be established to start some master planning activities of those lands since that is 14 where our growth is occurring out of the east and if that happens,the MPO needs to be a integral 15 part of that to insure that our plan is included into their master planning process. On the next 16 page, page 13 is your Short Range Transportation Planning. I think most of you are aware of 17 some activities. They've been discussed in the past and we'll continue to provide whatever 18 assistance we need to. The US Highway 70 project as well as the Lohman/I-25 project. We 19 assist the city in their capital improvement programs, the County and Mesilla where needed. The 20 City has participated in the process of hiring a consult to do a inter-modal transportation 21 feasibility study and we will assist there to insure that multi-modalism isn't considered as part of 22 that process. The City's Road Runner Transit Department has been working on welfare to work 23 type issues and we assist in those areas as well. And probably most importantly is the Short 24 Range Transit Study. It is the staffs recommendation, due to the fact that we have some extra 25 monies on our multi-modal side, that we would have the ability to hire a consultant to do a Short 26 Range Transit Study which would deal with primarily your nuts and bolts traffic operations, 27 transit operation type activities. Basically the Transit Element of our plan is the weakest element 28 because there really hasn't been any planning per say on transit operations and what we expect in 29 the future. So it is our recommendation that we begin with a short range look and after we 30 complete that we go to the long range transportation planning process and take a real hard look at 31 where this transit service should be provided. And then finally the TIP it's a requirement that we 32 have to follow and we are just simply indicating that in the plan as one of the activities that we 33 follow. On the last page is our budget summary. It identifies that sources of funding,we are 34 primarily funding through section 112 and 5303 grant monies. Your 5303 are your multi-modal 35 planning type funding activities and then the 112 are your historically,primarily considered your 36 thoroughfare planning type of activities. The funding sources are broken down based on 37 estimates or activities for each category within the work program. It also reflects the match that 38 the City has always provided. It also includes the $152,000 for the O/D study. 39 40 Tomlin: Commissioner Apodaca was bragging the other day at the ETZA about the financial 41 well-being of the County. 42 43 Denmark: Good, so then we can cross the zero's out. 6 I Tomlin: Yeah,we can take the zero's out. 2 3 Garza: Did everybody laugh afterward or not? After that? 4 5 Tomlin: No. 6 7 Garza: He must have been joking. 8 9 Cervantes: Remember that Commissioner Apodaca is running for re-election this year. 10 11 Tomlin: We should move forward(inaudible) a 50/50 split of that$15,000. 12 13 Cervantes: Those of us that are not running this year would say the County's pinching every 14 penny its got. 15 16 Tomlin: Are there any questions about the(inaudible)work program.? 17 18 Cervantes: Mr. Chairman? 19 20 Tomlin: Yeah. 21 22 Cervantes: I have a couple Brian. On page 13, you referred to some of the short term goals and I 23 don't know (inaudible). feedback. The first the Welfare to Work Plan indicates there's ongoing 24 (inaudible) transporting disadvantaged individuals to job sites and job interviews. Is that 25 occurring within the entire MPO area or just within the City? 26 27 Denmark: According to the Transit Director it's occurring all the way down to El Paso. 28 29 Cervantes: Individuals are being taken all the way to El Paso? 30 31 Denmark: That's what he told me. I can't tell you if that's true or not 32 33 Castaneda: I heard the same. 34 35 Cervantes: Well that was part of the plan because the area that the welfare to work program 36 district goes all the way to Santa Teresa or I think Santa Teresa or Sunland Park. 37 38 Denmark: I think the plan he turned in didn't reference that and he probable should have insured 39 that it's been amended to insure that it has reflected that. 40 41 Cervantes: Are individuals originating from locations as far south as Santa Teresa or Sunland 42 Park and then being transported to work or job interviews in El Paso? 43 7 1 Denmark: What he told me is that they are actually taking people from this area, from our urban 2 area and then transporting them down there for job interviews. 3 4 Garza: Sorry guys. I'll turn it off unless it's my wife. 5 6 Cervantes: When we talk about originating in this area are we talking again originating within 7 the MPO or the (inaudible) 8 9 Denmark: (inaudible) 10 11 Cervantes: Okay not just in the City boundaries. 12 13 Denmark: That's what he informed me. 14 15 Castaneda: That's what I understand. 16 17 Denmark: The East Mesa which included both City and County. I'm not aware of any in the 18 Town of Mesilla right now. 19 20 21 22 8 1 Tomlin: You have to understand I think (Technical Difficulties with Machine) realities. 2 Sometimes our Transit Director gets off on his own route and he doesn't come back to the hub 3 and let the operations (Technical Difficulties with Machine)we may ship him out to an 4 intermodal facility located somewhere in Guademala. 5 6 Castaneda: Well that's the reason for my question. I think it's our job to do that to try to maybe 7 bring them back and I just want to ensure, and my question applies just not to welfare to work 8 but also intermodal transportation feasibility study. That the goals and objectives take into 9 account the needs beyond the boundaries of the City of Las Cruces. 10 11 Tomlin: Absolutely. I think that's being done. I think the problem is that we're not getting the 12 feedback. 13 14 (Technical Difficulties with Machine- Turned Off Machine) 15 16 (Turned On Machine) 17 18 Tomlin: (inaudible) MPO area and beyond that. Because I believe that characterization ...... as I 19 understand it, is that they want to and then the state's money that's funding part of this welfare to 20 work study situation just looking at the growing job market around Santa Teresa. And even into 21 El Paso if there are jobs there that are able to get people from Cruces and the outlying areas in 22 the County. 23 24 Cervantes: Mr. Chairman,we need to rely, of course, on Brian to give us that information and 25 I'm hoping(Technical Difficulties with Machine) 26 27 (Technical Difficulties with Machine- Turned Off Machine) 28 29 (Turned On Machine) 30 31 Denmark: (inaudible) I basically stepped in front of that process because my concern now is 32 becoming a transit center only type feasibility study and so we felt that the MPO needed to 33 participate to insure that it's an intermodal look which means it's including county wide 34 providers and any other agencies. 35 36 Cervantes: Who were you referring to when we talked about that because there's a reference 37 there to County transportation providers. Who we talking about? 38 39 Denmark: Any type of transportation service that functions out in the County could be anybody. 40 41 Tomlin: It could be Ride Share for example and Van Pool 42 43 Castaneda: It almost seems like its specifically talking about(inaudible) rather than. It's a broad 9 I word, right? 2 3 Denmark: If it comes intermixed because you've got the disabled, the welfare to work type group 4 where their traversing the jurisdictional lines and you've got Greyhounds, you have regional 5 services. 6 7 Tomlin: And we're not only talking about(inaudible) 8 9 Denmark: And then we're required to look at other issues like intermodalism, like what happens 10 because this pioneer bike plan. Are you going to provide a center over here,you going to 11 provide shuttle service over to the Greyhound(inaudible) to get to there or at the time the City 12 Transit system and does it tie into anything the County's doing. 13 14 Castaneda: And right now we don't have a specific tie to even the MPO regarding some of the 15 funds we've received or plan on receiving. Right now we have a route that's either going, I 16 guess, East or are we going to go South with it. 17 18 Denmark: I thought it was the North to Dona Ana or South. 19 20 Garza: We don't know,that's the whole point. We don't have a lot(Technical Difficulties with 21 Machine) 22 23 (Technical Difficulties with Machine- Turned Off Machine) 24 25 Cervantes: The MPO needs to receive the County's agenda to be aware of their meetings so they 26 can get the MPO's representation. 27 28 Trowbridge: He discussed the "Public Involvement" on page 7 of the UPWP. He requested that 29 staff send the two BFAC members agendas. He also commended the staff for seeing all this 30 through. 31 32 IV. STAFF REPORT/OTHER DISCUSSION 33 34 A. Status of U.S. Highway 70 Project 35 36 Darrell Wade: (Parsons Brinckerhoff Project Manager) The construction will be done on April 37 15, 2000. May 15, 2000 was the deadline but they are one month ahead of schedule. There has 38 been no injuries during this project. The 2"phase of construction, Del Rey area,will start in 39 early May. The State awarded the bid for$12,400,000 to a different contractor then the one who 40 is currently working on phase 1. They won't know what the funding will be until June or July 41 for the future phases. They plan on starting in September on the 3'phase. 42 43 B. MPO Transportation Plan Update 10 I Denmark: He gave a brief overview on the proposed maps that will be incorporated. There was a 2 major thoroughfare map with(inaudible) change. A public transportation map that is the 3 weakest transportation area. A bicycle map that they have already solicited comments and 4 there's not much change on the map. It also indicates the River Activity Path that starts from 5 Shalem Colony down to Mesilla Dam. 6 7 V. PUBLIC COMMENTS 8 9 None. 10 11 VI. ADJOURNMENT 12 13 Tomlin: I will entertain a motion to adjourn. 14 15 Garza: I move. 16 17 Castaneda: Second. 18 19 Tomlin: Commissioner Garza moves to adjourn, Trustee Castaneda seconds. All those in favor, 20 signify by saying"Aye". Al opposed, "Nay". Motion carries, we stand adjourned. Meeting 21 adjourned at 8:10 p.m. 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 11 -1114A LAS CRUCES METROPOLITAN PLANNING ORGANIZATION TORN �OFM�ESIUA�— CITY �OFL&S CRUCES — DONA ANA COUNTY AGENDA for the LAS CRUCES METROPOLITAN PLANNING ORGANIZATION The following is the agenda for the meeting of the Policy Committee of the Las Cruces Metropolitan Planning Organization (MPO) to be held Wednesday, March 8, 2000 at 7:00 p.m., in the Las Cruces City Council Chambers, 200 North Church Street, Las Cruces, New Mexico. The City of Las Cruces does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. The City of Las Cruces will make reasonable accommodation for a qualified individual with a disability who wishes to attend this public meeting. Please notify the City at least 48 hours before the meeting by calling 528-3222 (Voice) or 528-3157 (TTY). This document can be made available in alternative formats by calling the same numbers listed above. I. CALL TO ORDER 11. REVIEW OF MINUTES III. NEW BUSINESS / ACTION A. Resolution No. 00-003: A resolution affirming the Las Cruces Metropolitan Planning Organization's continued committment to a proactive public involvement process. B. Resolution No. 00-004: A resolution to approve the Las Cruces Metropolitan Planning Organization's Unified Planning Work Program (UPWP) for Fiscal Year 2000/2001. IV. STAFF REPORTS / OTHER DISCUSSION A. Status of U.S. Highway 70 Project B. MPO Transportation Plan Update V. PUBLIC COMMENTS VI. ADJOURNMENT P.O. Box 20000 Las Cruces, New Mexico 88004 Phone (505)528-3222 Fax (505)528-3155