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12-10-2009 1 MINUTES OF THE 2 SENIOR PROGRAMS ADVISORY BOARD MEETING December 10, 2009—Munson Senior Center 4 PRESENT: Chair Marsha Burr; Vice Chair Cindi Huber; Elizabeth Lannert, Secretary; 6 Nadine Boor; Christine Courtney, Patricia Faner, Marcie Loven, Stanley Phillips 8 ABSENCE: Glenn Bartelt; Nina Mervine; Olivia Solliday 10 GUESTS: Lori Grumet, Public Services Department Director; Shelley Modell, Senior 12 Programs Administrator; Sally A. Schutte, Senior Centers Manager; Michael Simione, Nutrition Program Manager; Lucy Rendon and Maria Montoya, Rio Arriba County Senior 14 Programs; Marilu Darby, visitor; Toni G. Flores, Recording Secretary 16 Chair Marsha Burr called the Senior Programs' Advisory Board meeting to order at 9:00 a.m. on December 10, 2009, at the Munson Senior Center, 975 S. Mesquite Street. 18 MINUTES: It was moved by Stanley Phillips and seconded by Nadine Boor that the 20 minutes of the November 12, 2009, Board meeting be approved as mailed. Motion adopted. M. Loven abstained. She was not present at the previous meeting. 22 Shelley Modell, Senior Programs Administrator, announced Nina Mervine, District 4 24 Representative, submitted her verbal resignation as a member of the Senior Programs Advisory Board. It was noted Olivia Solliday has been absent for more than three 26 consecutive meetings. In accordance with the Senior Programs Advisory Board By- Laws, a letter terminating her appointment will be mailed. Chair Burr announced Glenn 28 O. Bartelt, Member-at-Large, has also resigned from the Senior Programs Advisory Board and the New Mexico Aging and Long Term Services Department Advisory Board 30 due to health reasons. 32 INTRODUCTION OF GUESTS: Lucy Rendon and Maria Montoya from Rio Arriba County Senior Programs were introduced. M. Montoya, Assistant Program Director, 34 informed the Board she has been with the Rio Arriba County Senior Program for thirteen years. Lucy Rendon has only been with the Program for a few weeks. She 36 hopes to bring to the program her expertise in procurement and hopes to improve, simplify and standardize procedures that will help the program get more for its money. 38 M. Montoya explained the Rio Arriba County Senior Program receives State, Federal and local funds to provide congregate, home delivered meals and transportation 40 services. The purpose of their visit was to observe and learn from Senior Programs and incorporate best practices into their program. Both M. Montoya and L. Rendon were 42 very impressed with the services, programs and activities offered by the City of Las Cruces Senior Programs Section. 44 SENIOR PROGRAMS ADMINISTRATOR'S REPORT: Shelley Modell, Senior 46 Programs Administrator, provided an update on the 2010 Senior Day at the Legislature. The group will depart from Las Cruces on January 31, 2010 and return on February 2, 48 2010. The group will participate in Senior Day events for the purpose of advocating on behalf of the Aging Network's Capital Outlay package and the Senior Center General Senior Programs Advisory Board Meeting Minutes December 10, 2009 Page 2 50 Obligation Bond bill. An invitation was extended to Lori Grumet, Public Services Department Director, and former City Councillor Dolores Archuleta. It was also 52 recommended Councillor Pedroza be invited to attend. 54 SENIOR PROGRAMS' STAFF REPORTS: Michael Simione, Nutrition Program Manager, distributed and reviewed the 2009 November monthly report for the 56 congregate and home delivered meal programs. Also, distributed were the October 2009 and 2010 donation comparison reports. He stated the price increase has not 58 negatively impacted the Nutrition Program. The program donations are on track. Numbers are down for the congregate and home delivered meals program. He 60 announced the Christmas meal will be served on December 17, 2009 at the four congregate meal sites. Volunteers are needed. 62 S. Schutte provided an update on the Recreation, Resource and Retired Senior 64 Volunteer Program (RSVP). She reported each of the Munson Senior Center accreditation committees consisting of: Purpose, Community, Governance, 66 Administration and Human Resources, Program Planning, Evaluation, Fiscal Management, Facility, Records and Reports will be meeting with Alexandra Kiska, on 68 December 11-12, 2009 to review the progress. S. Schutte, added she is very impressed with the energy, enthusiasm and commitment of each of the committee 70 members. She also provided an update on the Capital Outlay improvement projects. The Sage Cafe bid closed on November 19. Construction is expected to begin in early 72 2010. Once funds are released the Munson Center remodeling project will proceed. The request for proposal for My Senior Center software has been extended to 74 December 15. The specification for the new 20-passenger vehicle has been completed and will be ordered as soon as the funds are released. Vacant positions are in the 76 process of being filled. Six computers will be installed in the Munson Cyber Cafe. A cabinet to securely house the computers will be built. Courses to be offered include: 78 Know your PC, Internet for Beginners, Word 2007, and e-mail for beginners. 80 East Side Center remodeling project was discussed. Board members inquired if a computer lab would be installed as well as the art display case. S. Schutte noted that 82 as soon as the Munson Center computer lab project is completed, staff will begin to look at adding a computer lab at East Side Center. The art display case is certainly included 84 in the remodeling project at East Side Center. A focus group will be established to provide input. L. Grumet added that computers are in high demand and she hopes 86 seniors will set the example for the rest of the community to follow in terms of how to behave around technology. 88 A recognition luncheon to thank volunteers is being planned for February/March 2010. 90 The luncheon will also provide volunteers with an opportunity to provide feedback and make recommendations to improve the RSVP program. Upcoming Resource Center 92 program activities include support groups, new health and wellness workshops and presentations of interest to individuals 50 years of age and older. S. Schutte is working Senior Programs Advisory Board Meeting Minutes December 10, 2009 Page 3 94 closely with the RSVP Coordinator to create a RSVP tracking system to ensure compliance with Federal and State grant requirements. 96 The Program Code of Conduct Committee—Sonia Saldana, Chair; Sally Schutte, and 98 Marsha Burr--reported no changes are needed to the Program Code of Conduct. It is their recommendation the Board continue with the current Program Code of Conduct. It 100 was the consensus of the Board members to accept the Committee's recommendation. 102 Sonia Saldana, Long Term Care Services Manager, is attending behavioral mental health coalition training in Albuquerque, NM. A report on the training will be presented 104 at the next Board meeting. 106 PROGRAM SITE REPORTS: Cindi Huber, Benavidez Center representative, reported the roof is leaking. As a result, there are eleven ceiling tiles that are stained. The roof is 108 in need of repair. 110 Stanley Philips, East Side Center representative, reported East Side Center participation has increased. Since the center is averaging between 80-85 people a day, 112 space is a major concern as is the parking. There was discussion regarding the grading of the dirt parking lot for additional parking and the designation of handicapped parking 114 spaces. Nails will be picked up from the parking lot. Signs will be posted to designate an area for loading and unloading participants. After discussion, S. Modell stated a 116 public forum will be scheduled at East Side Center for participants to voice their concerns as well as provide solutions--date and time to be announced. 118 S. Modell stated a special election will be held on January 20, 2010 at the Mesilla Park 120 Recreation Center to elect a representative to replace Olivia Solliday. Notices will be posted and Councillor Small will be notified to recruit candidates to fill the vacancies on 122 the Board--District 4 and a member-at-large representative. 124 The Transit Advisory Board has a vacancy for a senior representative. If you know of anyone interested in serving on the Board, please have them contact the City Clerk's 126 office. 128 Russ Boor has been reappointed to serve another four-year term on the New Mexico Aging and Long Term Services Department Advisory Board. 130 S. Phillips, Chair of the 2010 Election of Officers Nominating Committee, read the Slate 132 of Officers: Office of Chairperson--Stanley Phillips; Vice-Chair--Marsha Burr; Secretary—Christine Courtney. It was moved by M. Loven and seconded by N. Boor to 134 close the nominations and cast a white ballot vote on the nomination of officers. Motion unanimously adopted. 136 138 Senior Programs Advisory Board Meeting Minutes December 10, 2009 Page 4 140 NEW BUSINESS: Chair Burr volunteered to assume the position vacated by Glenn Bartelt on the New Mexico Aging and Long Term Services Department (NMA&LTSD) 142 Advisory Board. It was moved by M. Loven and seconded by N. Boor to nominate M. Burr to serve on the NMA&LTSD Advisory Board. Motion adopted. 144 ADJOURNMENT: Meeting adjourned at 11:00 a.m. 146 Respectfully submitted, 148 150 Marsha Burr Toni G. Flores Senior Programs Advisory Senior Programs 152 Board Chair Recording Secretary ym City of las Cruces PEOPLE HELPING PEOPLE SENIOR PROGRAMS ADVISORY BOARD MEETING Thursday, December 10, 2009 9:00-10:30 a.m. Munson Senior Center, 975 S. Mesquite Street Phone: 528-3000 AGENDA I. Call to Order II. Roll Call III. Approval of the November 12, 2009, Board Meeting Minutes IV. Introduction of Guest: Lucy Rendon and Maria Montoya from Rio Arriba County Senior Programs Lori Luttrell, Senior Recreation Program Manager V. Senior Programs Administrator's Report: a. Senior Day at the Legislature Update February 2, 2010 VI. Senior Programs Staff Reports: a. Senior Nutrition Program Update—Michael Simione b. RSVP, Recreation and Resource Center Update—Sally Schutte C. In-Home Services Program Update—Sonia Saldana VII. Program Site Reports a. Benavidez Center--Cindi Huber b. East Side Center--Stanley Phillips C. Mesilla Park Center—Olivia Solliday d. Munson Senior Center—Marsha Burr e. Sage Cafe/East Mesa Update f. Other Board Member Reports VIII. Old Business: a. Program Code of Conduct Committee Report—Sonia Saldana b. 2010 Election of Officers IX. New Business: a. Marsha Burr Appointment to the New Mexico Non-Metro Area Agency on Aging Advisory Council X. Adjournment Next meeting—Thursday, January 14, 2010, Munson Senior Center, 975 S. Mesquite Street. If you need an accommodation for a disability to enable you to fully participate in this event, please call 528-3000/V or 528-3217/TTY at least 48 hours before the event. Posted Date: December 2, 2009 SENIOR PROGRAMS ADVISORY BOARD MEETING December 10, 2009 from 9:00-10:30 a.m. Munson Senior Center ATTENDANCE RECORD PLEASE PRINT SIGNATURE Board Members: Marsha Burr, Chair �"r�l�2ccf"lGQ Cindi Huber, Vice Chair Elizabeth Lannert, Secretary Glenn O. Bartelt Nadine Boor Christine Courtney J �< Patricia Faner Marcie Loven Nina Mervine Stanley PhillipsrEX� Olivia Solliday Staff: Lori Grumet, Public Services Dept. Director Q� Shelley Modell, Administrator Mike Simione, Nutrition Manager Sally Schutte, Senior Centers Manager Sonia Saldaha, Acting Long Term Care Manager Toni G. Flores, Recording Secretary Visitors: '1 z?" SENIOR PROGRAMS' ADVISORY BOARD ELECTION OF OFFICERS Thursday, December 10, 2009 ELECTION RESULTS Office of Chairperson Stanley Phillips Office of Vice Chair Marsha Burr Office of Secretary Christine Courtney Senior Programs Senior Advisory Board Meeting Thursday, December 10, 2009 Senior Centers Manager's Report by Sally A. Schutte Accreditation-Alex Kiska will meet with committees today and tomorrow. We are moving forward! Capital Improvements 1. Sage Cafc-bids closed 11119. Once funds reverted, construction should begin early in 2010. For now, we will concentrate on furnishings and equipment. 2. Munson Remodel-once funds reverted, will sign contract with Huitt-Zollars then proceed with construction(HVAC, lapidary and kiln ventilation, parking lot improvements)at a quickened pace. My Senior Center-Request for Proposal(RFP)is out for bid with deadline extended to Dec 15. New vehicles-specifications written for 20+passenger vehicle. Once funds released and order placed for vehicle, should receive vehicle in approximately 60 days. Staffing 1. Senior Programs Recreation Supervisor-Lori Luttrell 2. Office Assistant-part time for weekends and evenings, Juliette White begins in January 3. Recreation Leader, Sr.-selection made and checking references on candidate 4. Office Assistant(receptionist)-paperwork in hands of HR for Arley Gonzalez Recreation Computer classes at Munson Center-6 computers will be installed in the Cyber Caf§(formerly known as the cantina). Information Technology(1 7)installed wiring for computers yesterday. Antix, a local cabinetmaker, is designing a countertop and cabinets with fold up doors for each computer station. A few of the courses we plan to offer. o Know Your PC(for the absolute beginner) o Internet for Beginners(how to go online and move around the internet) o Word 2007(basics of formatting, menu and toolbar features, creating tables, inserting images, and formatting envelopes) o Email for Beginners Eastside Community Center Remodeling-once the price tag for bringing the Center into Americans with Disabilities Act(ADA)compliance is known, we will then know how much money remains for general remodeling. Events 1. Holiday Dinner at all centers on Thursday, December 17. 2. Volunteer Luncheon planned for February/March to express our gratitude and to provide volunteers a forum for feedback and suggestions. Resource Center Workshops and Presentations—Imelda has been asked to fill the calendar with workshops and presentations on various health & wellness issues of interest to those 50+. Support Groups—Imelda is visiting local support groups to learn ways Senior Programs can reach out into the community to become more effective. RSVP Working closely with Aurora to set up tracking system to ensure continued compliance with Federal and State grant requirements. 1 V N NCD N *0 D O � O o o � � w Q ti d- v�o O ti N Z \ O N O O IW- Nti, — _... O OCO cm 0 (51 0O O W LU W Q Q LLa o o ii IL o o �' > ® ` V> G. W O LU c $ $ O = $ $ $ Z N '� V V m 4 4 w in V) V� J W w w J WIA Wa 4.0 Z O W D 0 j O W D V Q � Z WW Z Z F- Z Z W - W m V = J zLU J C_3 QLU 'S oc = CL WQ Z zo z O O — ad 0 LULu 2 V J _ - CO)Z w = LULU Z O f,N V} EA fA 0 F 0 O .+ 0 0 $ LL LL. O LL ON N Z� O Lu 0 ° o 0 o Z w a a 0 z m o c O H > H J Z O z Q U1 N s N `� w a J w W O LL 'S�' N O LL = m w w Q w U. 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