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08-13-2009 r MINUTES OF THE 2 SENIOR PROGRAMS ADVISORY BOARD MEETING August 13, 2009—Munson Senior Center 4 PRESENT: Chair Marsha Burr; Glenn Bartelt; Nadine Boor; Patricia Faner; Cindi 6 Huber, Vice-Chair; Marcie Loven; 8 ABSENCE: Christine Courtney, Elizabeth Lannert, Secretary; Nina Mervine; Stanley Phillips; Olivia Solliday 10 GUESTS: Lori Grumet, Public Services Department Director; Shelley Modell, Senior 12 Programs Administrator; Sally A. Schutte, Senior Centers Manager; Sonia Saldana, Long Term Care Services Manager; Michael Simione, Nutrition Program Manager; 14 Dolores Halls, AARP Representative. 16 Chair Marsha Burr called the Senior Programs' Advisory Board meeting to order at 9:00 18 a.m. on August 13, 2009, at the Munson Senior Center, 975 S. Mesquite Street. MINUTES: Chair Burr noted a correction to the minutes of the July 9, 2009, Board 20 meeting. The Board meeting was held at Mesilla Park Center. It was moved by Glenn Bartelt and seconded by N. Boor that the minutes of the July 9, 2009, Board meeting be 22 approved as amended. Motion adopted. 24 INTRODUCTION OF GUESTS: Dolores Halls announced she has been nominated to receive a years of service award at the 2009 31St New Mexico Conference on Aging to 26 be held in Albuquerque, NM, from August 25-27, 2009. AARP will be holding their annual picnic in August 2009. 28 SENIOR PROGRAMS' ADMINISTRATOR'S REPORT: Shelley Modell, Senior 30 Programs Administrator, provided a draft copy of the committee assignments for the Senior Center accreditation process. The Committees will focus on purpose, 32 community, governance, administration and human resources, program planning, .evaauation, fiscal management, -records and reports- and -facility. Committees are ^--34 comprised of staff members, Advisory Board members, RSVP Council members, City elected officials, senior center participants and community businesses. Committee 36 members will meet to review and discuss the National Standards for Senior Centers and determine where Senior Programs is in meeting the national standards. Secretary 38 Lannert was commended for recommending committee members to serve on the committees. 40 S. Modell updated the board on the 2010 Legislative session. She reported the Sage 42 Cafe Multigenerational Center is now being referred to as the Sage Cafe. The reason is because the New Mexico Aging and Long Term Services Department (NMA&LTSD) has 44 changed its funding priority. NMA&LTSD is no longer funding multigenerational centers because seniors are being marginalized. There are approximately, $850,000 set aside 46 for the Sage Cafe renovation project. The project is scheduled to begin in November 2009 and will be completed by June 2010. 48 Senior Programs Advisory Board Meeting Minutes August 13, 2009 Page 2 Staff will be meeting with the design team and the architects at the end of August to 50 review design plans. The Munson Center project is scheduled to begin in January 2010. An update will be provided at the next Board meeting. 52 Discussion followed regarding the increase in participation at the Benavidez Center and 54 the problem with the acoustics. It was suggested a quilt be purchased and hung in the dining room. Another possibility was to expand the serving time. 56 Lastly, a total of $23,000 of Capital Outlay funding was received for improvements to 58 the East Side Community Center. 60 Lobby space in the new City Hall has not been dedicated for Senior Programs Artist of the month displays. It was recommended Advisory Board members begin to look at 62 other alternatives. 64 SENIOR PROGRAMS' STAFF REPORTS: Mike Simione, Nutrition Program Manager, distributed the July 2009 monthly report for the congregate and home delivered meals 66 programs. Also distributed were the 2009 and 2010 donation comparison reports. 68 Sally Schutte, Senior Centers Manager, provided an update on the Recreation, Resource and Retired Senior Volunteer Program (RSVP). She reported she is currently working on 70 personnel vacancies; capital improvements: Cafe, Munson Remodel; special events: flu shots, 85th Birthday celebration, and NMSU athletic games. Other priorities include 72 computer access for participants, development of an emergency action plan, satisfaction surveys, on-going staff training, newsletter, new employee welcome presentation, cantina 74 operations, and accreditation process. 1 76 Sonia Idana,- Long-Term Serves-Manager, provided an update on tame - Servi�� rogram: She has been working on utilizing the new Non-Metro Area Agency 78 on Aging assessment forms, creating a database of all In-Home Services clients with updated information, and complying with HIPPA regulations. She has been meeting with 80 Adult Protective Services regarding community needs and referrals, Office of Emergency Management on emergency crisis situations, Southwest Counseling Center regarding 82 therapeutic services for homebound clients, and nutrition staff to increase Meals on Wheels referrals. 84 PROGRAM SITE REPORTS: Vice Chair Huber, Benavidez Center representative, 86 thanked the Board and S. Modell for their cards, well wishes and visits during the time she was recuperating. She recommended installing ultra violent lighting in the dining 88 room that will attract flies. Staff will follow up. She appreciated the newly installed fans and new tables. 90 Chair Burr, Munson Center representative, received a complaint from the Quilting group 92 because they are no longer allowed to raise the quilts to the ceiling to store them. S. Schutte informed the Board this is an unsafe practice and a safety hazard. New safety Senior Programs Advisory Board Meeting Minutes August 13, 2009 Page 3 94 measures have been put in place for storing unfinished quilts. She assured the Board quilting and ceramics are not being discontinued. Also discussed was the fact that 96 there is no policy in place for participants to resell arts and crafts made at the center. Any individual having a concern with the recreation programs at the center should be 98 directed to S. Schutte or S. Modell for resolution. M. Simione added if a participant has a concern about the Senior Nutrition Program, they should bring it to his attention so the 100 concern can be addressed. 102 UNFINISHED BUSINESS: S. Modell recommended replacing the annual legislative breakfast with "Meals on China." A staff member, a legislator and an advisory board 104 member will visit a homebound individual. They will set up the table with a table cloth, china, and silverware and will sit down and dine with the homebound client. 106 Arrangements will be made with M. Simione, Nutrition Manager, and Teresa Carrillo, Meal Services Supervisor in advance of the visit. 108 ADJOURNMENT: Meeting adjourned at 10:30 a.m. 110 Respectfully submitted, / 112 )7'1X/1 114 Marsha Burr Toni G. Flores Senior Programs Advisory Senior Programs 116 Board Chair Recording Secretary ym City of Las Cruces PEOPLE HELPING PEOPLE SENIOR PROGRAMS ADVISORY BOARD MEETING Thursday, August 13, 2009 9:00-10:30 a.m. Munson Senior Center, 975 S. Mesquite Street Phone: 528-3000 AGENDA I. Call to Order 11. Roll Call 111. Approval of the July 9, 2009, Board Meeting Minutes IV. Introduction of Guest V. Senior Programs Administrator's Report: a. Committee Assignments for Senior Center Assessments b. Legislative Updates Vi. Senior Programs Staff Reports: a. Senior Nutrition Program Update--Mike Simione b. RSVP, Recreation and Resource Center Update—Sally Schutte C. In-Home Services Program Update—Sonia Saldana VII. Program Site Reports a. Benavidez Center--Cindi Huber b. East Side Center--Stanley Phillips C. Mesilla Park Center—Olivia Solliday d. Munson Senior Center—Marsha Burr e. Sage Cafe/East Mesa Update f. Other Board Member Reports VIII. Unfinished Business: a. 2009 Legislator's Breakfast Update—S. Modell IX. Adjournment Next meeting—Thursday, September 10, 2009, Munson Senior Center, 975 S. Mesquite Street. If you need an accommodation for a disability to enable you to fully participate in this event, please call 528-3000/V or 528-3217/TTY at least 48 hours before the event. Posted Date: August 3, 2009 i SENIOR PROGRAMS ADVISORY BOARD MEETING August 13, 2009 from 9:00-10:30 a.m. Munson Senior Center ATTENDANCE RECORD PLEASE PRINT SIGNATURE Board Members: Marsha Burr, Chair halw Cindi Huber,Vice Chair Elizabeth Lannert, Secretary Glenn O. Bartelt Nadine Boor l Christine Courtney Patricia Faner Marcie Loven Nina Mervine Stanley Phillips Olivia Solliday Staff: Lori Grumet, Public Services Dept. Director Shelley Modell, Administrator Mike Simione, Nutrition Manager Sally Schutte, Senior Centers Manager Sonia Salda6a, Acting Long Term Care Manager ,nom Toni G. Flores, Recording Secretary Visitors: Senior Programs Senior Advisory Board Meeting Thursday August 13, 2009 Senior Centers Manager's Report by Sally A. Schutte Staffing 1. Reviewing applications for Senior Programs Recreation Supervisor position -check NEOGOV daily for new applications then follow-up with brief telephone interview to determine my interest level. Two interviews scheduled for next week. 2. Arranging interviews for part time Senior Programs Office Assistant. 3. Recreation Leader, Sr. unfilled 4. Resource Center Outreach , unfilled 5. Receptionist-Arley Gonzalez is a temporary from an agency and is doing well Green Team 1. Will schedule team meeting when Chris Campbell is ready Capital Improvements 1. Sage Caf6-blue prints have been sent to an engineering firm for review by mechanical, electrical, structural and civil engineers. Project will then go to bid. There will be a bidding process. The bid will be awarded and go to Council for action and construction should begin toward the end of this year or early in 2010. 2. Munson Remodel - In advance of Doug and Ellen's visit they have been gathering information on current programming, staff responsible for each program, and have been given photographs of the programming space in Munson. Following meetings they conducted with stakeholders, Doug and Ellen will prioritize the list of wants/needs and come up with the spatial requirements. Lifespan Design Studio is two architects and a sociologist/former senior center director who help senior center stakeholders envision better facilities for the present and the future. The team has been studying, designing, and renovating senior centers for decades, and actively participates in local, state, and nationwide communities of senior center professionals in order to stay in tune with emerging trends and challenges. This team will work on the programming aspect of the Munson remodel. Tentative Time Line for Munson Remodel 1. In August, Doug and Ellen will return to Munson for a 2nd visit for a program-fit meeting. 2. At some point blueprints will be drawn up and once agreed upon will go to engineering firm. Project will then go to bid. There will be a bidding process. The bid will be awarded and go to Council for action and construction should begin toward the end of this year or early in 2010. 1 Events 1. Flu shot clinics schedule for October—will swine flu vaccine be available? Will confirm schedule of dates and times and publish in this issue of the Messenger 2. 85"' Birthday Party, Friday, October 30, 2-4p 3. Senior Expo, Saturday, November 14, 9a-12n 4. NMSU attendance at athletic games, August through December Top Drawer—To Do List for Sally with assistance from team members: 1. Computer access—awaiting arrival of 6 laptops for seniors to use 2. Attendance—visit IIID classes to enroll non-members as members 3. Inventory— inventory all health &wellness supplies, office supplies 4. Money Handling —reviewing policy to ensure compliance 5. Emergency Action Plan —working with Risk Management to develop 6. Input—develop surveys to find out what seniors want 7. Staffing training —on-going 8. Performance evaluations—staff due in August, supervisors in September 9. Newsletter—deadline is tomorrow for September/October issue 10.New Employee Welcome—develop power-point presentation 11.facility safety inspection for both Munson and Eastside—follow up for compliance 12.Cantina operations— recreation to assume management of cantina September 1 13.Accreditation process—group selection 2 In Home Services Program Update Sonia Saldana 8/13/2009 Records and assessments -Utilizing the new Non-Metro AAA assessments (2-3 pages) -Temp has been working on creating a database for In-Home Service staff of all clients with up to date information. -Making good progress towards converting present files to HIPPA compliance binders. Trainings/Information -Ongoing meetings with Adult Protective Services regarding community needs and referrals. Beginning stages of a strong collaborative. In the process of scheduling an informative training with APS and supervisors from the fire department in reference to appropriate referrals. -Ongoing contact with Sonia Arteche, Office of Emergency Management. Created an emergency crisis form to present to OEM during our next meeting that can be utilized for homebound senior in the event of an emergency. -Ongoing contact with Southwest Counseling Center regarding services for homebound client. Working on mutual understanding agreement and scheduling the use of the Mesilla Park resource/counseling room for therapeutic needs. -Working in a committee with nutrition staff in an effort to increase the Meals on Wheels referrals. -Ongoing HIPPA compliance and reviews with Risk Management (Steve Mauer). All HIPPA compliance training has been completed within In-Home Services. Getting ready for 6 month refresher HIPPA training in September 2009. FY 09-10 SENIOR PROGRAMS ADVISORY BOARD Rev.07116/09 District/ Center Term Name Address Phone Rep. Appointed Expires Elizabeth Lannert 315 South Mesquite 525-1680 1 04/03/06 03/31/10 Licha505awmconnect.com Las Cruces, NM 88001 Silva Marceine Loven 2270 La Senda Drive 522-2832-H Las Cruces, NM 88011 2 4/02/07 3/31/11 642-9423-C Connor 1128 Willow Street 3 Mayor Patricia Faner Las Cruces, NM 88001 527-1994 1/22/08 patkenf(a)_gmail.com Pro-Tem 3/31/10 Archuleta 2966 E. Crocus Court Nina M. Mervine Las Cruces, NM 88007 649-6817 4 1/22/08 03/31/12 Small Glenn O. Bartelt 1017 Tamarack Dr. Member-at- 1/16/07 "'Member-at-Large) Las Cruces, NM 88012 526-4265 Large 4/6/09 03/31/13 Nadine Boor 5843 Agave Lane inboor@aol.com Las Cruces, NM 88012 382-7478 5 2/21/05 03/31/13 Jones 4/6/09 1885 EI Presidio Drive Christine Courtney Las Cruces, NM 88011 522-0348 6 7/6/09 3/31/13 righty-twinsister(c-yahoo.com (P.O. Box 13234 Thomas Las Cruces, NM 88013) Marsha Anne Burr 2173 Sugar Pine Way Munson MARSHABURRcayahoo.com Las Cruces, NM 88012 373-0991 Senior 04/07/08 03/31/10 Center Olivia S011iday 1155 N. Miranda, #J6 Mesilla Las Cruces, NM 88005 647-4033 Park 04/07/08 03/31/10 Center Stanley Phillips 505 W. Griggs, Apt. E 2 4/16/07 Las Cruces, NM 88005 East Side 4/20/09 03/31/11 541-6470 Center ucinda (Cindi) 208 Happy Trails North 524-9495 Benavidez 4/16/07 3/31/11 ober Las Cruces, NM 88005 Center 4/6/09