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05-14-2009 MINUTES OF THE 2 SENIOR PROGRAMS ADVISORY BOARD MEETING May 14, 2009—Munson Senior Center 4 PRESENT: Chair Marsha Burr; Elizabeth Lannert, Secretary; Glenn Bartelt; Patricia 6 Faner; Nina Mervine, Stanley Phillips; Olivia Solliday 8 ABSENT: Nadine Boor, Cindi Huber, Vice-Chair; Marcie Loven 10 GUESTS: Lori Grumet, Public Services Department Director; Shelley Modell, Senior Programs Administrator; Sally A. Schutte, Senior Centers Manager; Michael Simione, 12 Nutrition Program Manager; Tomas Mendez, City Architect; Toni G. Flores, Recording Secretary; Dolores Halls, RSVP Advisory Council Member/AARP Representative and 14 Penney McClain, Coordinated Home Health. 16 Chair Marsha Burr called the Senior Programs' Advisory Board meeting to order at 9:00 a.m. on May 14, 2009, at the Munson Senior Center, 975 S. Mesquite Street. 18 MINUTES: It was moved by Patricia Faner and seconded by Stanley Phillips that the 20 minutes of the April 9, 2009, Board meeting be approved as mailed. Motion adopted. 22 INTRODUCTION OF GUESTS: Tomas Mendez, City Architect, provided a status report on the East Mesa Sage Cafe Multigenerational Center project. The Board 24 reviewed the facility design and floor plans. The facility will consist of space dedicated for programs, meal services, activities, storage and administrative office space. He 26 anticipates the project will begin in fall of this year and should be completed by June 2010. By January of 2010, the Legislators will be able to tour the facility. A 28 groundbreaking ceremony will be planned. 30 Also discussed was the Mesilla Park kitchen renovation project. T. Mendez informed the Board the project is almost complete. Authorization has been given for the tile work. 32 Mike Simione added the dining area will be painted. Art work has been ordered and will be placed in the newly remodeled dining area. New tables and chairs have also been 34 ordered. T. Mendez was thanked for his presentation. 36 SENIOR PROGRAMS' ADMINISTRATOR'S REPORT: Shelley Modell, Senior Programs Administrator; Chair Marsha Burr; and Marcie Loven met on Monday, May 38 11, 2009 to discuss the Legislative session. It was decided the group will immediately begin working on the Senior Programs Capital Outlay requests and the General 40 Obligation bond. The top three projects to be included in the 2010 capital outlay funding request are: 1) the Meals on Wheels central kitchen; 2) Munson Senior Center code 42 compliance; and 3) East Mesa Sage Cafe equipment. Russell Boor suggested the group work closely with John Arthur Smith and Nick Salazar in order for these items to 44 be included in the General Obligation Bond. A signature event with the State Legislators is being planned for September 2009. 46 S. Modell announced Secretary Cindy Padilla will be visiting the Las Cruces senior 48 programs on May 29, 2009. Senior Programs will be hosting a reception at 3:30 p.m. on May 29, 2009, with the "Mover's and Shakers" of the Dona Ana County aging 50 network. Board members are encouraged to attend. Senior Programs Advisory Board Meeting Minutes May 14, 2009 Page 2 52 Senior Programs will be conducting free training on the benefits of Environmental 54 Management Systems (EMSs) and how to realize cost-savings through better environmental management. The training will be held on May 28, 2009 from 1-4 p.m. at 56 City Hall. The training is open to the public. 58 Shelley Modell stated Senior Programs has been giving away programs and services to people who can afford to pay and who do pay significantly more for programs. In order 60 to provide a variety of programs and activities at different times and locations during the week, it is necessary to increase fees for programs and activities to offset costs. S. 62 Modell announced beginning July 1, 2009, participants 50-60 years of age will be required to pay the full cost of the service, as a requirement of the Older Americans Act. 64 The intent of the Older Americans Act is to target those individuals with the greatest need. She distributed a draft of the Title III/Older Americans Act Programs' proposed 66 fees and charges for Fiscal Year 2009/2010. The board members reviewed the proposed fees and charges and unanimously agreed with the recommendations as 68 presented. S. Modell announced proposed fees and charges schedule for city-funded programs and activities will be discussed at the next meeting. 70 SENIOR PROGRAMS' STAFF REPORTS: Mike Simione, Nutrition Program Manager, 72 distributed the April 2009 monthly report for the congregate and home delivered meals programs. Also distributed were the 2008 and 2009 donation comparison reports. 74 Sally Schutte, Senior Centers Manager, provided an update on the Recreation, Resource 76 and Retired Senior Volunteer Program (RSVP). She reported she is currently working on the following upcoming programs and activities: staffing issues, green team initiatives, 78 facility improvements, building partnerships with other agencies, and special upcoming events. 80 PROGRAM SITE REPORTS: Stanley Phillips, East Side Center representative, 82 reported meal participation has increased at the East Side Community Center. The building is busting at the seams. 84 Olivia Solliday, Mesilla Park Center representative, reported progress is being made on 86 the Mesilla Park kitchen renovation. The participants are anxiously awaiting the opening of the center. It has been a positive experience. A dedication ceremony is 88 being planned for Senator Mary Kay Papen in appreciation of her efforts in securing funding for the kitchen renovation project. 90 G. Bartelt commended S. Schutte on the excellent job she did as the master of 92 ceremonies at the Retired Senior Volunteer Program recognition. 94 Discussion followed regarding the recommendation to rename the Munson Center Cantina. Staff will explore this possibility on July 1, 2009 when the Senior Recreation 96 Program will oversee the Cantina operations. Senior Programs Advisory Board Meeting Minutes May 14, 2009 Page 3 98 UNFINISHED BUSINESS: S. Modell announced she is looking for an individual who is interested in serving on the New Mexico Legal Aid Board. The nominee must attend 100 Board meetings four times a year, be assertive, and meet income guidelines. All travel expenses will be paid by Legal Aid Services. 102 The Senior Programs Mini Conference on Aging has been scheduled for June 12, 2009 104 at Munson Senior Center. All Board members are invited to attend. Transportation to the event is available by contacting Senior Programs. 106 C. Huber submitted a request for approval for a medical leave of absence from the 108 Board for three months. It was moved by Glenn Bartelt and seconded by Olivia Solliday to accept the medical leave of absence request submitted by C. Huber. Motion 110 adopted. S. Modell asked that excused absences be researched to see if such a clause exists in the By-laws or the City ordinance. 112 G. Bartelt announced on Tuesday, May 19, 2009, from 10:00-11:00 a.m. Mesilla Valley 114 Hospice will be conducting training entitled, "What are your Wishes?" This workshop will provide important information about healthcare decisions. 116 Pe4aylftClein with.-Coordinated Home Health provided a brief overview of the services 118 provided by Coordinated Home Health such as diabetes education, diabetic friendly menus, access to free glucose monitors, prevention information on slips and falls, 120 hypertension, early dementia and Alzheimer's education and other services provided in the community. She informed the Board the private company is looking for ways to 122 help out in the community. The company is willing to provide free services to the community. P. McClain will work with Sally Schutte. 124 ADJOURNMENT: Meeting adjourned at 11:00 a.m. 126 Respectfully submitted, 128 �G1�/�4/lCC y � //��� - 130 Marsha Burr Toni G. Flores Senior Programs Advisory Senior Programs 132 Board Chair Recording Secretary t City of las Cruces (W PEOPLE HELPING PEOPLE SENIOR PROGRAMS ADVISORY BOARD MEETING Thursday, May 14, 2009 9:00-10:30 a.m. Munson Senior Center, 975 S. Mesquite Street, Phone: 528-3000 AGENDA 1. Call to Order II. Roll Call III. Approval of the April 9, 2009, Board Meeting Minutes IV. Introduction of Guest: David McCollum, Las Cruces Bulletin Tomas Mendez, City Architect V. Senior Programs Administrator's Report: a. Legislative Committee Update b. Senior Programs' Fees and Charges VI. Senior Programs Staff Reports: a. Senior Nutrition Program Update--Mike Simione b. RSVP, Recreation and Resource Center Update—Sally Schutte C. In-Home Services Program Update—Sonia Saldana VII. Program Site Reports a. Benavidez Center--Cindi Huber b. East Side Center--Stanley Phillips C. Mesilla Park Center—Olivia Solliday d. Munson Senior Center—Marsha Burr e. Sage Cafe/East Mesa Update f. Other Board Member Reports VIII. Unfinished Business: a. New Mexico Legal Aid Board Appointee Recommendation b. Annual Senior Programs' Mini Conference on Aging, "Seniors at the Center of Everything" –Friday, June 12, 2009 IX. New Business: a. Leave of Absence Approval for Cindi Huber b. Report on the Life Time Directives Workshop—Glenn Bartelt X. Adjournment Next meeting—Thursday, June 11, 2009, Munson Senior Center, 975 S. Mesquite Street. If you need an accommodation for a disability to enable you to fully participate in this event, please call 528-3000/V or 528-3217/TTY at least 48 hours before the event. Posted Date: May 7, 2009 SENIOR PROGRAMS ADVISORY BOARD MEETING May 14, 2009 from 9:00-10:30 a.m. Munson Senior Center ATTENDANCE RECORD PLEASE PRINT SIGNATURE Board Members: Marsha Burr, Chair Cindi Huber,Vice Chair4� �— Elizabeth Lannert, Secretary ; Glenn O. Bartelt Nadine Boor Patricia Faner Marcie Loven � d �. Nina Mervine Stanley Phillips Olivia Solliday Staff: Lori Grumet, Public Services Dept. Director .� Shelley Modell, Administrator 44 Mike Simione, Nutrition Manager! Sally Schutte, Senior Centers Manager ; Sonia Salclana, Acting Long Term Manager Toni G. Flores, Recording Secretary b Visitors: P -r l 06 ffile �v� M04ala7r�r n L b� O a p L LL. LL. LL. LL. p p C) p � OONLON N O O O 60}coo d� to to trk to 649. W � ` O N O 0 co Ef> V � N MSI W � i F 'O CIDL49O N C) C) LOLOLOU) N o 0404 cf? E0). EFi EA EA NN W O O. O O W Q JO r '~ LO r N N �- �- f� d r O M N O O x Cl c O � d• d 00 U) M • vj co CO E N N N m N - O cfl Fj} EA dC} E!? EA MEf� NEf� rOr W N 0 _ LO U r } O :3 V CL �Cll 21 W � c •E Cd ��- OIm I d06 V 0. V) r d d H � •� Ri 7 � � V O Cf E Ir W •N Fil O O O N _l O = ea O 7 x O d N MF- m U) = oc a Senior Programs Senior Advisory Board Meeting-Senior Centers Manager's Report April 9,2009 Senior Programs Senior Advisory Board Meeting Thursday, May 14, 2009 Senior Centers Manager's Report by Sally A. Schutte Staffing 1. currently advertising Senior Programs Recreation Supervisor 2. currently advertising Senior Programs Office Assistant 3. Recreation Leader, Sr. unfilled 4. Resource Center Outreach , unfilled 5. moving Eastside staff, Eastside summer hours close at 3p 6. evening and weekend coverage through June 30 then continuing Green Team 1. public information session at City Hall Council Chambers on May 27 1 p-4p Capital Improvements 1. staff feedback and user feedback meetings held last week— Sage Cafe 2. Shelley and I have met with Eric Martin to arrange meeting with architects — Munson Addition Partnerships 1. Humane Society of Southern New Mexico — reading to children at Boys/Girls Club, pet adoptions 2. New Mexico State University— increase attendance at games, offer new activity 3. Dona Ana Community College—salsa, computer classes 4. Big Brother/Big Sister Events 1. Memorial Service, May 15 2p-4p 2. New Mexico Senior Olympics, May 27, Frisbee Distance 3. Book signing, May 28, Catharine Stewart-Roache 4. Mother/Father Dance, June 5 5. Enterprise City, June 30 6. Senior Programs Open House, July 18 7. 85th Birthday Party, August 28 8. Senior Expo, September 9 9. NMSU Tailgate Party and football, October 10 lb The City of Las Cruces cordially invites you and your staff to a free training on the benefits of environmental management systems (EMSs) and how to realize cost-savings through better environmental management. The City's Munson Center has taken the important steps of forming a "Green Team" of staff members and implementing recycling, food-scrap composting, energy and water conservation in an attempt to reduce the Center's "environmental footprint" and save the City money in the process. Please join us for an afternoon of vital information on how to implement "green programs" in your office, business, school or healthcare facility. This free session is on Thursday, May 28th from 1 to 4 PM in the Las Cruces City Hall Council Chambers. Refreshments will be available. Presenters will include Sally Schutte from the Munson Center, Chris Campbell from NMSU, and Thomas Vinson from the University of Texas at Arlington who directs the Southwest Network for Zero Waste and has conducted EMS training throughout the US and around the world. For more information or to RSVP, please contact Toni Flores at tflores(a-las-cruces.orq or 528-3004. College of Engineering Institute for Energy & the Environment **S�15 ANNUAL MINI CONFERENCE ON AGING SENIOR PROGRAMS . JUNE 12, 2009 At the Center of Everything! cf4�N va cn�s• Second Reminder The All Stiff Mini Conference FRIDAY, JUNE 12 8-4 p . m . At Munson Center All employees are required to attend ! Senior Programs Employees Beans & Potato Salad COOK-OFF! June 12, 2009 The day of our Annual Mini-Conference. Our conference lunch is a cook- out menu of burgers (meat & veggie), hot dogs, chips, drinks, and dessert. No cook-out is complete without ' Beans & wr Potato Salad. Potato Salad Entries: Beans Entries: Must prepare So we've decided to sponsor a Must prepare minimum 51bsminimum 2 lbs contest to see who in Senior of beans of potatoes Programs makes the best of each. The rules are easy: 1. Supply your own ingredients (if you give us a register receipt for the ingredients, we'll reimburse you.) 2. Cook the food off-site 3. Be ready to serve at lunchtime We'll have impartial judges & special prizes for all who enter. To enter, please give your name to Elfida Vasquez at 528-3302 by Friday, June 5. April 17, 2009 Shelley Modell, Senior Programs Administrator Marsha Burr, Senior Programs Advisory Board Chair 975 S. Mesquite Street Las Cruces, NM 88001 Dear Ms. Modell and Ms. Burr: Due to my recent surgery, I am requesting a medical leave of absence for three months (May-July, 2009) from the monthly Senior Programs Advisory Board meetings and activities. I am currently undergoing physical and occupational therapy. I do not know how long the rehabilitation period will be, but I will keep you informed. Thank you for your consideration of this request. Sincerely, AA4-���� Lucinda (Cindi) Huber 208 Happy Trails North Las Cruces, NM 88005 c: Esther Martinez, City of Las Cruces City Clerk 7 ' RECEIVED `o 09A A NOV 2 5` w'tioN November 24,2008 Dear Providers, On November 13d,2008,the Non-Metro AAA attended the ALTSD PAC meeting held at the roundhouse in room 326. During this meeting all departments were instructed by Sec. Cindy Padilla and Dep. Sec. Michael Spanier;to make a list of their top three priorities which should coincide with the Governor Richardson's top priorities and that of the Older Americans Act: — 1) Nutrition–Hunger 2) Health& Safety-Homemakers,APS, etc 3) Transportation . After identifying the needs we are now being asked to submit a 5%cut of overall budgets and identify what the impact would be. Our thought is, a 5% cut to senior citizen services at this time could and would devastate the integrity, safety and well being of our most frail elderly,particularly because the senior population continues to increase along with the need for services. Because of this request,we are convinced more than ever that you as program Directors need to rally your seniors, your Representatives and your Senators to educate them on how critical services to seniors are; senior services meet all of the top three priorities. Requesting a 5%cut when there is a 20 to 30%increase state wide in request for services just doesn't make sense. Please call your Legislators& Secretary Cindy Padilla and tell them how making cuts when the need is so great(particularly because of the economic state we are in),would impact the elderly in the most negative way. Ask your star, your senior participants and anyone who understands to call the governors office,and the legislators as soon as possible. This is a critical matter that requires your immediate attention. You can bet,we are already on the phone making calls, but we need your help. If you call Legislative Council at 505-986-4600 and tell them what district you live in they will gladly give you the name of your legislator, an address and possibly a phone number. To reach Secretary Padilla please call 505-476-4755. N ► - Oq The best way to help them understand what kind of impact this would have on your program is; for example: deduct 5%of your total negotiated units in congregate meals, 5%of your total of negotiated units in home delivered meals, 5%of your negotiated units for transportation, etc. Giving them the actual number of units of each service that -would have to be cut would be an eye opener. Remind them this affects their prospective ,.communities. Please let us know about your efforts to get the word out so that we can track which legislators have not been made aware of this situation. If you will send an e-mail to Bernice, she will keep track of the progress, her e-mail is bernicem@ncnmedd.com Thank you, fantcyD irector Non-Metro AAA AGENDA Multi-Task Force (Thinking Outside the Box) May 19, 2009 1:00 p.m.—4:30 p.m. ALTSD Rio Grande Conference Room (2"d Floor) Toney Anaya Building 2550 Cerrillos Road, Santa Fe 1:00 p.m. — 1:20 p.m. Welcome &Introductions Ernesto Ramos 1:20 p.m.— 1:40 p.m. Purpose/Expectations Cindy Padilla 1:40 p.m.—2:15 p.m. Presentation of Topics A. Addressing Hunger In Partnership with Other Agencies n Hazel Mella B. Engage NM In Partnership with Existing Volunteer Programs or Other Agencies - Tom Trujillo C. implementing Program Priorities/Possible Ways tolecrease Congregate and Home Delivered Meal Costs LynneAnker-Unnever D. Federal/State Waivers that will Strengthen Service Providers/Volunteer Programs'Ability to Better Serve Seniors Ernesto Ramos 2:15 p.m.—2:30 p.m. Break 2:30 p.m. —3:30 p.m. Roundtable Group Discussions Groups A, B, C& D 3:30 p.m. —4:30 p.m. Questions/Answers/Discussion