03-12-2009 AMENDED
2
MINUTES OF THE
4 SENIOR PROGRAMS ADVISORY BOARD MEETING
March 12, 2009—Munson Senior Center
6
PRESENT: Chair Marsha Burr; Secretary; Vice Chair Cindi Huber; Elizabeth Lannert;
8 Nadine Boor; Patricia Faner; Marcie Loven; Stanley Phillips; Olivia
Solliday
10
ABSENT: Glenn Bartelt, Nina Mervine, Maria Valle
12
GUESTS: Lori Grumet, Public Services Department Director; Shelley Modell, Senior
14 Programs Administrator; Sally A. Schutte, Senior Centers Manager; Michael Simione,
Nutrition Program Manager; Sonia Saldana, Acting Long Term Care Services Manager;
16 Toni G. Flores, Recording Secretary ; Keith Whelpley and Cherly Fallsted of Southwest
Senior, Dolores Halls, RSVP Advisory Council Member
18
Chair Marsha Burr called the Senior Programs' Advisory Board meeting to order at 9:00
20 a.m. on March 12, 2009, at the Munson Senior Center, 975 S. Mesquite Street.
22 MINUTES: It was moved by Stanley Phillips and seconded by Olivia Solliday that the
minutes of the February 12, 2009, Board meeting be approved. Motion adopted.
24
INTRODUCTION OF GUESTS: Shelley Modell, Senior Programs Administrator,
26 introduced Cheryl Fallstead, Editor, and Keith Whelpley, Publisher/owner of Southwest
Senior. The premier newspaper distributed for older adults in this region. K. Whelpley
28 is the driving force and the voice behind Southwest Senior radio show and Explore New
Mexico. K. Whelpley provided a brief history of the Southwest Senior publication.
30 Approximately, 13,000 copies are distributed in the greater Dona Ana area. They have
400 direct mailings. He is open to ideas or suggestions about incorporating Senior
32 Programs activities into the Southwest Senior publication and radio show. M. Loven
stated Senior Programs will be holding its annual Art Show on March 23, and more
34 publicity was needed. After further discussion, M. Loven and Chair Burr were
scheduled to appear on the radio show on Thursday, March 19, 2009 on KSNM570 AM.
36 K. Whelpley also discussed the radio show will be produced in-house which will give
him the flexibility of moving the radio show to other parts of State. C. Fallstead informed
38 the Board the Southwest Senior is a monthly newsletter and the paper is completed two
weeks in advance. Press releases can be e-mailed to swseniorCaD-comcast.net by the
40 15th of each month for publication. S. Schutte was designated as the single point of
contact for Senior Programs. Discussion followed regarding the possibility of creating a
42 Senior Programs column. S. Modell will assign a member of the staff to work with C.
Fallstead. It was suggested Senior Programs promote the Southwest Senior newsletter
44 and the radio show in the Senior Messenger.
46 SENIOR PROGRAMS' ADMINISTRATOR'S REPORT: Shelley Modell, Senior
Programs Administrator, provided a Legislative update. She informed the Board in
48 order to be successful with the G.O. Bond this coming year, it is important to begin the
Senior Programs Advisory Board Meeting Minutes
March 12, 2009
Page 2
planning process now. If any board member is interested in serving on this planning
50 committee, they should contact S. Modell.
52 S. Modell reviewed the Senior Programs Code of Conduct with the Board. She
reiterated as a representative of Senior Programs, the City and to be in compliance with
54 our funding sources, it imperative staff, board members, volunteers, contractors, or
anyone else representing the program abide by the Senior Programs Code of Conduct.
56 The Code of Conduct was read. Questions were answered by S. Modell. After
discussion and review, board members were asked to return a signed Program Code of
58 Conduct. A copy of the Ethics policy will be mailed to board members along with a copy
of the signed document. S. Modell stressed the importance of notifying her of anyone
60 violating the Program Code of Conduct.
62 SENIOR PROGRAMS' STAFF REPORTS: Mike Simione, Nutrition Program Manager,
distributed the February 2009 monthly report for the Congregate and Meals on Wheels
64 programs. Also distributed were the 2008 and 2009 donation comparison reports. He
stated there has been a decrease in the congregate breakfast. M. Simione provided an
66 update on the Mesilla Park kitchen renovation. At this point and time, Lori Grumet, Public
Services Department Director, did not have a completion date.
68
Sally Schutte, Senior Centers Manager, provided an update on the Recreation, Resource
70 and Retired Senior Volunteer Program (RSVP). She distributed a list of the current
projects she is currently working on and provided information on upcoming programs and
72 activities. Activities include: Memorial service, request for proposal for fitness instructors,
May open house, computer lab changes, public input meeting for Sage Cafe (date and
74 time to be announced), 5th Annual Art Show, Munson Addition, Team Building training,
filling vacant new and vacant positions.
76
Sonia Saldana, Acting Long Term Care Services Manager, reported the staff has been
78 working on consolidating forms. The In-Home Services is not fully staffed. She is also
working on health and safety procedures for those people working with the clients.
80
PROGRAM SITE REPORTS: Cindi Huber, Benavidez Recreation Center
82 representative, expressed a concern regarding an individual at the Center. S. Modell
staff can step in if the individual cannot make sound decision. It is the staffs
84 responsibility to make a referral to Adult Protective Services. C. Huber reported there
are problems with the lack of parking.
86
Stanley Phillips, East Side Center representative, reported participation has increased
88 at East Side Center. As a result, they are running out of space and parking continues to
be an issue. There are only nine drinking glasses, more are needed. It was
90 recommended that staff promote a later time to arrive for the noon meal. M. Simione
and staff will look at creative ways to resolve this issue.
92
Senior Programs Advisory Board Meeting Minutes
March 12, 2009
Page 3
Olivia Solliday, Mesilla Park Center representative, commended the Dial-A-Ride
94 transportation services. She was very impressed with the job they are doing. She
suggested this free service be better advertised. However, it needs to be noted that the
96 drivers cannot assist seniors because it is against the rules. L. Grumet informed the
Board that although it is a great service, it is not free and Transit routinely has to decline
98 trips. Donations are encouraged. L. Grumet will follow up at the next meeting with
facts and figures on ridership.
100
UNFINISHED BUSINESS: M. Loven announced the 5th annual Art Show formally
102 known as the Juried Art Show will take place on Saturday, March 28, 2009, at Munson
Senior Center.
104
The New Mexico Conference on Aging was tabled until the next meeting.
106
The Senior Programs Mini Conference on Aging has been schedule for June 12, 2009
108 at Munson Senior Center.
110 Lora Garner was recommended to serve on the New Mexico Legal Aid Board.
112 ADJOURNMENT: Meeting adjourned at 11:00 a.m.
114 Respectfully submitted,
116 �W w
r'i',, "jt& /5AAA---
Marsha
Burr Toni G. Flores
118 Senior Programs Advisory Senior Programs
Board Chair Recording Secretary
City of Las Cruces
PEOPLE HELPING PEOPLE
SENIOR PROGRAMS ADVISORY BOARD MEETING
Thursday, March 12, 2009
9:00-11 :00 a.m.
Munson Senior Center, 975 S. Mesquite Street, Phone: 528-3000
AGENDA
I. Call to Order
II. Roll Call
III. Approval of the February 12, 2009, Board Meeting Minutes
IV. Introduction of Guest: Keith Whelpley, Southwest Senior
V. Senior Programs Administrator's Report:
a. Legislative Update
b. City of Las Cruces Program Code of Conduct
V. Senior Programs Staff Reports:
a. Senior Nutrition Program Update--Mike Simione
b. RSVP, Recreation and Resource Center Update—Sally Schutte
C. In-Home Services Program Update—Sonia Saldana
VI. Program Site Reports
a. Benavidez Center--Cindi Huber
b. East Side Center--Stanley Phillips
C. Mesilla Park Center—Olivia Solliday
d. Munson Senior Center—Marsha Burr
e. Sage Cafe/East Mesa Update—Nadine Boor
f. Other Board Member Reports
VI. Unfinished Business:
a. 5th Annual Art Show—Saturday, March 28, 2009
VII. New Business:
a. New Mexico Conference on Aging
b. Senior Programs Mini Conference on Aging
C. New Mexico Legal Aid Board Appointee Recommendation
VIII. Adjournment
Next meeting—Thursday, April 9, 2009, Munson Senior Center, 975 S. Mesquite Street.
If you need an accommodation for a disability to enable you to fully participate in this
event, please call 528-3000N or 528-3217/TTY at least 48 hours before the event.
Posted Date: March 6, 2009
SENIOR PROGRAMS
ADVISORY BOARD MEETING
March 12, 2009 from 10:00-11:30 a.m.
Munson Senior Center
ATTENDANCE RECORD
PLEASE PRINT SIGNATURE
Board Members:
Marsha Burr, Chair
Cindi Huber, Vice Chair
Elizabeth Lannert, Secretary
Glenn O. Bartelt
Nadine Boor
Patricia Faner
Marcie Loven
Nina Mervine
Stanley Phillips
Olivia Solliday
Maria Valle
Staff:
Shelley Modell, Administrator
Mike Simione, Nutrition Manager '
Lori Grumet, Public Services Department
Director
Sally Schutte, Senior Centers Manager
Sonia Saldana, Acting Long Term Manager
Toni G. Flores, Recording Secretary ,
Visitors:
�� SS V jaxt-�
Senior Programs Senior Advisory Board Meeting
Senior Centers Manager's Report
March 12, 2009
1. Memorial Service—
J Non-denomination service with photos of seniors who have passed
J Invite Mayor, City Manager, Department Supervisors and staff
4 Dedicated song for occasion
J Refreshments
4 Considering first Friday in May
d Form committee to include seniors
2. Independent Contracts
Required to submit Request for Proposal
Will state expectations, tasks, services, time frames, size of program
3. Open House
4 Considering a date in May because May is Older Americans Month
4 Free demonstrations for Tai Chi, leather crafting, computer instruction, shawl
weaving
J Will discuss with lapidary and stained glass instructors if they would participate
Form committee to include seniors
4. Computer lab
Transitioning lab to computer time limits and sign ins
Policy to be written addressing accepted use
�I Policy to be written addressing operation of computer lab
Protocol to be written along with terms of use
Will meet with Information Technology to discuss new computers, placement of
computers, and to map out the changes
Forming committee(to include seniors)to oversee transition
5. East Mesa Sage Cafe Public Input Meeting
Must complete review of Mather Lifeways Caf6 Plus Workshop to learn process of
gathering public input
Will schedule meeting on East Mesa to include Tomas
6. 5"'Annual Art Show
4 Saturday, March 28
4 Worked with committee(seniors included)to determine judges, ads, definition of
amateur artist, refreshments, room set-ups
4 Display ads in newspapers this Saturday
4 Working on last minute details
7. Munson Addition-
Spoke with John Jarrard of Huitt-Zollars and he is waiting to hear from Eric Martin on
starting the project(will work with John and Eric to get an agreement in place that
allows John to start work on this project)
8. Team Building Training—
divided training into 3 4-hour sessions,
d final session is today, #1 strength contributing to team work and #1 weakness that
prevents team work; staff members will publicly state+and—of each team member
9. Customer Service Representative—
questions to Human Resources today along with interview committee names(Marsha
Burr, Richard Estepp, Sally, Guille and?)
10. Senior Program Recreation Supervisor—
4 Job description was updated and sent to Human Resources on Feb 24
4 Human Resources must do a side-by-side comparison with current job description
4 Human Resources must ensure position is still afthe current grade with the changes
4 Review will be complete by end of next week, then job will be posted
Willof Las Cruces
P f 0 P L E N E L P I N 6 P E O P L E
PROGRAM CODE OF CONDUCT
For Staff, Board members, volunteers, Senior Employment Placements, Independent
Contrators, or Student Placements working with City of Las Cruces Senior Programs.
A. POLICY
All Individuals representing City of Las Cruces Senior Programs shall maintain the
highest standards of personal ethics and conduct at all times.
B. PURPOSE
The purpose of this policy is to protect all participants from any form of exploitation or
abuse. This protection shall extend at all times to all business conducted in all centers,
vans, homes, during trips, or any other situation in which persons receive service from
City of Las Cruces Senior Programs.
C. APPLICABILITY
All Senior Programs employees, board members volunteers, federal and state Senior
Employment placements, Independent Contractors, board members, volunteers, student
placements, and any other person associated with City of Las Cruces Senior Programs
in any official capacity, will in all instances maintain the highest standards of conduct.
Anyone working under the auspices of City of Las Cruces Senior Programs will treat all
senior citizens and other members of the general public at all times with the utmost
respect and dignity.
D. PROCEDURES
The above named individuals:
1. J Will not directly or indirectly accept compensation, loans, favors, and gratuities
for the performance of duties in relation to their position.
2. Will insure all participants within the program are protected from any from of
abuse; neglect; exploitation; harassment; infliction of physical pain, injury, or
mental anguish; or, improper use of funds, resources, property, or authority.
3. Will at all times maintain the confidentiality of personal information gained
through association with City of Las Cruces Senior Programs.
4. Will not engage in any financial transaction as a result of information gained or
influence with Senior Programs.
Program Code of Conduct
February 20, 2009
Page 2
5. Will not use their position to intimidate, coerce, or threaten individuals in any
manner. Individuals will not use their position to gain special favors.
6. Will not use their position to violate agency policies, procedures, and/or
regulations required by the program.
7. Will adhere to the City of Las Cruces ETHICS POLICY as applies to both
employees and appointed Board members.
E. REPORTING
Any and all reasonable violation should be immediately reported to the Section
Administrator. The report should be submitted in writing; however, verbal reports will be
accepted in special circumstances.
My signature acknowledges I have read and agree to abide by all policies and
procedures stated in the Program Code of Conduct.
Employee Name (Please Print) Employee Signature
Date:
Reviewed and accepted by the Senior Programs Advisory Board February 12, 2009.
Donations for the Month of ..Y..:: .... .. .
. at the
following 4 Congregate Sites
5/7'E LAST YR. LAST MO, CURRENT NO.
BENAVIDEZ ... �L:.° .L.............T.l..':f-. ...............�*/.:�?P.......
EAST SIDE1 '
.................. .1.: 7............. .. ..
1..!x.......
MESILLA PARK
.....................................................................
MUNSON �'�� 4::2
AVERAGE DONATION FOR THE CURRENT MONTH IS S
..
AVERAGE DONATION FOR LAST YEAR, SAME MONTH WAS
CONGREGATE BREAKFAST COUNT& INCOME INFO
SITE LAST YEAR THIS YEAR AVG/GUEST
MUNSON (GUESTS) ...........................l.R.. ......................................
MUNSON INCOME ...6...................................................r:..:.:: G
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