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03-12-2009 AMENDED 2 MINUTES OF THE 4 SENIOR PROGRAMS ADVISORY BOARD MEETING March 12, 2009—Munson Senior Center 6 PRESENT: Chair Marsha Burr; Secretary; Vice Chair Cindi Huber; Elizabeth Lannert; 8 Nadine Boor; Patricia Faner; Marcie Loven; Stanley Phillips; Olivia Solliday 10 ABSENT: Glenn Bartelt, Nina Mervine, Maria Valle 12 GUESTS: Lori Grumet, Public Services Department Director; Shelley Modell, Senior 14 Programs Administrator; Sally A. Schutte, Senior Centers Manager; Michael Simione, Nutrition Program Manager; Sonia Saldana, Acting Long Term Care Services Manager; 16 Toni G. Flores, Recording Secretary ; Keith Whelpley and Cherly Fallsted of Southwest Senior, Dolores Halls, RSVP Advisory Council Member 18 Chair Marsha Burr called the Senior Programs' Advisory Board meeting to order at 9:00 20 a.m. on March 12, 2009, at the Munson Senior Center, 975 S. Mesquite Street. 22 MINUTES: It was moved by Stanley Phillips and seconded by Olivia Solliday that the minutes of the February 12, 2009, Board meeting be approved. Motion adopted. 24 INTRODUCTION OF GUESTS: Shelley Modell, Senior Programs Administrator, 26 introduced Cheryl Fallstead, Editor, and Keith Whelpley, Publisher/owner of Southwest Senior. The premier newspaper distributed for older adults in this region. K. Whelpley 28 is the driving force and the voice behind Southwest Senior radio show and Explore New Mexico. K. Whelpley provided a brief history of the Southwest Senior publication. 30 Approximately, 13,000 copies are distributed in the greater Dona Ana area. They have 400 direct mailings. He is open to ideas or suggestions about incorporating Senior 32 Programs activities into the Southwest Senior publication and radio show. M. Loven stated Senior Programs will be holding its annual Art Show on March 23, and more 34 publicity was needed. After further discussion, M. Loven and Chair Burr were scheduled to appear on the radio show on Thursday, March 19, 2009 on KSNM570 AM. 36 K. Whelpley also discussed the radio show will be produced in-house which will give him the flexibility of moving the radio show to other parts of State. C. Fallstead informed 38 the Board the Southwest Senior is a monthly newsletter and the paper is completed two weeks in advance. Press releases can be e-mailed to swseniorCaD-comcast.net by the 40 15th of each month for publication. S. Schutte was designated as the single point of contact for Senior Programs. Discussion followed regarding the possibility of creating a 42 Senior Programs column. S. Modell will assign a member of the staff to work with C. Fallstead. It was suggested Senior Programs promote the Southwest Senior newsletter 44 and the radio show in the Senior Messenger. 46 SENIOR PROGRAMS' ADMINISTRATOR'S REPORT: Shelley Modell, Senior Programs Administrator, provided a Legislative update. She informed the Board in 48 order to be successful with the G.O. Bond this coming year, it is important to begin the Senior Programs Advisory Board Meeting Minutes March 12, 2009 Page 2 planning process now. If any board member is interested in serving on this planning 50 committee, they should contact S. Modell. 52 S. Modell reviewed the Senior Programs Code of Conduct with the Board. She reiterated as a representative of Senior Programs, the City and to be in compliance with 54 our funding sources, it imperative staff, board members, volunteers, contractors, or anyone else representing the program abide by the Senior Programs Code of Conduct. 56 The Code of Conduct was read. Questions were answered by S. Modell. After discussion and review, board members were asked to return a signed Program Code of 58 Conduct. A copy of the Ethics policy will be mailed to board members along with a copy of the signed document. S. Modell stressed the importance of notifying her of anyone 60 violating the Program Code of Conduct. 62 SENIOR PROGRAMS' STAFF REPORTS: Mike Simione, Nutrition Program Manager, distributed the February 2009 monthly report for the Congregate and Meals on Wheels 64 programs. Also distributed were the 2008 and 2009 donation comparison reports. He stated there has been a decrease in the congregate breakfast. M. Simione provided an 66 update on the Mesilla Park kitchen renovation. At this point and time, Lori Grumet, Public Services Department Director, did not have a completion date. 68 Sally Schutte, Senior Centers Manager, provided an update on the Recreation, Resource 70 and Retired Senior Volunteer Program (RSVP). She distributed a list of the current projects she is currently working on and provided information on upcoming programs and 72 activities. Activities include: Memorial service, request for proposal for fitness instructors, May open house, computer lab changes, public input meeting for Sage Cafe (date and 74 time to be announced), 5th Annual Art Show, Munson Addition, Team Building training, filling vacant new and vacant positions. 76 Sonia Saldana, Acting Long Term Care Services Manager, reported the staff has been 78 working on consolidating forms. The In-Home Services is not fully staffed. She is also working on health and safety procedures for those people working with the clients. 80 PROGRAM SITE REPORTS: Cindi Huber, Benavidez Recreation Center 82 representative, expressed a concern regarding an individual at the Center. S. Modell staff can step in if the individual cannot make sound decision. It is the staffs 84 responsibility to make a referral to Adult Protective Services. C. Huber reported there are problems with the lack of parking. 86 Stanley Phillips, East Side Center representative, reported participation has increased 88 at East Side Center. As a result, they are running out of space and parking continues to be an issue. There are only nine drinking glasses, more are needed. It was 90 recommended that staff promote a later time to arrive for the noon meal. M. Simione and staff will look at creative ways to resolve this issue. 92 Senior Programs Advisory Board Meeting Minutes March 12, 2009 Page 3 Olivia Solliday, Mesilla Park Center representative, commended the Dial-A-Ride 94 transportation services. She was very impressed with the job they are doing. She suggested this free service be better advertised. However, it needs to be noted that the 96 drivers cannot assist seniors because it is against the rules. L. Grumet informed the Board that although it is a great service, it is not free and Transit routinely has to decline 98 trips. Donations are encouraged. L. Grumet will follow up at the next meeting with facts and figures on ridership. 100 UNFINISHED BUSINESS: M. Loven announced the 5th annual Art Show formally 102 known as the Juried Art Show will take place on Saturday, March 28, 2009, at Munson Senior Center. 104 The New Mexico Conference on Aging was tabled until the next meeting. 106 The Senior Programs Mini Conference on Aging has been schedule for June 12, 2009 108 at Munson Senior Center. 110 Lora Garner was recommended to serve on the New Mexico Legal Aid Board. 112 ADJOURNMENT: Meeting adjourned at 11:00 a.m. 114 Respectfully submitted, 116 �W w r'i',, "jt& /5AAA--- Marsha Burr Toni G. Flores 118 Senior Programs Advisory Senior Programs Board Chair Recording Secretary City of Las Cruces PEOPLE HELPING PEOPLE SENIOR PROGRAMS ADVISORY BOARD MEETING Thursday, March 12, 2009 9:00-11 :00 a.m. Munson Senior Center, 975 S. Mesquite Street, Phone: 528-3000 AGENDA I. Call to Order II. Roll Call III. Approval of the February 12, 2009, Board Meeting Minutes IV. Introduction of Guest: Keith Whelpley, Southwest Senior V. Senior Programs Administrator's Report: a. Legislative Update b. City of Las Cruces Program Code of Conduct V. Senior Programs Staff Reports: a. Senior Nutrition Program Update--Mike Simione b. RSVP, Recreation and Resource Center Update—Sally Schutte C. In-Home Services Program Update—Sonia Saldana VI. Program Site Reports a. Benavidez Center--Cindi Huber b. East Side Center--Stanley Phillips C. Mesilla Park Center—Olivia Solliday d. Munson Senior Center—Marsha Burr e. Sage Cafe/East Mesa Update—Nadine Boor f. Other Board Member Reports VI. Unfinished Business: a. 5th Annual Art Show—Saturday, March 28, 2009 VII. New Business: a. New Mexico Conference on Aging b. Senior Programs Mini Conference on Aging C. New Mexico Legal Aid Board Appointee Recommendation VIII. Adjournment Next meeting—Thursday, April 9, 2009, Munson Senior Center, 975 S. Mesquite Street. If you need an accommodation for a disability to enable you to fully participate in this event, please call 528-3000N or 528-3217/TTY at least 48 hours before the event. Posted Date: March 6, 2009 SENIOR PROGRAMS ADVISORY BOARD MEETING March 12, 2009 from 10:00-11:30 a.m. Munson Senior Center ATTENDANCE RECORD PLEASE PRINT SIGNATURE Board Members: Marsha Burr, Chair Cindi Huber, Vice Chair Elizabeth Lannert, Secretary Glenn O. Bartelt Nadine Boor Patricia Faner Marcie Loven Nina Mervine Stanley Phillips Olivia Solliday Maria Valle Staff: Shelley Modell, Administrator Mike Simione, Nutrition Manager ' Lori Grumet, Public Services Department Director Sally Schutte, Senior Centers Manager Sonia Saldana, Acting Long Term Manager Toni G. Flores, Recording Secretary , Visitors: �� SS V jaxt-� Senior Programs Senior Advisory Board Meeting Senior Centers Manager's Report March 12, 2009 1. Memorial Service— J Non-denomination service with photos of seniors who have passed J Invite Mayor, City Manager, Department Supervisors and staff 4 Dedicated song for occasion J Refreshments 4 Considering first Friday in May d Form committee to include seniors 2. Independent Contracts Required to submit Request for Proposal Will state expectations, tasks, services, time frames, size of program 3. Open House 4 Considering a date in May because May is Older Americans Month 4 Free demonstrations for Tai Chi, leather crafting, computer instruction, shawl weaving J Will discuss with lapidary and stained glass instructors if they would participate Form committee to include seniors 4. Computer lab Transitioning lab to computer time limits and sign ins Policy to be written addressing accepted use �I Policy to be written addressing operation of computer lab Protocol to be written along with terms of use Will meet with Information Technology to discuss new computers, placement of computers, and to map out the changes Forming committee(to include seniors)to oversee transition 5. East Mesa Sage Cafe Public Input Meeting Must complete review of Mather Lifeways Caf6 Plus Workshop to learn process of gathering public input Will schedule meeting on East Mesa to include Tomas 6. 5"'Annual Art Show 4 Saturday, March 28 4 Worked with committee(seniors included)to determine judges, ads, definition of amateur artist, refreshments, room set-ups 4 Display ads in newspapers this Saturday 4 Working on last minute details 7. Munson Addition- Spoke with John Jarrard of Huitt-Zollars and he is waiting to hear from Eric Martin on starting the project(will work with John and Eric to get an agreement in place that allows John to start work on this project) 8. Team Building Training— divided training into 3 4-hour sessions, d final session is today, #1 strength contributing to team work and #1 weakness that prevents team work; staff members will publicly state+and—of each team member 9. Customer Service Representative— questions to Human Resources today along with interview committee names(Marsha Burr, Richard Estepp, Sally, Guille and?) 10. Senior Program Recreation Supervisor— 4 Job description was updated and sent to Human Resources on Feb 24 4 Human Resources must do a side-by-side comparison with current job description 4 Human Resources must ensure position is still afthe current grade with the changes 4 Review will be complete by end of next week, then job will be posted Willof Las Cruces P f 0 P L E N E L P I N 6 P E O P L E PROGRAM CODE OF CONDUCT For Staff, Board members, volunteers, Senior Employment Placements, Independent Contrators, or Student Placements working with City of Las Cruces Senior Programs. A. POLICY All Individuals representing City of Las Cruces Senior Programs shall maintain the highest standards of personal ethics and conduct at all times. B. PURPOSE The purpose of this policy is to protect all participants from any form of exploitation or abuse. This protection shall extend at all times to all business conducted in all centers, vans, homes, during trips, or any other situation in which persons receive service from City of Las Cruces Senior Programs. C. APPLICABILITY All Senior Programs employees, board members volunteers, federal and state Senior Employment placements, Independent Contractors, board members, volunteers, student placements, and any other person associated with City of Las Cruces Senior Programs in any official capacity, will in all instances maintain the highest standards of conduct. Anyone working under the auspices of City of Las Cruces Senior Programs will treat all senior citizens and other members of the general public at all times with the utmost respect and dignity. D. PROCEDURES The above named individuals: 1. J Will not directly or indirectly accept compensation, loans, favors, and gratuities for the performance of duties in relation to their position. 2. Will insure all participants within the program are protected from any from of abuse; neglect; exploitation; harassment; infliction of physical pain, injury, or mental anguish; or, improper use of funds, resources, property, or authority. 3. Will at all times maintain the confidentiality of personal information gained through association with City of Las Cruces Senior Programs. 4. Will not engage in any financial transaction as a result of information gained or influence with Senior Programs. Program Code of Conduct February 20, 2009 Page 2 5. Will not use their position to intimidate, coerce, or threaten individuals in any manner. Individuals will not use their position to gain special favors. 6. Will not use their position to violate agency policies, procedures, and/or regulations required by the program. 7. Will adhere to the City of Las Cruces ETHICS POLICY as applies to both employees and appointed Board members. E. REPORTING Any and all reasonable violation should be immediately reported to the Section Administrator. The report should be submitted in writing; however, verbal reports will be accepted in special circumstances. My signature acknowledges I have read and agree to abide by all policies and procedures stated in the Program Code of Conduct. Employee Name (Please Print) Employee Signature Date: Reviewed and accepted by the Senior Programs Advisory Board February 12, 2009. Donations for the Month of ..Y..:: .... .. . . at the following 4 Congregate Sites 5/7'E LAST YR. LAST MO, CURRENT NO. BENAVIDEZ ... �L:.° .L.............T.l..':f-. ...............�*/.:�?P....... EAST SIDE1 ' .................. .1.: 7............. .. .. 1..!x....... MESILLA PARK ..................................................................... MUNSON �'�� 4::2 AVERAGE DONATION FOR THE CURRENT MONTH IS S .. AVERAGE DONATION FOR LAST YEAR, SAME MONTH WAS CONGREGATE BREAKFAST COUNT& INCOME INFO SITE LAST YEAR THIS YEAR AVG/GUEST MUNSON (GUESTS) ...........................l.R.. ...................................... 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