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02-12-2009 MINUTES OF THE 2 SENIOR PROGRAMS ADVISORY BOARD MEETING February 12, 2009—Munson Senior Center 4 PRESENT. Chair Marsha Burr; Secretary, Elizabeth Lannert; Glenn Bartelt; Nadine 6 Boor; Patricia Faner; Marcie Loven, Stanley Phillips, Olivia Solliday 8 ABSENT. Vice Chair, Cindi Huber; Nina Mervine, Maria Valle 10 GUESTS. Shelley Modell, Senior Programs Administrator; Sally A. Schutte, Senior Centers Manager; Michael Simione, Nutrition Program Manager; Toni G Flores, 12 Recording Secretary; Juanita Gomez, Dona Ana Arts Council, Carmela Martinez, New Mexico Aging and Long Term Services Department; Heather Pollard, Dona Ana Arts 14 Council, Karla Van Gundy, North Central New Mexico Non-Metro Area Agency on Aging, Kathy willoughby 16 Chair Marsha Burr called the Senior Programs' Advisory Board meeting to order at 9 00 18 a m on February 12, 2009, at the Munson Senior Center, 975 S Mesquite Street. 20 MINUTES. It was moved by Stanley Phillips and seconded by Glenn Bartelt that the minutes of the January 8, 2009, Board meeting be approved Motion adopted 22 INTRODUCTION OF GUESTS. Karla Van Gundy, Executive Director of the North 24 Central New Mexico Non-Metro Area Agency on Aging (AAA), was introduced and welcomed K. Van Gundy explained a Senior Programs' on-site assessment is currently 26 being conducted by the AAA staff The purpose of the on-site assessment is to ensure the program is in compliance with the rules and regulations of the funding agency 28 There have been many changes to the policies and procedures over the last couple of years As a result, there are some issues that need to be adjusted and changed S 30 Modell informed the Board, as a requirement of the AAA, a nine-page assessment needs to be completed by every person participating in any grant-funded activity or 32 program An exit conference to review the findings will be conducted at 2 30 p m on February 12, 2009 All advisory board members are invited and encouraged to attend 34 A copy of the findings will be provided to the Advisory Board members because a few of the changes will involve the efforts of the Board 36 Kathy Willoughby, NMSU internship, was introduced and welcomed K. Wiloughby is 38 currently working with the In-Home Services Program 40 Heather Pollard, Executive Director, and Juanita Gomez, Office Manager, with the Dona Ana Arts Council, were present. They presented a comprehensive overview Power 42 Point presentation about the Dona Ana Arts Council's history, events, programs, and services provided M Loven asked if the Board could count on the support of the Dona 44 Ana Arts Council to help promote the upcoming 5th annual art show The information will be sent to J Gomez who will disseminate the information to the Council's 46 membership of 1800 people Elizabeth Lannert suggested the Arts Council bring in Hispanic Artist. H Pollard will bring the recommendation to the Arts Council for 48 consideration Senior Programs Advisory Board Meeting Minutes February 12, 2009 Page 2 50 SENIOR PROGRAMS' ADMINISTRATOR'S REPORT. Shelley Modell, Senior Programs Administrator, provided a Legislative update She informed the Board she 52 was one of three individuals who were selected to attend Las Cruces Day events and Senior Day at the Legislature She met with legislators and is happy to report seniors 54 are not included in the Governor's three percent budget reductions for the current year She reported Ray Davenport is advocating on behalf of the central kitchen project. She 56 stated the legislative efforts, as an Advisory Board, should begin immediately for next year's capital outlay funding requests It was recommended a legislative ad-hoc 58 committee be formed to begin to plan and strategize from the coming year 60 S Modell provided a budget update The City of Las Cruces' five percent general fund budget reduction will have no impact on Senior Programs' services There have been 62 reductions in donations and the number of home delivered meals delivered People who no longer qualified for the program were closed There is a continuation of growth 64 in the programs S Modell stated Senior Programs' staff will be more efficient in the operation of the centers Fundraising, sponsorships, fees for services as well as other 66 options will be explored to increase revenue and reduce costs 68 SENIOR PROGRAMS' STAFF REPORTS. Mike Simione, Nutrition Program Manager, distributed the January 2009 monthly report for the Congregate and Meals on Wheels 70 programs Also distributed were the 2008 and 2009 donation comparison reports He stated the Nutrition program is on target in meeting its projected goals for FY 08-09 He 72 added the contractor has received a permit from the State to begin the kitchen renovation project. The project is expected to be completed by mid June In honor of Senator Mary 74 Kay Papen, a designated area at the Center (to be determined) will be named after her 76 Sally Schutte, Senior Centers Manager, provided an update on the Recreation, Resource and Retired Senior Volunteer Program (RSVP) She provided a list of the current projects 78 she is currently working on and provided information on upcoming programs and activities 80 PROGRAM SITE REPORTS. Stanley Phillips, East Side Center representative, 82 reported participation has increased at East Side Center As a result, parking continues to be an issue The bathrooms require more attention The food has been served cold 84 and more glasses are needed S Phillips will collaborate with S Schutte to notify her of issues of concern at the facility E Lannert inquired why there are no afternoon 86 activities at East Side Center or special events held at the center S Schutte informed the Board a survey was conducted at the Center to determine what afternoon activities 88 or programs they were interested in attending Of the 20 people who responded, 6 wanted the activities to remain the same, 14 stated they were interested in participating 90 in afternoon activities, but they did not state what activity There was discussion regarding rotating activities or programs to other centers 92 Board members were encouraged to attend the For the Love of Art show on February 94 20, 2009 from 9 00-2 00 p m at Munson Center and East Side Center Senior Programs Advisory Board Meeting Minutes February 12, 2009 Page 3 96 Olivia Solliday, Mesilla Park Center representative, stated it has been a smooth transition moving from Mesilla Park to Munson Center 98 In Vice Chair Huber's absence Chair Burr distributed a copy of House Bill 249, Mobile 100 Home Park Rent Increase, which Vice Chair Huber is asking the Board members to support. This legislation will provide mobile home park residents with protection against 102 excessive rent increases 104 UNFINISHED BUSINESS. G Bartelt, Nominating Committee Chair, presented the following slate of officers Office of Chairperson Marsha Burr; Office of Vice Chair- 106 Cindi Huber; Office of Secretary- Elizabeth Lannert. It was moved by S Phillips and seconded by E Lannert that nominations cease and the slate of officers be accepted as 108 presented Motion adopted 110 The Code of Conduct committee consisting of Stanley Phillips, Elizabeth Lannert, and Nina Mervine, reported no changes to the City of Las Cruces Code of Conduct. It was 112 moved by O Solliday and G Bartelt to accept the Code of Conduct Committees' recommendation Motion adopted 114 M Loven announced the 5th annual Art Show formally known as the Juried Art Show will 116 take place on Saturday, March 28, 2009, at Munson Senior Center Posters and flyers will be distributed to all the centers 118 Carmelita Martinez, New Mexico Aging and Long Term Services Department, 120 commented she supports the future development of the intergenerational facility to be located on the East Mesa and other Senior Programs' projects She added S Modell 122 does an excellent job with the program The Boards interest and involvement are key elements to the success of the program She will write a report and submit to the New 124 Mexico Aging and Long Term Services Department. 126 Elections for Benavidez and East Side Center representatives will be held on Wednesday, March 25, 2009 128 The Retired Senior Volunteer Program's annual volunteer recognition will be held on 130 April 25, 2009 from 10 00 to 2 00 p m at Days Inn Everyone is invited to attend 132 ADJOURNMENT. Meeting adjourned at 10 55 a m 134 Respectfully su miffed, 136 ✓ ) Marsha Burr Toni G Flores 138 Senior Programs Advisory Senior Programs Board Chair Recording Secretary City of las Cruces PEOPLE HELPING PEOPLE SENIOR PROGRAMS ADVISORY BOARD MEETING Thursday, February 12, 2009 9:00-10:30 a.m. Munson Senior Center, 975 S. Mesquite Street, Phone: 528-3000 AGENDA I. Call to Order II. Roll Call III. Approval of the January 8, 2009, Board Meeting Minutes IV. Introduction of Guest: Heather Pollard, Dona Ana Arts Council V. Senior Programs Administrator's Report by Shelley Modell a. 2009 New Mexico State Legislative Session Update b. Update Senior Programs' Budget VI. Senior Programs Staff Reports a. Senior Nutrition Program Update--Mike Simione b. RSVP, Recreation and Resource Center Update—Sally Schutte C. In-Home Services Program Update—Sonia Saldana VII. Program Site Reports a. Benavidez Center--Cindi Huber b. East Side Center--Stanley Phillips C. Mesilla Park Center—Olivia Solliday d. Munson Senior Center—Marsha Burr e. Sage Cafe/East Mesa Update—Nadine Boor f. Other Board Member Reports VIII. Unfinished Business: a. Election of Officers: Slate of Officers Marsha Burr-Chair; Cindi Huber—Vice Chair; Elizabeth Lannert—Secretary; and Write-in Candidates Accepted b. Adoption of the Code of Conduct C. Update on 5th Annual Art Show—Saturday, March 28, 2009 IX. Adjournment Next meeting—March 12, 2009, Munson Senior Center, 975 S. Mesquite Street. If you need an accommodation for a disability to enable you to fully participate in this (W event, please call 528-3000/V or 528-3217/TTY at least 48 hours before the event. Posted Date: February 5, 2009 SENIOR PROGRAMS ADVISORY BOARD MEETING February 12, 2009 from 10:00-11:30 a.m. Munson Senior Center ATTENDANCE RECORD Board Members: Marsha Burr, Chair � , Cindi Huber,Vice Chair Lk Elizabeth Lannert, Secretary Glenn O. Bartelt Nadine Boor Patricia Faner Marcie Loven Nina Mervine Stanley Phillips Olivia Solliday Maria Valle ,; Staff: Shelley Modell, Administrator Mike Simione, Nutrition Manager Lori Grumet, Public Services Department Director Sally Schutte, Senior Centers Manager ` Sonia Saldaha, Acting Long Term Manager Toni G. Flores, Recording Secretary ° Visitors: r Senior Programs Senior Advisory Board Meeting Senior Centers Manager's Report February 12, 2009 1. AARP Tax Preparers are at Munson every Tuesday and Wednesday, from 12 noon to 4:00 pm. until April 15. 2. Reviewing the sign up procedure for those wishing to hike with Shaunna, currently 2 -3 hikes monthly. Receiving concerns from seniors who are not receiving the information they need and concerns about sign-up times. 3. Special events- Salute to Veterans tomorrow 11a to 12:30p, presenter is Bill Case, Visual Impairment Service Team rep Valentine's Day Dance tomorrow from 2pm to 4 pm, a variety of music played by Mark Coker February 19 - NM Legal Aid hosting community education program on Debt and What You Can Do to Get It Under Control. February 19 - Bare Bones Basic Medicare Information, workshop for lawyers and social service personnel March 28 - 5t' Annual Art Show May 1 - May Party 4. Eastside areas addressing: o Committee formed to address how to display art o Preparations are being made to install DSL to get the 3 computers ready for use by seniors 5. LCSCC is setting up the process to begin to sell ceramic glaze; this is a change from Shaunna selling the glaze 6. Part-time Customer Service Representative position at Munson - preparing interview questions and the names of the interview committee to send to HR 7. Recreation Supervisor job description will go to HR after a couple of changes, plan to begin advertising no later than March 1 8. Working with committee to ensure successful 5t'Annual Art Show on March 28 9. RRR Team has worked as a team to prepare for The Love of Art, held at Munson in the Quilt Room, Feb 17-20; also held on February 20 at Eastside 10.Resource Center Coordinator, Imelda Chacon has accepted the responsibility of updating the Senior Programs web page 11.Team building training postponed until February 17, the purpose is to combine RSVP, Resource Center and Recreation staff into one team. 12. Pulling together participants for a Sage Cafe community input meeting. 13.Writing policies for public access computers at Munson and Eastside Centers addressing accepted use, content filtering, computer lab policy protocol and terms of use 14.Professional Development for staff - recently they completed HIPAA (Health Information Portability Accountability Act) training. Scheduling class for blood borne pathogens. 15.Meeting with DACC to discuss collaborating to offer computer classes to seniors 16.Working with prospective instructors to offer free demonstrations on Saturday, March 28 - Tai Chi Chih, shawl weaving, Y 17.New Mexico Senior Olympics TREK to Fitness held February 5th — 160 participants were provided the opportunity to participate in workshops on Tai Chi, Enhanced Fitness, Silver Sneakers Fitness Program, Wii Sports Activity and various lectures encouraging heart healthy eating. Munson provided the sack lunches and Mountain View Regional Medical Center paid for the lunches. 18.visited other centers in ABQ for ideas for the Munson Addition and Sage Cafe — Los Volcanos, Manzano Mesa Intergenerational Center, Bear Canyon and Palo Duro 19.Planning a date to sit with team to begin to put together a 2009-2010 Planning Calendar of special events and activities for the next 12 months. Will estimate expenses related to each event and activity and project expenses. Currently, after a special event (Senior Expo, Valentine's Day Dance, 85th Birthday Party, etc) team meets immediately afterwards to discuss what worked, what did not work, if we want to hold activity again or replace it with another activity, expenses incurred. 20.Senior Programs and the Munson Senior Center are partnering with NMSU/Institute for Energy and the Environment on an EPA grant to implement an Environmental Management System (EMS) to reduce and recycle solid waste, compost organic waste, and reduce water and energy use throughout the Munson Center. Munson Center EMS to serve as model for other City agencies. The project timeline is to end by September 1. We will have an environmental plan in place by that date. 21. PERFORMANCE GOAL # 1 1. Lead role in planning an design of East Mesa Sage Caf6 AND Munson Center Addition/Renovation project. o Work with Shelley and Mike on the design of the buildings and bring in staff and board members, Facilities and Robert Nunez, as appropriate. o Work with Shelley and Mike and board members on community outreach. o Purchase furnishings with inclusion of seniors, staff and community. o In charge of programming. o Work with Shelley on money and staffing. o Use Mather materials to guide East Mesa project. PERFORMANCE GOAL #2 Z Develop a professional development& training plan for staff. o Emphasis on increasinglenhancing staff skills that lead to increased knowledge of issues impacting older adults, in particular as related to senior center and volunteer programs; skill building in each employee's respective area of service delivery; Quality Customer Service practice. Focus on team building activities. o Develop an instrument for each staff member listing mandatory city trainings and discretionary training and have them list what they've taken and would like to take. Find out what training they like that the City does not offer. Bring trainer in for skills requested by many. PERFORMANCE GOAL #3 3. Develop a comprehensive system for the purpose of gathering customer input, resolving customer complaints, and utilizing customer skills and talents. Use a variety of methods such as special event evaluation forms, customer comment cards, annual satisfaction surveys, focus groups, and'town hall'style public meetings. PERFORMANCE GOAL #4 4. Analyze current program goals for Title IIID health promotion classes and activities for the purpose of setting goals for fiscal year 2008/2009. Process should include: o Analysis of the types of classes offered and dates, times, locations; o #of participants; o Profile of participants; o Identification of other target participants; o Operating expenses, donations, etc. o Analysis will be to set goals for the coming year and provide the details necessary for creating bid specifications for the procurement of instructors. The following bill was introduced by Joni Gutierrez for the 49th Legislature, First Session 2009 HOUSE BILL 249 MOBILE HOME PARK RENT INCREASES An act relating to property; providing mobile home park residents with protection against excessive rent increases. Be it enacted by the legislature of the State of New Mexico: Section 1. A new section of the Mobile Home Park Act is enacted to read: A. A landlord shall provide written notification of a rent increase to the affected residents no later than 60 days before the effective date of the increase. The notice shall include: 1. The amount of the rent increase, including any portion of the increase that is attributable to capital improvements of the mobile home park. 2. The effective date of the rent increase 3. The specific reasons for the rent increase 4. The names and addresses of all affected residents; and 5. A copy of the resident's rights pursuant to this section and Section II of this 2009 act. B. If the landlord fails to notify the residents of a rent increase as required by this section, the rent increase shall be unenforceable. Section 2. A new section of the Mobile Home Park Act is enacted to read: {NEW MATERIAL} RENT INCREASE DISPUTE-MEDIATION CIVIL ACTION A. If a majority of the residents affected by a rent increase dispute the increase, the residents may submit the dispute for mediation if, no later than 30 days before the effective date of the rent increase, the residents provide the landlord with the name of the residents' representative and a written statement that they dispute the rent increase and are requesting mediation. B. The mediation shall be performed by a professionally certified mediator approved by the landlord and the residents' representative. The cost of the mediation services shall be divided equally between the landlord and the residents. C. No later than 2 business days before the initial mediation session, the landlord shall provide to the mediator and the residents' representative all documents and information that the landlord considers relevant to support the rent increase. The landlord shall have the burden of providing information to show that the rent increase is reasonable. D. Any resolution of the dispute shall include an agreement regarding the amount and effective date of the rent increase. If the dispute is resolved, the landlord shall not be required to provide any additional notice in order for the rent increase to take effect pursuant to the resolution. E. If the landlord and residents are unable to resolve a dispute over a rent increase, an action for abatement of some or all of the rent increase based on a claim that the increase is clearly excessive may be initiated by a majority of the affected residents by filing a complain in district court in the judicial district in which the mobile home park is located no later than two business days before the effective date of the rent increase. F. The residents shall pay the rent, including the rent increase, to the landlord on or before the date the rental payment is due. The landlord shall deposit the disputed portion of the rent increase with the clerk of the court pending an order by the court. G. For the purposes of this section, a clearly excessive rent increase is an increase that is unreasonable based upon the landlord's total reasonable or documented expenses, including consideration of debt service, and a reasonable return to the landlord on investment with consideration being given to comparable investments. H. If the court finds that the rent increase is clearly excessive, the court may order abatement of the proposed rent increase in full or in part. Section 3. Section 47-10-19 NMSA 1978 (being Laws 1993, Chapter 147, Section 5) is amended to read: 47-10-19 RENT DISCLOSURE REQUIREMENT Upon receiving a written request from a resident or prospective resident, a landlord shall fully and accurately disclose in writing a current schedule of the range of rental rates in the mobile home park. The landlord shall include the date of preparation of the face of the schedule or rental rates. "** 2/12/09 If you agree with the bill, Joni Gutierrez, requests contacting the House Consumer & Public Affairs Committee and the House Business & Industry Committee. E-mail addresses of committee members below: jonig(a-),zianet (Joni Gutierrez) noaddressnhotmail.com sntyler,valornet.com iimtrujillon,msn.com tomntomtaylor.net jpandp(a�comcast.net donagale(a)zianet.com gardners90*yahoo.com a osephsnplateautel.net eliseoalcon(u msn.com debbie.rodellan,nmlet!is.j!ov alpark.mmA2mail.com oneillhdl5nfastmail.us junderwoodfirm(a),yahoo.com KbSysgnanl.net Antonio(a�moejustice.com gailchaseynmsn.com ocate@hotmail.com SENIOR PROGRAMS' ADVISORY BOARD ELECTION OF OFFICERS Thursday, February 12, 2009 Chair Marsha Burr (Write-in Candidate) Vice Chair Cindi Huber (Write-in Candidate) Secretary Elizabeth Lannert (Write-in Candidate) Donations for the Month of ... �_E*�mmmu.m...,...... at the following 4 Congregate Sites SITE LAST YR. LAST MO. 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