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01-08-2009 MINUTES OF THE 2 SENIOR PROGRAMS ADVISORY BOARD MEETING January 8, 2009—Munson Senior Center 4 PRESENT. Chair Marsha Burr; Vice Chair, Cindi Huber; Secretary, Elizabeth Lannert; 6 Nadine Boor; Patricia Faner; Marcie Loven, Stanley Phillips, Olivia Solliday 8 ABSENT. Glenn Bartelt; Maria Valle 10 GUESTS. Terrence R Moore, City Manager; Lori Grumet, Public Services 12 Department Director, Sally A. Schutte, Senior Centers Manager; Michael Simione, Nutrition Program Manager; Sonia Saldana, Acting Long Term Care Services Manager; 14 Toni G Flores, Recording Secretary 16 Chair Marsha Burr called the Senior Programs' Advisory Board meeting to order at 9 05 a m on January 8, 2009, at the Munson Senior Center, 975 S Mesquite Street. 18 MINUTES. A correction was made to page 2, line 65—Chair Marsha was changed to 20 Marcie Loven It was moved by Stanley Phillips and seconded by Nadine Boor that the minutes of the December 11, 2009, Board meeting be accepted as amended Motion 22 adopted 24 INTRODUCTION OF GUESTS. Guests were introduced and welcomed 26 SENIOR PROGRAMS' STAFF REPORTS. Mike Simione, Nutrition Program Manager, distributed the December 2008 monthly report for the Congregate and Meals on Wheels 28 programs Also distributed were the 2007 and 2008 donation comparison reports He stated the Nutrition program is on target in meeting its projected goals for FY 08-09 M 30 Simione announced as a result of the current economic situation and increasing food costs, it is necessary to make changes to the breakfast served at Munson Center 32 Effective January 12, 2009, a healthier breakfast will be served consisting of a protein (milk), fiber/carbohydrate (raisin bran cereal), and a citrus juice (orange) The suggested 34 donation will remain at $ 50 36 The Non Metro Area Agency on Aging will be conducting a Senior Programs on-site assessment February 9-13, 2009 38 Sally Schutte, Senior Centers Manager, provided an update on the Recreation, Resource 40 and Retired Senior Volunteer Program (RSVP) The Resource Center has 19 active cases since July 1, 2008 and has provided 931 hours of service to Grandparents Raising 42 Grandchildren RSVP's membership consisted of 810 volunteers providing 47,005 hours of service to over 102 non-profit city and county non-profit agencies from July 1, 2008- 44 December 30, 2008 The Recreation program provided a variety of programs and activities ranging from Aerobics to Stroke Survivor's support group 46 S Schutte also reported on a number of projects she is currently involved in such as 48 establishing a Green Team to look at ways to reduce Munson Center waste, energy, and water use She is exploring the possibility of conducting evening and weekend programs 50 and activities She is also working on the Munson Center addition, for the Love of Art Senior Programs Advisory Board Meeting Minutes January 8, 2009 Page 2 month, preparing for the New Mexico Senior Olympics TREK to fitness program to be 52 held on February 5, 2009, and working on scheduling HIPPA and Blood Borne Pathogens training for staff 54 Sonia Saldana, Acting Long Term Care Services Manager, reported a new Living 56 Assistance Worker, has been hired The staff is preparing for the on-site review to be conducted next month 58 PROGRAM SITE REPORTS. Vice Chair Cindi Huber, Benavidez Center 60 representative, thanked L. Grumet for her assistance with the replacement of the stained ceiling 62 Stanley Phillips, East Side Center representative, reported participation has increased 64 at East Side Center As a result, parking continues to be an issue 66 Olivia Solliday, Mesilla Park Center representative, stated it has been a smooth transition moving from Mesilla Park to Munson Center She stated the kitchen 68 renovation started off very well and then it came to a complete halt. The anticipated date of completion is March 1, 2009 O Solliday suggested rotating the location of the 70 meetings every month After further discussion, it was agreed the April meeting will be held at the Mesilla Park Center 72 Chair Marsha Burr, Munson Senior Center Representative, reported Munson Center 74 has been very busy The holiday activities were very well attended 76 City Manager, Terrence R Moore, was introduced City Manager Moore conducted a detailed presentation on the FY 09 mid-year budget adjustment. He stated he recently 78 directed all City departments to reduce their operating budget by five percent to avoid a budgetary shortfall since gross receipts tax revenues were down 1 7 percent from last 80 year A total of 78 funds were adjusted However, this adjustment does not impact current staffing levels or city services Senior Programs was one of the departments 82 that was not adversely impacted because of the Senior Programs Advisory Boards' efforts in advocating for funding and the successful procurement and administration of 84 grants He talked about the current economic recession relative to the City of Las Cruces Fortunately, the City of Las Cruces is in a better economic condition than other 86 communities in the country He added should the effects of the economic recession, in the future, have a greater impact on the City economy; it will be necessary to direct staff 88 to reduce their operating budgets by an additional two percent. He reviewed graphs and statistics to better illustrate the current City of Las Cruces economic situation 90 Discussion followed regarding the new City Hall construction project. City Manager 92 Moore anticipates the project will be completed by 2010 M Loven inquired if there would be space at the new City Hall for the Master Images Series Creativity is ageless 94 Program City Manager Moore assured M Loven there will be space dedicated in the lobby for art in public places 0 Solliday asked what City Manager Moore foresees in Senior Programs Advisory Board Meeting Minutes January 8, 2009 Page 3 96 the future for Senior Programs He stated the City of Las Cruces will continue to utilize whatever financial resources are available to expand and maintain existing facilities to 98 accommodate the growth 100 UNFINISHED BUSINESS. The Nominating Committee consisting of G Bartelt, and N Boor presented the following slate of officers for 2009 Marsha Burr nominated for the 102 office of Chairperson, Cindi Huber nominated for the office of Vice Chair; Elizabeth Lannert nominated for the office of Secretary The election of officers will be held at the 104 next Board meeting 106 The Code of Conduct committee consisting of Stanley Phillips, Elizabeth Lannert, and Nina Mervine, reported no changes are needed to the Code of Conduct at this time 108 Adoption of the Code of Conduct will be held at the next meeting 110 NEW BUSINESS. M Loven announced the 5t" annual Art Show formally known as the Juried Art Show will take place on Saturday, March 28, 2009, at Munson Senior Center 112 Posters and flyers will be distributed to all the centers Assistance is need with publicity It was suggested that the Arts Council be contacted to assist with publicity 114 Discussion followed regarding the dissemination of information to all centers 116 ADJOURNMENT. Meeting adjourned at 11 30 a m 118 Respectfully submitted, 120 122 Marsha Burr Toni G Flores Senior Programs Advisory Senior Programs 124 Board Chair Recording Secretary SENIOR PROGRAMS ADVISORY BOARD MEETING February 12, 2009 from 10:00-11:30 a.m. Munson Senior Center ATTENDANCE RECORD PLEASE PRINT SIGNATURE Board Members: Marsha Burr, Chair Cindi Huber, Vice Chair Elizabeth Lannert, Secretary Glenn O Bartelt Nadine Boor Patricia Faner Marcie Loven Nina Mervine Stanley Phillips Olivia Solliday Maria Valle , Staff: Shelley Modell, Administrator Mike Simione, Nutrition Manager Lori Grumet, Public Services Department Director 7 Sally Schutte, Senior Centers Manager Sonia Saldana, Acting Long Term Manager ` Toni G Flores, Recording Secretary Visitors: Z&& &4'Md,f-hke'7� %- I V V � 1 t ym City of las Cruces PEOPLE HELPING PEOPLE SENIOR PROGRAMS ADVISORY BOARD MEETING Thursday, January 8, 2009 9:00-10:30 a.m. Munson Senior Center, 975 S. Mesquite Street, Phone: 528-3000 AGENDA I. Call to Order II. Roll Call III. Approval of the December 11, 2008, Board Meeting Minutes IV. Introduction of Guest: City Manager Terrence R. Moore V. Senior Programs Staff Reports a. Senior Nutrition Program Update--Mike Simione a. RSVP, Recreation and Resource Center Update—Sally Schutte b. In-Home Services Program Update—Sonia Saldana VI. Program Site Reports a. Benavidez Center--Cindi Huber b. East Side Center--Stanley Phillips C. Mesilla Park Center—Olivia Solliday d. Munson Senior Center—Marsha Burr e. Sage Cafe/East Mesa Update—Nadine Boor f. Other Board Member Reports VII. Unfinished Business: a. Report from Nominating Committee and Election of Officers b. Code of Conduct Committee Report—Stanley Phillips, Elizabeth Lannert and Nina Mervine VIII. New Business: a. Masters Images Series Creativity is Ageless Juried Art Show—Saturday, March 28, 2009 b. Dissemination of Information to Participants IX. Adjournment Next meeting—February 12, 2009, Munson Senior Center, 975 S. Mesquite Street. If you need an accommodation for a disability to enable you to fully participate in this event, please call 528-3000N or 528-3217/TTY at least 48 hours before the event. Posted Date: December 31, 2008 DECEMBER 31, 2008 TO: CANTINA BREAKFAST PARTICIPANTS x 3 FR: MIKE SIMIONE, NUTRITION MANAGER RE: CHANGES IN THE CANTINA BREAKFAST OUR ORGANIZATION LIKE MANY ACROSS THE COUNTRY IS BEGINNING TO FEEL THE PINCH OF THE CURRENT SLOWDOWN IN OUR NATION'S ECONOMY. WITH INCREASING FOOD COSTS, ESPECIALLY IN THE BREAKFAST FOODS WE SERVE IN THE CANTINA, I AM LOOKING AT THE POSITIVE SIDE OF THIS DOWNTURN. FOR OUR ORGANIZATION IT MEANS CHANGING WHAT WE OFFER FOR OUR BREAKFAST MEAL. WHAT COULD BE THE POSITIVE SIDE OF CHANGING OUR CANTINA BREAKFAST OFFERINGS YOU ASK? FOR ONE, IT WILL MEAN THAT WE WILL STILL BE ABLE TO OFFER BREAKFAST FOR A SUGGESTED DONATION OF FIFTY CENTS ( $.50 ). FOR ANOTHER, IT WILL MEAN BREAKFAST WILL BE HEALTHIER. IT WILL CONTAIN ONLY THE "ESSENTIAL BUILDING BLOCKS" TO START YOUR DAY. ON A DAILY BASIS, ONLY THE FOLLOWING ITEMS WILL BE OFFERED: a protein ( milk ); a fiber/ carbohydrate ( raisin bran cereal ); and a citrus juice ( orange ). THE NEW LINEUP FOR OUR BREAKFAST WILL BEGIN ON MONDAY, JANUARY 129 2009. IF YOU HAVE QUESTIONS ABOUT THESE CHANGES, CATCH ME IN THE CANTINA, OR CALL ME AT 649-3167. 1 APPRECIATE HEARING FROM YOU. PEOof Las Cruces PL E N ELPI N 0 PE OPLE PARA: PARTICIPANTES QUE DESAYUNAN EN LA CANTINA DE: MIKE SIMIONE, MANEJADOR DE NUTRICION 5 FECHA: DICIEMBRE 31, 2008 SUBJECTO: CAMBIOS EN EL DESAYUNO DE LA CANTINA Nuestra Organizacion Como muchas a trabes del pais comienza a sentir el retraso corriente de la economia nacional. Con el costo de la comida subiendo, especialmente la comida del desayuno que se sirve en la cantina, estoy viendo el lado positivo de este retraso economico. Para nuestra organizacion quiere decir un cambio en to que ofrecemos para la comida del desayuno. r jSe a de preguntar, que puede ser el lado positivo del cambio de nuestro desayuno que ofrecemos? Primero, quiero decir que todavia podemos ofrecer el desayuno a la donacion sugerida de ($.50) cincuenta centavos. Segundo, quiere decir que el desayuno sera mas saludable. Va a contener solo to esencial para comenzar su dia. A bases diarias, solo los articulos siguientes seran ofrecidos: una proteina (leche); una fibra y carbohidratos (cereal de pasas); y un jugo citrico (naranja). EI nuevo plan para nuestro desayuno va comenzar el Lunes, dia 12 de Enero del 2009. Si tienes preguntas sobre de estos cambios, venga a verme en la Cantina, o Ilameme al 649-3167. Apreciare saber de usted. Donations for the Month of ... :....EN ....., at the following 4 Congregate Sites S/TE LAST YJL LAST MO. CURRENT MO. BENAVIDEZ /I`�7 l'�l EAST SIDE - f�� 8150(m/5� a a M a 0 0 0 0 a a M a a a a a Elm/a%owl 0 a a 0 a a a a 0 a a a MESILLA PARK ........?: Z.................. ..........� a�.e� MUNSON .......... ... . ............ ...�. ................ AVERAGE DONATION FOR THE CURRENT MONTH IS S. .. :. �... AVERAGE DONATION FOR LAST YEAR, SAME MONTH WAS CONGREGA TE BREAKFAST COUNT& INCOME INFO SITE LAST YEAR THIS YEAR AVG/GUEST MUNSON (GUESTS) .......................... .................................... MUNSON (INCOME) .......................................................... .:. . ...... ler A pp b K Z W �+ A Qo ti ' ° 'h ' c 0qz • o ' O fo ' �• 0 0 0 ; � c 0 0 F• Z �' ap o o c F v� O o 0 O Z t. fills m 0 W F O Y. 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FW- o 0F. 0 WO � aOGY� x 13: A. o Z 1- 0 F• ao O li W Z0 � � a Zai z NOTES REGARDING % WAY POINT IN FISCAL YEAR CONGREGATE NUTRITION PROGRAM GOAL FIGURE YTD FIGURE NEW CLIENTS......................................2,000 1504 UNITS PER YEAR (PEOPLE )..............86,000 40 104 (SHOULD BE 439000) INCOME PER YEAR.............................;100,000 $53,250.97 UNITS PER YEAR NUMBER IS DOWN DUE TO A DECREASE IN SNOW BIRDS DUE TO PRICE OF GASOLINE. MEALS-ON-WHEELS NUTRITION PROGRAM GOAL FIGURE YTD FIGURE NEW CLIENTS......................................700 483 UNIT'S PER YEAR (PEOPLE )..............188,000 73,502 INCOMEPER YEAR..........................mua$80,000 $34,338 UNITS PER YEAR IS DOWN DUE TO REMOVING PEOPLE FROM THE ROOSTER WHO WERE NO LONGER ELIGIBLE TO RECEIVE THE SERVICE, DUE TO A VARIETY OF REASONS. THIS IN TURN HAS ALSO REDUCED THE INCOME. Senior Programs Advisory Board Meeting Thursday,January 8, 2009 Senior Centers Manager Report By Sally Schutte Resource Center Update: 19 active cases since July 1, 2008, the Resource Center has provided 931 hours Top reasons for visits to Resource Center(since July 1, 2008) Housing, food, Legal aide, social security, Medicaid, completion of forms, translation, food assistance, Adult Protective Services, D & E Waiver, Medical assistance, Medicare enrollment, assistance paying utility bills, Dial A Ride. RSVP Update: RSVP operates based on community needs versus a specific amount of"slots" to be filled. 810 volunteers have provided 47,005 hours of service to over 102 non-profit city and county agencies in the 6-month period of July 1, 2008 to December 31, 2008. The volunteer group as a whole provided 98 different types of activities; from serving in a hospital to working in the cantina at Munson Center. Recreation Update: The following are combined numbers from all centers and represent the number of participants in the 6-month period beginning July 1, 2008: Aerobics—491, new people-37 Core exercise in the mornings—229, new people 21 Core exercise in the afternoons—406, new people 39 Intermediate Line Dancing—217, new people 31 Beginning Line Dancing—625, new people 96 Low Vision Support Group—82, 25 new people Spanish at Mesilla Park—149, 22 new people Stroke Survivor—78, 26 new people Tai Chi at Sage—140, 18 new people Highlights of Task List for Senior Centers Manager: • Putting together a Green Team to serve for the next 12 months in partnership with NMSU on efforts to reduce Munson Senior Center waste, energy and water use. • Discussions with 3 candidates who want to teach shawl weaving, Tai Chi Chih and Healthy Living classes. Arranging free demonstrations on Saturdays. • Member of Planning Committee for New Mexico Senior Olympics TREK to Fitness to be held Thursday, February 5 from 10a to 3p at DACC. • Working with John Jarrard, Vice President, Huitt-Zollars, Inc. to schedule planning workshops for the Munson addition • Working with Steve Maurer, Risk Management, to schedule Blood Borne Pathogens and HIPAA compliance training to Senior Programs staff. • Applied for membership with CLC Chamber of Commerce and working on membership with Hispanic Chamber of Commerce. • Preparing for Non-Metro AAA staff to do an on-site assessment February 9-13. Areas addressed will be Operations Management, Basis of Accounting, Cash Receipts and Cash Management(Program Income), Accounts Payable and Other Liabilities, Petty Cash, Property Management, Financial Planning and Budgeting, Personnel and Fringe Benefits, Delivery of Services, Transportation, Policies, and Capital Outlay. 1 • Shelley recently performed a 6-month evaluation of my performance and gave me written goals. 1. Take the lead role in planning and design of East Mesa Sage Cafe and Munson Center Addition/Renovation project. o Work with Shelley and Mike on the design of buildings and bring in staff and Board members, Facilities and Robert Nunez, as appropriate. o Work with Shelley and Mike, board members on community outreach. o Purchase furnishings with inclusion of seniors, staff and community. o In charge of programming. o Work with Shelley on money and staffing. o USE MATHER MATERIALS TO GUIDE EAST MESA PROJECT 2. Develop a Professional Development&Training Plan for staff. o Emphasis on increasing/enhancing staff skills that lead to increased knowledge of issues impacting older adult, in particular as related to senior center and volunteer programs; skill building in each employee's respective area of service delivery; Quality Customer Service practice. Focus on team building activities. o DEVELOP AN INSTRUMENT FOR EACH STAFF MEMBER LISTING MANDATORY CITY TRAININGS AND DISCRETIONARY TRAINING AND HAVE THEM LIST WHAT THEY'VE TAKEN AND WOULD LIKE TO TAKE. FIND OUT WHAT TRAINING THEY WOULD LIKE THAT THE CITY DOES NOT OFFER. BRING TRAINER IN FOR SKILLS REQUESTED BY MANY. 3. Develop a comprehensive system for the purpose of gathering customer input, resolving customer complaints, and utilizing customer skills and talents. Use variety of methods such as special event evaluation forms, customer comment cards, annual satisfaction surveys, focus groups, and"town hall' style public meeting. 4. Analyze current Program Goals for Title IIID Health Promotion classes and activities for the purpose of setting goals for Fiscal Year 2008/2009. Process should include an analysis of the types of classes offered and dates, times, locations; # of participants; profile of participants; identification of other target participants; operating expenses; donations, etc. Analysis will be to set goals for the coming year and provide the details necessary for creating bid specifications for the procurement of instructors. 2