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08-19-2008 MINUTES OF A REGULAR MEETING OF 2 THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD 4 AUGUST 19, 2008 5 6 The board meeting of the Housing Authority of the City of Las Cruces was held at 926 7 S. San Pedro, in the city of Las Cruces, state of New Mexico. 8 9 1. Roll Call 10 11 Chairman Win Jacobs called the meeting to order at 2:06 p.m. 12 13 MEMBERS: Christina S. Little, Vice Chairman 14 Ellen Haltom, Commissioner 15 Paul R. Miller, Commissioner 16 Peggy Shinn, Commissioner 17 18 OTHERS: Thomas G. Hassell, Executive Director 19 Robbie R. Levey, Deputy Director 20 Rosa Cordova, Section 8 Manager 21 Sharon Hansen, Accountant 22 Jesse M. Padilla, Housing Manager 23 Martha Sanchez, Maintenance Mgr. 24 C. J. Velarde, Interim Admissions Coordinator 25 26 2. Conflict of Interest 27 28 Pursuant to Resolution No. 783, Chairman Jacobs inquired if any commissioner or staff 29 member had any known conflict of interest with any item on the agenda. No on 30 expressed or revealed any conflicts. 31 32 3. Public Participation - none 33 34 4. Acceptance of Agenda: those items indicated by an asterisk (*) are on the 35 Consent Agenda and will be voted on by one motion 36 *Approval of the Minutes for a Regular Meeting held July 15, 2008 37 *Approval of the Minutes for a Potential Quorum held August 11, 2008 38 *Resolution No. 885 — A Resolution Approving the Election of Las Cruces 39 Housing Development Corporation's New Officers 40 *Resolution No. 886 — A Resolution Approving the Section Eight (8 41 Management Assessment Program Evaluation FYE 2008 42 43 Chairman Jacobs entertained a motion to approve the Consent Agenda. Commissioner 44 Miller moved for approval while Commissioner Shinn seconded the motion. Th 45 commissioners voted in favor and the motion passed unanimously. 46 47 5. Commissioners' Comments 48 49 ❖ Commissioner Shinn commented that the AD Hoc Committee is moving forward 50 with its agenda. She did not have anything new to report on Vision 2040. -1- 1 4- Commissioner Miller commented that there appears to be an overlap o 2 information about programs like Casas Del Quinto Sol and Villa Sereno. Th 3 Commissioner requested information on each project. Mr. Hassell said an actua 4 tour of each project would be more likely informative as a visual aid for th 5 Board. Ms. Levey added that information could be emailed to the Boar 6 regarding each program. 7 8 6. Written Reports to include Action Items 9 10 Accountant 11 12 The State Auditor's office recently gave approval to Kriegel & Co. to release the F 13 2007 DACHA audit report. Ms. Hansen pointed out that the audit was released this 14 morning to HACLC management staff that did not have an opportunity to review the 15 report thoroughly. There was a finding concerning the county Housing Authority 16 budgets that was not disclosed in the draft audit report. It was noted that the budget 17 are presented according to HUD standards and not by State standards. HACLC 18 representatives were not invited to attend the Exit Interview. Mr. Hassell pointed ou 19 that he would contact the Auditors since he does not know who could have responde 20 to the findings. 21 22 Management Indicators 23 24 Commissioner Shinn asked for clarification on the 3-day and 14-day notices issued to 25 HACLC tenants. Mr. Padilla replied that there are different laws regarding Public 26 Housing and the private sector. Hence, 3-day notices are issued to the occupants 27 residing at the Oak, Pecos and Almendra apartments whereas 14-day notices are 28 issued to the tenants under Public Housing and/or Section 8 New Construction. Mr. 29 Padilla pointed out that HUD allows opportunities for informal and formal hearings to 30 residents in Public Housing and/or Section 8 New Construction. 31 32 Chairman Jacobs asked if there is hope on the horizon to occupy the oldest vacant 33 units first. Mr. Hassell replied that after the Admissions Department screens eligible 34 applicants to occupy the vacant units, the key element is to have a sufficient number 35 of applicants in the waiting pool to address future vacancies thus avoiding an influx of 36 vacancies to build up as it has now. Mr. Hassell briefly explained how HACLC staff 37 administered the process and acceptance of pre-applications for Public Housing on 38 August 11, 2008. 39 40 Admissions/ Homeownership 41 42 Ms. Velarde briefly talked about processing the pre-applications for data entry by time 43 and date of application thus enabling her to schedule appointments to screening 44 eligibility for Public Housing. Mr. Hassell commented that he anticipates eligible 45 tenants to be housed by the end of September. 46 47 Ms. Velarde reported that two units for Villa Sereno (Anthony, NM) will be vacated by 48 month's end & could possibly be ready for sale by December for homeownership. As 49 for the Section 8 Housing Choice Voucher Homeownership program, two participants 50 (one city and one county) are in transition of purchasing a private-owned residence by September 30, 2008. -2- I Starting September 1, two properties at Legends West will be under the workforce 2 lease-purchase option. A property in the Ranchers Club subdivision will also be under 3 the workforce lease-purchase option. 4 5 Section 8 6 7 Mrs. Cordova reported that HACLC remains as a standard performer in the SEMAP 8 (Section Eight Management Assessment Program) score rating process. In order to 9 achieve a higher rating, the Section 8 Department will strive to continue streamlining 10 its processes to avoid any possible "repeat findings". 11 12 Maintenance 13 14 Chairman Jacobs inquired more about the substantial rehabilitation required for one 15 of the units at Walnut Grove as reported in Ms. Sanchez' report. Ms. Sanchez replied 16 that the unit will undergo the substantial rehabilitation, as it will be transformed into an 17 ADA accessible unit in accordance with UFAS and ADA guidelines. Mr. Hassell 18 pointed out that HUD expects five percent (5%) of the HACLC's Public Housing units 19 be physically accessible and two percent (2%) be visually accessible. The only 20 exception to this requirement is if the Housing Authority can prove that it would be a 21 financial hardship to conduct such rehabilitation to its units. 22 23 In relation to the RFP for the Utility Allowance Study, Commissioner Miller asked if 24 there was a requirement to obtain proposals. Mr. Hassell replied that the 25 Procurement Policy mandates that proposals be obtained either verbally or in writing 26 depending on the dollar amount of the proposals. 27 28 Deputy Director/ Administrative Officer 29 30 Ms. Levey contacted NM MFA to schedule a date for the groundbreaking for Falco 31 Ridge. Ms. Levey reported that NM MFA awarded $500,000 in HOME funds to th 32 Falcon Ridge development. Additionally, an Affordable Housing Program gran 33 application to Federal Home Loan Bank of Dallas would b submitted too. Commissione 34 Shinn inquired if the HOME funds are to be considered a CLC entitlement or is it linke 35 to CDBG funds. Mr. Hassell replied that HOME and CDBG are two different fundin 36 sources. The Board engaged in a lengthy discussion with administrative staff abou 37 HOME, CDBG and entitlement funds. Mr. Hassell will be contacting the Albuquerqu 38 HUD office about not accepting the entitlement funds. 39 40 The Housing Authority conducted interviews for the Rental Assistance Specialists fo 41 Public Housing and offered employment to two applicants. One will begin some time! 42 next week and the other after September 1, 2008. 43 44 The Board did not recommend any revisions to the current HACLC Bylaws. 45 46 The Affordable Housing Alliance (AHA) will not meet in August or September. 47 48 The Homelessness Task Force met in August making progress on working on the Te 49 Year Plan to End Homelessness. The Task Force consists of representatives from FYI, 50 La Casa, Community of Hope, HACLC and CLC staff. Final approval of the Plan will b granted by the City Council. -3- 1 Executive Director 2 3 In relation to Casas Del Quinto Sol (Vado Colonias Initiative), the infrastructure work i 4 in its final stages. Qwest has moved their telephone lines out of Highline Drive so thall 5 Burn Construction could complete the paving. Efforts are being made to get on the 6 September agenda for the County Commission to receive final plat approval of the 7 subdivision. The bank has qualified four families to each participate in building their 8 homes in this subdivision. The YWCA has forwarded an additional five families to the 9 bank for pre-qualifying status. 10 11 Mr. Hassell reported that Congressman Udall, his spouse, State Representative 12 Steinborn and Mayor Miyagishima toured the Oak Street Apartments last week. 13 Commissioner Miller attended the tour with Mr. Hassell. Congressman Udall spen 14 approximately 45 minutes inquiring about the development showing his support for 15 veterans. Mr. Hassell took the opportunity to the Congressman to tour the Housing 16 Authority's other efforts in the county (e.g., Casas Del Quinto Sol and Falcon Ridge). 17 He will be meeting with the Congressman's local representative to schedule another 18 meeting for these upcoming tours. 19 20 Community Action Agency resolved one of several items prior to fulfilling th 21 requirements of the transfer agreement before the HACLC replaces CAA as a genera 22 partner in regards to the Desert Palms and Cimarron I. CAA will strive to put together 23 timeline for completion of the remaining items before the HACLC starts and complete 24 its due diligence. 25 26 The Housing Authority is currently advertising for an Executive Assistant and a 27 Administrative Assistant / Clerk of Works. The Housing Authority will advertise two 28 vacant Maintenance Aide A positions for the Maintenance Department. 29 30 Mr. Hassell reported that the Admissions and Continued Occupancy Policy (ACOP) fo 31 the Section 8 New Construction program is in the process of being amended. It will b 32 similar to the process set up for Public Housing with minor differences as required b 33 program regulations. Once the policy has been updated, the waiting list will be opene 34 in order to fill vacancies at Valley Vista and Jardines Verdes. 35 36 Mr. Hassell and Ms. Levey met with Judy Cassles, Alexandria Curry (LCAHI and Cas 37 de Corazones) and two representatives from Albuquerque HUD Field Office to discus 38 the transfer of ownership of Casa de Corazones development to HACLC. All partie 39 involved concur that the transfer could be achieved so that HACLC could stand in a 40 owner. A brief discussion ensued about whether LCAHI will continue its existence afte 41 the Housing Authority takes ownership of the HUD 811 development. Mr. Hassel 42 reiterated that Community of Hope would provide social services support. 43 44 The HACLC is in the process of trying to complete a land trade with the CLC. The Ian 45 located adjacent to the HACLC main office and a tract of land located on the outfal 46 channel west of EI Camino Real is being considered in the land trade. The CLC i 47 interested in building on the HACLC land a new kitchen and offices related to the Meal 48 on Wheels program whereas the Housing Authority is interested in developing the cit 49 land for affordable housing. Mr. Hassell has not heard anything from the CLC. 50 -4- 1 7. Incidental Reports — none 2 8. Unfinished Business — none 3 9. New Business — none 4 5 10.Adjournment— Chairman Jacobs adjourned the meeting at 3:35 p.m. 6 7 SEAL,w'!"""''��-,, APPROVED BY, c, 10 12 , . � rV . M�X;CO N _ Win 1p1s, Chairman 13 1961 . 14 %�° 15 �` # 16 17 SUBMITTED BY, 18 19 20 21 22 Thomas G. Hassell, Executive Director 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 -5-