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07-15-2008 v 1 MINUTES OF A REGULAR MEETING OF 2 THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD 4 JULY 15, 2008 5 6 The board meeting of the Housing Authority of the City of Las Cruces was held at 926 7 S. San Pedro, in the city of Las Cruces, state of New Mexico. 8 9 1. Roll Call 10 11 Chairman Win Jacobs called the meeting to order at 2:00 p.m. 12 13 MEMBERS: Christina S. Little, Vice Chairman 14 Ellen Haltom, Commissioner 15 Paul R. Miller, Commissioner 16 Peggy Shinn, Commissioner 17 18 OTHERS: Thomas G. Hassell, Executive Director 19 Robbie R. Levey, Deputy Director 20 Sharon Hansen, Accountant 21 Jesse M. Padilla, Housing Manager 22 Martha Sanchez, Maintenance Mgr. 23 C. J. Velarde, Administrative Assistant 24 25 2. Conflict of Interest 26 27 Pursuant to Resolution No. 783, Chairman Jacobs inquired if any commissioner or stafi 28 member had any known conflict of interest with any item on the agenda. No on 29 expressed or revealed any conflicts. 30 31 3. Public Participation 32 33 The Commissioners were introduced to Jesse Padilla, who was recently promoted t 34 the position of Housing Manager. Mr. Padilla has been employed with the HACLC sinc 35 1992, and has worked in Public Housing since 1993. He has been certified by NAHR 36 as a Public Housing Manager and recently been certified by NCHM as a Certifie 37 Occupancy Specialist. 38 39 4. Acceptance of Agenda: those items indicated by an asterisk (*) are on the 40 Consent Agenda and will be voted on by one motion 41 42 *Approval of the Minutes for a Regular Meeting held June 17, 2008 43 *Resolution No. 882 — A Resolution Approving the FY 2007 Independen 44 Auditors' Report 45 *Resolution No. 883 — A Resolution Amending Resolution No. 881 Writing-Ofi 46 Uncollectible Accounts for the Conventional and Section 8 New Construction 47 Housing Programs and the Oak, Pecos and Almendra Apartments 48 *Resolution No. 884 — A Resolution Affirming Compliance with the Ope 49 Meetings Act 50 -1- NN v 1 Chairman Jacobs entertained a motion to approve the Consent Agenda. Commissioner 2 Miller moved for approval while Commissioner Haltom seconded the motion. Th 3 commissioners voted in favor and the motion passed unanimously. 4 5 5. Commissioners' Comments 6 7 ❖ Vice Chairman Little briefly reported, that Mr. Hassell was the guest speaker a 8 the Interagency Council meeting last week. The Vice Chairman noted that Mr. 9 Hassell was informative and did a job well done as the attendees discussed 10 affordable housing at length. 11 12 ❖ Commissioner Miller commented that the audit report was informative and found 13 an error in the second paragraph on page 14 regarding the Housing Authority a 14 component of the city. 15 16 ❖ Commissioner Shinn commented that she received an email from the Consultan 17 for Vision 2040, who asked for verification regarding affordable housing. 18 19 6. Written Reports to include Action Items 20 21 Accountant 22 23 According to Kriegel & Co., the DACHA FY 2007 audit report passed the State Auditor' 24 review. Ms. Hansen noted that the Housing Authority is still waiting for the county audit 25 report. The State Auditor's office is also conducting a two-stage review of the CY 200 26 audit of Montana Senior Village, LLC. 27 28 The HACLC Section 8 Voucher program ended May with a net loss of $48,346.14. 29 Adjusted for the over-expended HAP funding of $80,105.25, the actual result oll 30 operations is a net income of $31,759.11. 31 32 Management Indicators 33 34 Commissioner Shinn asked for Mr. Padilla's opinion about the high vacancy rate in 35 Public Housing. Mr. Padilla replied that when the Admissions Department accepts 36 applications for Public Housing and conducts screenings for eligibility, he anticipates 37 the vacant units to be occupied in approximately 60 days. 38 39 Mr. Padilla pointed out that there were unfavorable tenants that negatively affected 40 the Pecos and Almendra Apartments. They have since been removed from the units 41 and now new tenants with satisfactory backgrounds are occupying the apartments. 42 43 Admissions 44 45 Ms. Velarde briefly talked about the criteria for admission into Public Housing. Mr. 46 Hassell commented that he expects Ms. Velarde, Mr. Padilla and Ms. Sanchez to 47 work cohesively and communicate more effectively to understand the impact they 48 have on each other's department. 49 50 i -2- 1 Section 8 2 3 [Mr. Hassell substituted for Mrs. Cordova during her absence at today's meeting.] 4 5 Vice Chairman Little stated for the record that she finds it useful to have the utilization 6 rates included in Mrs. Cordova's report. Mr. Hassell noted that the utilization rates 7 are a key element concerning the SEMAP (Section Eight Management Assessment 8 Program) score, which could affect the HACLC's rating process as high, standard or 9 troubled. He noted that the HACLC Section 8 Voucher lease-up rate through June 10 2008 is at 89.41%. The current PIC submission rate for the city (94.84%) and the 11 county's (95.77%) remain unchanged. The Housing Authority received notification 12 that the PIC system was experiencing problems with its IT support contractors and 13 could not receive any updates on the HACLC's performance scores. 14 15 Homeownership 16 17 On June 25, 2008, a County Section 8 Housing Choice Voucher Homeownership 18 program participant purchased a HACLC-owned unit. It was noted that the Mayor is in 19 the process of forming an advisory committee regarding the future of the YWCA in 20 Las Cruces. The Board discussed at length the future status of the Legends West 21 properties, the HOME Choice II program, and the Section 8 Housing Choice Voucher 22 Homeownership program and the YWCA of which the Mayor wants to create an 23 advisory committee to determine the future of the nonprofit organization. 24 25 Deputy Director/Administrative Officer 26 27 The Housing Authority received word from Floyd Duran (Albuquerque HUD Office 28 regarding whether the HACLC Board can certify, approve resolutions, etc., on behalf o 29 the Board of County Commissioners rather than going through the DAC County 30 Commissioners. Mr. Duran informed the HACLC that the management agreemen 31 between the two housing entities cannot be considered the same as a consortium 32 agreement since it does not specify it to be a consortium agreement nor does it address 33 the period of existence of the consortium and the terms under which a PHA may join o 34 withdraw from the consortium. 35 36 Ms. Levey commented that the Falcon Ridge groundbreaking is still pending. 37 38 Ms. Levey noted that the Housing Authority advertised two Rental Assistance 39 Specialists for Public Housing with a deadline of July 9, 2008. Twenty-six application 40 were received and were being reviewed for interviews to take place toward the end o 41 the month with hires to occur in mid-August. 42 43 The Housing Authority has been advised that in all likelihood it would receive tax credit 44 for Cimarron II since one of the applications from the previous round of tax credits coul 45 not use their credits. Therefore, the Housing Authority will receive them as next in line i 46 the competition. This enables the Housing Authority to begin a new tax credi 47 development in 2008 as planned, but the time schedule for starting and completing wil 48 be compressed due to the late award of the credits. Construction could tak 49 approximately 18 months with a completion date of December 2009. 50 -3- 1 In reference to the Desert Palms and Cimarron I, Community Action Agency (CAA) an 2 J. L. Gray continue to work on the requirements established in the Transfer Agreemen 3 before the HACLC replaces CAA as a general partner. 4 5 Chairman Jacobs asked the Board to review the packet she brought for each of the 6 noting that Commissioners Haltom and Miller have yet to attend commissioners 7 training. She suggested they check the NAHRO website for commissioners' training an 8 inform Ms. Levey if they are interested in attending. 9 10 Chairman Jacobs reminded the Board to review the HACLC Bylaws and submit their 11 revisions to Ms. Levey before the August 1. 12 13 The CLC advised the Housing Authority that the number of Shelter + Care Gran 14 participants will be reduced to twelve through attrition due to funding in the renewa 15 grant. 16 17 The Affordable Housing Alliance (AHA) participants worked on Bylaws and 18 PowerPoint presentation at their June meeting. AHA's purpose is to advocate for an 19 participate in increasing affordable housing opportunities for individuals and families i 20 Las Cruces and Dona Ana County. 21 22 Executive Director 23 24 Mr. Hassell reported that Senator Mary Jane Garcia approached the Housing Authority 25 regarding the Dona Ana Historic Preservation project. The Senator and a group o 26 citizens from Dona Ana are seeking the HACLC's assistance to come up with a strategy 27 to expend Capital Outlay funds for the rehabilitation of located on the Dona Ana plaza 28 and on the original Camino Real. The homes are all listed on the National Register a 29 historic buildings and are in various stages of disrepair. Tierra del Sol (TDS) is als 30 involved and together, the HACLC and TDS are formulating a plan to utilize the funds t 31 renovate the homes as affordable, workforce housing thus allowing the funds to b 32 expended without violating the anti-donation clause. The Housing Authority and TD 33 are expected to meet with Senator Garcia to develop an action plan and timeline to help 34 move this process forward. The Board discussed this issue at length suggesting that the 35 Housing Authority explore various options and continues to offer its assistance. 36 37 In reference to the Oak Street Apartments — Transitional Housing for Homeles 38 Veterans, the Housing Authority, Community of Hope and the Architect will have severa 39 meetings to make a final decision about a design based on the additional fundin 40 received from the state to renovate the apartments. The Board concurred with Mr. 41 Hassell to invite the Architect to meet with them to present the concept before Boar 42 approval. The Board believes it would be a good opportunity to invite the Mayor an 43 City Council to familiarize them with the transitional housing project. A tentativ 44 meeting could take place in September or October. 45 46 7. Incidental Reports — none 47 8. Unfinished Business — none 48 9. New Business — none 49 50 i -4- 1 10.Executive Session [closed to the public pursuant to §10-15-1 (H) (2) NMSA 2 1978] 3 4 > Discuss limited matters related to the status of existing litigation 5 6 Chairman Jacobs entertained a motion to go into closed session at 3:50 p.m. for th 7 sole purpose of discussing limited matters related to the status of existing litigation i 8 accordance with NMSA 1978 §10-15-1 (H) (2). Commissioner Shinn moved for approva 9 while Vice Chairman Little seconded the motion. The commissioners voted in favo 10 passing the motion unanimously. 11 12 Chairman Jacobs entertained a motion to reconvene into open session at 4:05 p.m. 13 Commissioner Miller moved for approval while Commissioner Shinn seconded the 14 motion. The commissioners voted in favor passing the motion unanimously. The 15 matters discussed in the closed session were limited only to those specified in the 16 motion for closure. 17 18 11.Adjournment— Chairman Jacobs adjourned the meeting at 4:06 p.m. 19 20 SEAL-;,w,m,,,, APPROVED BY, 21 22 .�\�t23 24 25 - NEW r•s,xico 7 Win Jaco s Chairman 26 ' '. 19 60 1 , 27 28 29 30 SUBMITTED BY, 31 32 33 344w4� 35 Thomas G. Hassell, Executive Director 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 i I I -5-