06-17-2008 1 MINUTES OF A REGULAR MEETING OF
2 THE HOUSING AUTHORITY OF THE CITY
3 OF LAS CRUCES BOARD
4 JUNE 17, 2008
5
6 The board meeting of the Housing Authority of the City of Las Cruces was held at 926
7 S. San Pedro, in the city of Las Cruces, state of New Mexico.
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9 1. Roll Call
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11 Chairman Win Jacobs called the meeting to order at 2:05 p.m.
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13 MEMBERS: Christina S. Little, Vice Chairman
14 Ellen Haltom, Commissioner
15 Peggy Shinn, Commissioner
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17 ABSENT: Paul R. Miller, Commissioner (excused)
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19 OTHERS: Thomas G. Hassell, Executive Director
20 Robbie R. Levey, Deputy Director
21 Sharon Hansen, Accountant
22 Martha Sanchez, Interim Maintenance Mgr.
23 C. J. Velarde, Administrative Assistant
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25 2. Conflict of Interest
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27 Pursuant to Resolution No. 783, Chairman Jacobs inquired if any commissioner or stafi
28 member had any known conflict of interest with any item on the agenda. No on
29 expressed or revealed any conflicts.
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31 3. Public Participation — none
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33 4. Acceptance of Agenda: those items indicated by an asterisk (*) are on the
34 Consent Agenda and will be voted on by one motion
35 *Approval of the Minutes for a Regular Meeting held May 20, 2008
36 *Approval of the Minutes for a Work Session held May 27, 2008
37 *Approval of the Minutes for a Potential Quorum held June 9, 2008
38 *Resolution No. 879 — PHA Board Resolution Approving Operating Budget
39 form HUD-52574
40 *Resolution No. 880 — A Resolution Approving the Performance Evaluation
41 and a Revision to the Employment Agreements for the Executive Director o
42 Housing Authority of the City of Las Cruces
43 *Resolution No. 881 — A Resolution Writing-Off Uncollectible Accounts for the
44 Conventional and Section 8 New Construction Housing Programs and the
45 Oak, Pecos and Almendra Apartments
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47 Chairman Jacobs requested that Resolution No. 881 be removed from the Consent
48 Agenda for further discussion. Chairman Jacobs entertained a motion to approve the
40 remaining items on the Consent Agenda. Vice Chairman Little moved for approval while
50 Commissioner Shinn seconded the motion. The commissioners voted in favor and thel
motion passed unanimously.
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1 ➢ Resolution No. 881 —A Resolution Writing-Off Uncollectible Accounts for
2 the Conventional and Section 8 New Construction Housing Programs
3 and the Oak, Pecos and Almendra Apartments
4
5 Chairman Jacobs requested that HACLC collect on the $51 .90 line item concernin
6 Families & Youth, Inc. rather than write-off the account since the agency rents othe
7 units from the Housing Authority. Chairman Jacobs entertained a motion to approv
8 Resolution No. 881 as amended. Vice Chairman Little moved for approval whil
9 Commissioner Shinn seconded the motion. The commissioners voted in favor and th
10 motion passed unanimously. For future reference, the Board directed staff members t
11 discover and eliminate grounds for writing-off accounts.
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13 5. Commissioners' Comments
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15 ❖ Commissioner Shinn reported that she recently met with Ken Odenheim. Mr.
16 Odenheim has been involved with cooperative ownership and has good ideas for
17 affordable homeownership. The Commissioner plans to meet with Mr. Odenheim
18 again. Commissioner Shinn noted that she has been appointed by the Realtor
19 Association to become a member of the Ad Hoc Committee.
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21 ❖ Commissioner Shinn commented that she has been in contact with Cit
22 Councilor Sharon Thomas via emails of which have been forwarded to Mr.
23 Hassell. Chairman Jacobs asked Commissioner Shinn to forward said emails t
24 the Board Members.
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26 6. Written Reports to include Action Items
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28 Accountant
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30 The DACHA FY 2007 audited REAC FASS report has been approved by REAC. Ms
31 Hansen noted that the Housing Authority is still waiting for the county audit report.
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33 Management Indicators
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35 Mr. Hassell reported that plans are in place to announce opening the Public Housing
36 waiting list to a targeted group of families in order to decrease the number of vacant
37 units available for rent. The group held a lengthy discussion concerning the strategy
38 and incentives to effectively promote the Pecos and Almendra Apartments for rent.
39 Mr. Hassell noted that the Oak Apartments are 100% occupied.
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41 Section 8
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43 [Mr. Hassell substituted for Mrs. Cordova during her absence at today's meeting.]
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45 Mr. Hassell pointed out that Mrs. Cordova is currently working on completing the
46 SEMAP (Section Eight Management Assessment Program) process for HUD
47 submission. He noted that the HACLC Section 8 Voucher budget utilization rate
48 through June 2008 is at 100.98%. The current PIC submission rate for the city is at
49 j 94.84% whereas the county's is at 95.7700. j
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1 Maintenance
2
3 In reference to Ms. Sanchez' comments about the Maintenance Department
4 maintaining the housing neighborhoods clean and free of debris, Chairman Jacobs
5 inquired if the residents themselves cooperate in this endeavor. Ms. Sanchez noted
6 that the Tres Arboles Resident Council gives their input about their surroundings.
7 Some residents at Walnut Grove, Jardines Alegres and Jardines Verdes take pride in
8 maintaining their yards. Mr. Hassell pointed out that the CLC is contemplating
9 replacing the water system at Walnut Grove, so that residents will now be responsible
10 for paying for their water consumption.
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12 Homeownership
13
14 The bank expects to close on one HACLC-owned unit sometime next week date to be
15 determined. A County Section 8 participant who is participating in the Section 8
16 Housing Choice Voucher Homeownership program will purchase this unit. Mr.
17 Hassell pointed out that he gave a brief presentation to the police academy cadets
18 regarding the Legends West properties.
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20 Deputy Director/ Administrative Officer
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22 The Housing Authority is still waiting to hear from Floyd Duran (Albuquerque HU
23 Office) regarding whether the HACLC Board can certify, approve resolutions, etc., o
24 behalf of the Board of County Commissioners rather than going through the DA
25 County Commissioners.
26
27 Ms. Levey is working with NM MFA to finalize the groundbreaking on Falcon Ridge for
28 July 7, 2008. There is a new contact person who is focusing on the Governor's Housing
29 Summit in November.
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31 Mr. Hassell and Ms. Levey have been appointed to the NM Housing First Task Force.
32 Mr. Hassell represents the NM Association of Counties and Ms. Levey represents N
33 NAHRO.
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35 The group discussed at length about the Affordable Housing Alliance /Homelessness
36 Task Force (AHA) and Southern NM Homeless Task Force simultaneously. It was note
37 that the CLC hired a consultant for AHA. This individual is coordinating the developmen
38 of the Southern New Mexico Affordable Housing Alliance. This same consultant is als
39 working with the Southern NM Homeless Task Force on developing a ten Year Plan t
40 End Homelessness.
41
42 The Board decided to hold a work session on July 8, 2008 at 11 a.m. to discuss Ion
43 range planning dealing with housing issues.
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45 Executive Director
46
47 As previously mentioned at the April board meeting, Fannie Mae shut down it
48 Albuquerque office and transferred all communications to its Dallas office. The forme
49 Fannie Mae representative (Betty Valdez) is now the Executive Director for th
50 Bernalillo County Housing Authority. Mr. Hassell noted that Ms. Valdez has been
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1 instrumental in obtaining answers for the HACLC regarding the whether the Fannie Ma
2 lease-to-own homeownership program will continue operating.
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4 Mr. Hassell talked about the manufactured home subdivision that the Housing Authority
5 is pursuing to develop. A lengthy discussion ensued about the possibility of trading the
6 HACLC's empty lot behind the main office for the parcel of land between Dona An
7 Road and Camino Real owned by the CLC. It was decided that this issue would also b
8 discussed at the July 8 work session to help the Commissioners create talking point
9 that could essentially help the Housing Authority pursue the endeavor of developing the
10 subdivision.
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12 7. Incidental Reports — none
13 g, Unfinished Business — none
14 9. New Business
15 10.Adjournment— Chairman Jacobs adjourned the meeting at 4:05 p.m.
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17 SEAL,;, „,�.��;;; APPROVED BY,
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22 � . raEw'"Mex,ca ' Win aco Chairman
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27 SUBMITTED BY,
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32 Thomas G. Hassell, Exe utive Director
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