Loading...
06-17-2008 1 MINUTES OF A REGULAR MEETING OF 2 THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD 4 JUNE 17, 2008 5 6 The board meeting of the Housing Authority of the City of Las Cruces was held at 926 7 S. San Pedro, in the city of Las Cruces, state of New Mexico. 8 9 1. Roll Call 10 11 Chairman Win Jacobs called the meeting to order at 2:05 p.m. 12 13 MEMBERS: Christina S. Little, Vice Chairman 14 Ellen Haltom, Commissioner 15 Peggy Shinn, Commissioner 16 17 ABSENT: Paul R. Miller, Commissioner (excused) 18 19 OTHERS: Thomas G. Hassell, Executive Director 20 Robbie R. Levey, Deputy Director 21 Sharon Hansen, Accountant 22 Martha Sanchez, Interim Maintenance Mgr. 23 C. J. Velarde, Administrative Assistant 24 25 2. Conflict of Interest 26 27 Pursuant to Resolution No. 783, Chairman Jacobs inquired if any commissioner or stafi 28 member had any known conflict of interest with any item on the agenda. No on 29 expressed or revealed any conflicts. 30 31 3. Public Participation — none 32 33 4. Acceptance of Agenda: those items indicated by an asterisk (*) are on the 34 Consent Agenda and will be voted on by one motion 35 *Approval of the Minutes for a Regular Meeting held May 20, 2008 36 *Approval of the Minutes for a Work Session held May 27, 2008 37 *Approval of the Minutes for a Potential Quorum held June 9, 2008 38 *Resolution No. 879 — PHA Board Resolution Approving Operating Budget 39 form HUD-52574 40 *Resolution No. 880 — A Resolution Approving the Performance Evaluation 41 and a Revision to the Employment Agreements for the Executive Director o 42 Housing Authority of the City of Las Cruces 43 *Resolution No. 881 — A Resolution Writing-Off Uncollectible Accounts for the 44 Conventional and Section 8 New Construction Housing Programs and the 45 Oak, Pecos and Almendra Apartments 46 47 Chairman Jacobs requested that Resolution No. 881 be removed from the Consent 48 Agenda for further discussion. Chairman Jacobs entertained a motion to approve the 40 remaining items on the Consent Agenda. Vice Chairman Little moved for approval while 50 Commissioner Shinn seconded the motion. The commissioners voted in favor and thel motion passed unanimously. -1- 1 ➢ Resolution No. 881 —A Resolution Writing-Off Uncollectible Accounts for 2 the Conventional and Section 8 New Construction Housing Programs 3 and the Oak, Pecos and Almendra Apartments 4 5 Chairman Jacobs requested that HACLC collect on the $51 .90 line item concernin 6 Families & Youth, Inc. rather than write-off the account since the agency rents othe 7 units from the Housing Authority. Chairman Jacobs entertained a motion to approv 8 Resolution No. 881 as amended. Vice Chairman Little moved for approval whil 9 Commissioner Shinn seconded the motion. The commissioners voted in favor and th 10 motion passed unanimously. For future reference, the Board directed staff members t 11 discover and eliminate grounds for writing-off accounts. 12 13 5. Commissioners' Comments 14 15 ❖ Commissioner Shinn reported that she recently met with Ken Odenheim. Mr. 16 Odenheim has been involved with cooperative ownership and has good ideas for 17 affordable homeownership. The Commissioner plans to meet with Mr. Odenheim 18 again. Commissioner Shinn noted that she has been appointed by the Realtor 19 Association to become a member of the Ad Hoc Committee. 20 21 ❖ Commissioner Shinn commented that she has been in contact with Cit 22 Councilor Sharon Thomas via emails of which have been forwarded to Mr. 23 Hassell. Chairman Jacobs asked Commissioner Shinn to forward said emails t 24 the Board Members. 25 26 6. Written Reports to include Action Items 27 28 Accountant 29 30 The DACHA FY 2007 audited REAC FASS report has been approved by REAC. Ms 31 Hansen noted that the Housing Authority is still waiting for the county audit report. 32 33 Management Indicators 34 35 Mr. Hassell reported that plans are in place to announce opening the Public Housing 36 waiting list to a targeted group of families in order to decrease the number of vacant 37 units available for rent. The group held a lengthy discussion concerning the strategy 38 and incentives to effectively promote the Pecos and Almendra Apartments for rent. 39 Mr. Hassell noted that the Oak Apartments are 100% occupied. 40 41 Section 8 42 43 [Mr. Hassell substituted for Mrs. Cordova during her absence at today's meeting.] 44 45 Mr. Hassell pointed out that Mrs. Cordova is currently working on completing the 46 SEMAP (Section Eight Management Assessment Program) process for HUD 47 submission. He noted that the HACLC Section 8 Voucher budget utilization rate 48 through June 2008 is at 100.98%. The current PIC submission rate for the city is at 49 j 94.84% whereas the county's is at 95.7700. j 50 i -2- r 1 Maintenance 2 3 In reference to Ms. Sanchez' comments about the Maintenance Department 4 maintaining the housing neighborhoods clean and free of debris, Chairman Jacobs 5 inquired if the residents themselves cooperate in this endeavor. Ms. Sanchez noted 6 that the Tres Arboles Resident Council gives their input about their surroundings. 7 Some residents at Walnut Grove, Jardines Alegres and Jardines Verdes take pride in 8 maintaining their yards. Mr. Hassell pointed out that the CLC is contemplating 9 replacing the water system at Walnut Grove, so that residents will now be responsible 10 for paying for their water consumption. 11 12 Homeownership 13 14 The bank expects to close on one HACLC-owned unit sometime next week date to be 15 determined. A County Section 8 participant who is participating in the Section 8 16 Housing Choice Voucher Homeownership program will purchase this unit. Mr. 17 Hassell pointed out that he gave a brief presentation to the police academy cadets 18 regarding the Legends West properties. 19 20 Deputy Director/ Administrative Officer 21 22 The Housing Authority is still waiting to hear from Floyd Duran (Albuquerque HU 23 Office) regarding whether the HACLC Board can certify, approve resolutions, etc., o 24 behalf of the Board of County Commissioners rather than going through the DA 25 County Commissioners. 26 27 Ms. Levey is working with NM MFA to finalize the groundbreaking on Falcon Ridge for 28 July 7, 2008. There is a new contact person who is focusing on the Governor's Housing 29 Summit in November. 30 31 Mr. Hassell and Ms. Levey have been appointed to the NM Housing First Task Force. 32 Mr. Hassell represents the NM Association of Counties and Ms. Levey represents N 33 NAHRO. 34 35 The group discussed at length about the Affordable Housing Alliance /Homelessness 36 Task Force (AHA) and Southern NM Homeless Task Force simultaneously. It was note 37 that the CLC hired a consultant for AHA. This individual is coordinating the developmen 38 of the Southern New Mexico Affordable Housing Alliance. This same consultant is als 39 working with the Southern NM Homeless Task Force on developing a ten Year Plan t 40 End Homelessness. 41 42 The Board decided to hold a work session on July 8, 2008 at 11 a.m. to discuss Ion 43 range planning dealing with housing issues. 44 45 Executive Director 46 47 As previously mentioned at the April board meeting, Fannie Mae shut down it 48 Albuquerque office and transferred all communications to its Dallas office. The forme 49 Fannie Mae representative (Betty Valdez) is now the Executive Director for th 50 Bernalillo County Housing Authority. Mr. Hassell noted that Ms. Valdez has been i -3- L) 1 instrumental in obtaining answers for the HACLC regarding the whether the Fannie Ma 2 lease-to-own homeownership program will continue operating. 3 4 Mr. Hassell talked about the manufactured home subdivision that the Housing Authority 5 is pursuing to develop. A lengthy discussion ensued about the possibility of trading the 6 HACLC's empty lot behind the main office for the parcel of land between Dona An 7 Road and Camino Real owned by the CLC. It was decided that this issue would also b 8 discussed at the July 8 work session to help the Commissioners create talking point 9 that could essentially help the Housing Authority pursue the endeavor of developing the 10 subdivision. 11 12 7. Incidental Reports — none 13 g, Unfinished Business — none 14 9. New Business 15 10.Adjournment— Chairman Jacobs adjourned the meeting at 4:05 p.m. 16 17 SEAL,;, „,�.��;;; APPROVED BY, 18 19 ,'''��::• e�T 20 21 22 � . raEw'"Mex,ca ' Win aco Chairman 23s: 1961 '`a 24 25 26 27 SUBMITTED BY, 28 29 30 31 32 Thomas G. Hassell, Exe utive Director 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 j 50 -4-