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05-20-2008 1 MINUTES OF A REGULAR MEETING OF 2 THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD 4 MAY 20, 2008 5 6 The board meeting of the Housing Authority of the City of Las Cruces was held at 926 7 S. San Pedro, in the city of Las Cruces, state of New Mexico. 8 9 1. Roll Call 10 11 Chairman Win Jacobs called the meeting to order at 2:05 p.m. She noted that 12 Commissioner Shinn would arrive shortly. 13 14 15 MEMBERS: Christina S. Little, Vice Chairman 16 Ellen Haltom, Commissioner 17 Paul R. Miller, Commissioner 18 Peggy Shinn, Commissioner 19 20 OTHERS: Thomas G. Hassell, Executive Director 21 Robbie R. Levey, Deputy Director 22 Rosa L. Cordova, Section 8 Manager 23 Sharon Hansen, Accountant 24 Martha Sanchez, Interim Maintenance Mgr. 25 C. J. Velarde, Administrative Assistant 26 27 2. Conflict of Interest 28 29 Pursuant to Resolution No. 783, Chairman Jacobs inquired if any commissioner or stafl 30 member had any known conflict of interest with any item on the agenda. No on 31 expressed or revealed any conflicts. 32 33 3. Public Participation 34 35 4. Acceptance of Agenda: those items indicated by an asterisk (*) are on the 36 Consent Agenda and will be voted on by one motion 37 *Approval of the Minutes for a Regular Meeting held April 22, 2008 38 39 Chairman Jacobs entertained a motion to approve the Consent Agenda. Vice Chairma 40 Little moved for approval while Commissioner Haltom seconded the motion. Th 41 commissioners voted in favor and the motion passed unanimously. 42 43 [Note: the Agenda was altered to allow the Mr. Hassell to give his report before leaving 44 to attend another engagement. This also enabled the Board to schedule a Work 45 Session before Mr. Hassell left the meeting.] 46 47 Executive Director 48 49 The group revisited a discussion from last month about maintaining Las Cruce 50 Affordable Housing Inc.'s (LCAHI) active status and determining if HACLC could tak over LCAHI and Casas De Corazones — HUD 811 program. Mr. Hassell stated that h -1- i Q 1 has contacted LCAHI board member Judy Cassles, who indicated that LCAHI boar 2 members will review the documents while considering the possible takeover of the HU 3 811 program. A brief discussion ensued about the advantages and disadvantages fo 4 both parties should the Housing Authority take ownership of Casas De Corazones. 5 6 [Note: Commissioner Shinn arrived at 2:15 p.m.] 7 8 The Housing Authority was successful in receiving approximately $800,000 in Capita 9 Outlay funds including $183,000 received from the legislature to renovate the Oa 10 Street Apartments —Transitional Housing for Homeless Veterans. The HACLC Architec 11 is working on revising the design to increase the number of units. A discussion ensue 12 about how the additional funding would be utilized to make improvements to the 13 apartment complex by redesigning the units, creating an onsite office and laundry area. 14 15 5. Commissioners' Comments 16 17 ❖ Commissioner Shinn reported that the Vision 2040 continues to have a series o 18 meetings involving the Advisory Committee looking at various maps of sites an 19 locations for housing, commercial, industrial and agricultural developments. 20 21 ❖ Commissioner Shinn commented that she had expressed interest in becoming 22 member of the Ad Hoc Committee and submitted her application. Having 23 obtained consensus from the HACLC Board, the Commissioner is now waiting t 24 be appointed by Mayor Miyagishima. 25 26 ❖ Commissioner Miller commented that he recently had lunch with City Councilor 27 Nathan Small, who expressed support for affordable housing. 28 29 ❖ Commissioner Haltom commented that she has not yet met with City Councilor 30 Miguel Silva, but is in the process of doing so. 31 32 ❖ Vice Chairman Little commented that she has a meeting with City Councilor 33 Dolores Archuleta on June 4, 2008. 34 35 6. New Business 36 37 ➢ Schedule a Work Session to Review HACLC Operating Budget for FY 2009 38 ➢ Schedule a Work Session to Review the Executive Director's Employment 39 Agreement and Performance Evaluation 40 41 The Board agreed to hold a Work Session on May 27, 2008 at 2:30 p.m. to review th 42 HACLC Operating Budget for FY 2009 as well as the Executive Director's Employmen 43 Agreement and Performance Evaluation. 44 45 7. Written Reports to include Action Items 46 47 Accountant 48 49 The HACLC FY 2007 audited REAC FASS report has been approved by REA 50 whereas the DACHA FY 2007 audited REAC FASS report has been submitted to REA and is still in review status. i -2- 1 Management Indicators 2 3 Mr. Hassell reported that initial plans were made to announce the opening of the 4 Public Housing waiting list on May 21, 2008; however. The Admissions Coordinator 5 tendered her resignation. The opening of the waiting list will be delayed until the 6 Coordinator's position has been filled. A lengthy discussion ensued about the Public 7 Housing waiting list, the vacancy rates and housing stock. 8 9 Section 8 10 11 The city Section 8 PIC submission rate is 94.84% whereas the county's submission 12 rate is 95.77%. Mrs. Cordova reported that her staff continues to work diligently on 13 raising the submission rates that eventually will elevate the Housing Authority to a 14 High Performer status. 15 16 The HACLC Section 8 Voucher budget utilization rate through May 2008 is at 17 102.62% while the HACLC Section 8 lease-up rate through May 2008 is at 90%. 18 19 Homeownership 20 21 Ms. Velarde anticipates one closing at the end of June involving a county Section 8 22 participant who will purchase a HACLC-owned unit. 23 24 Maintenance 25 26 The Maintenance Department completed turning on all the evaporative coolers in the 27 housing sites by April 30, 2008. Since March, the Department has turned over 31 28 vacant units for occupancy. 29 30 Deputy Director/ Administrative Officer 31 32 Floyd Duran (Albuquerque HUD Office) will have an answer next week for the Housin 33 Authority regarding whether the HACLC Board can certify, approve resolutions, etc., o 34 behalf of the Board of County Commissioners rather than going through the DA 35 County Commissioners. 36 37 NM MFA notified the Housing Authority that the groundbreaking for Falcon Ridge i 38 tentatively scheduled for the morning of July 7, 2008. No word yet on who the contac 39 person will be to take over the task. 40 41 The Housing Authority is preparing an RFP for the Construction Superintendent, wh 42 will work with six qualified families in constructing their homes under the Casas De 43 Quinto Sol (Vado, NM) development. Vice Chairman Little commented that she woul 44 like to see the area before the actual construction of the homes commences. 45 46 Chairman Jacobs, Mr. Hassell and Ms. Levey are scheduled to attend the SW NAHR 47 Committee meetings in Lafayette, LA on June 22-24, 2008. They are also scheduled t 48 attend the National NAHRO Summer Conference and committee meetings in Nashville, 49 TN on July 23-26, 20008. 50 -3- 1 8. Incidental Reports - none 2 9. Unfinished Business - none 3 10.New Business 4 11.Adjournment- Chairman Jacobs adjourned the meeting at 4:05 p.m. 5 6 SEAL APPROVED BY, 7 T;l, 8 9 10 11 Wm J co , Chairman 12 19 I , �a13 _ 14 15 „.... 16 SUBMITTED BY, 17 18 19 20 21 Thomas G. Hassell, Executive Director 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 -4-