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04-22-2008 1 MINUTES OF A REGULAR MEETING OF 2 THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD 4 APRIL 22, 2008 5 6 The board meeting of the Housing Authority of the City of Las Cruces was held at 926 7 S. San Pedro, in the city of Las Cruces, state of New Mexico. 8 9 1. Roll Call 10 11 Chairman Win Jacobs called the meeting to order at 2:02 p.m. She noted tha 12 Commissioner Shinn would arrive shortly. 13 14 15 MEMBERS: Christina S. Little, Vice Chairman 16 Ellen Haltom, Commissioner 17 Paul R. Miller, Commissioner 18 Peggy Shinn, Commissioner 19 20 OTHERS: Thomas G. Hassell, Executive Director 21 Robbie R. Levey, Deputy Director 22 Rosa L. Cordova, Section 8 Manager 23 Sharon Hansen, Accountant 24 Martha Sanchez, Interim Maintenance Mgr. 25 C. J. Velarde, Administrative Assistant 26 Steve Trowbridge, former City Councilman 27 28 2. Conflict of Interest 29 30 Pursuant to Resolution No. 783, Chairman Jacobs inquired if any commissioner or staff 31 member had any known conflict of interest with any item on the agenda. No on 32 expressed or revealed any conflicts. 33 34 3. Public Participation 35 36 The Board of Commissioners recognized former City Councilman Steve Trowbridge 37 acknowledging his outstanding accomplishments during his term for District 4. 38 Chairman Jacobs read aloud a letter praising his efforts and highlighting his 39 achievements including his ongoing support relating to the Housing Authority's mission 40 to provide affordable housing. Chairman Jacobs presented the former council member 41 with a plaque as a token of appreciation on behalf of the Housing Authority of the City o 42 Las Cruces. Mr. Trowbridge thanked the Board of Commissioners and administrative 43 staff for the recognition pointing out that it was the late former City Councilman Joh 44 Haltom who inspired him to get involved with politics. 45 46 [Note: Commissioner Shinn arrived at 2:10 p.m.] 47 48 4. Acceptance of Agenda: those items indicated by an asterisk (*) are on the 49 Consent Agenda and will be voted on by one motion 50 -1- 1 *Approval of the Minutes for a Regular Meeting held March 18, 2008 2 *Approval of the Minutes for a Regular Meeting held April 14, 2008 3 4 Chairman Jacobs entertained a motion to approve the Consent Agenda. Commissioner 5 Shinn moved for approval while Vice Chairman Little seconded the motion. Th 6 commissioners voted in favor and the motion passed unanimously. 7 8 5. Commissioners' Comments 9 10 ❖ Commissioner Shinn commented that concerns were expressed at a recent meetin 11 of the Vision 2040 about the actual input of an advisory committee. The Chair of th 12 Planning and Zoning committee called for meeting to be held on April 30 at 7:0 13 p.m. at the Dona Ana County building in Room 111 to discuss the role and scope o 14 said advisory group. 15 16 ❖ Vice Chairman Little reported that the Interagency Council recently met at the office 17 of Community of Hope to discuss a new pilot program called Housing First. Sh 18 briefly explained that the program received two grants that helped acquire a comple 19 consisting of 17 units from Southwest Counseling. The program will have its ow 20 set of rules and create a resident council. 21 22 ❖ Chairman Jacobs disseminated information that she obtained from the NAHRO 23 Legislative Conference in Washington, D.C. The Chairman said she would email the 24 Commissioners assorted points of interest from both the NAHRO Legislative 25 Conference and the Annual NM NAHRO Conference. 26 27 ❖ Commissioner Shinn inquired if the Chairman had any communications from th 28 CLC about the Ad Hoc Committee. Chairman Jacobs replied that she went to th 29 Mayor's office yesterday (April 21) inquiring if Mayor Miyagishima had planned t 30 make any committee appointments. The Mayor's secretary informed Chairma 31 Jacobs that CLC staff member David Dollahan was still accepting applications for 32 the Ad Hoc Committee and did not have his list ready for submission so the Mayo 33 could make said appointments. However, it appears that the Mayor will announce 34 the committee appointments during the City Council meeting on May 5, 2008. 35 36 6. Written Reports to include Action Items 37 38 Accountant 39 40 The Business Activities fund ended February with a net income of $40,803.39. Th 41 actual income from operations is $287,663.28 after adjustments for transfers in, 42 transfers out, and the cost of sales line items. Ms. Hansen noted that $150,000 of the 43 $287,663.28 is a reclassification of cash already in the HACLC checking accoun 44 carried on behalf of MSV II and represents developer's fees owed to the Housing 45 Authority by MSV II. 46 47 Ms. Hansen reported that HUD notified HACLC that during this calendar year, the 48 would recapture $358,475 from HACLC and $130,839 from DACHA in cumulative 49 unspent HAP funds. Mr. Hassell added that the Housing Authority did not utilize all o 50 its funding and since it cannot over lease, the recapture is the best possible solution for all involved that it be utilized elsewhere. -2- 1 The Board engaged in a lengthy discussion regarding 'transfers in' and 'transfers out' i 2 attempts to better understand what net income and actual income is as noted in Ms 3 Hansen's report. Mr. Hassell and Ms. Hansen gave explanations about the various 4 programs and funding sources utilized by HACLC. 5 6 Management Indicators 7 8 Mr. Hassell reported that the management indicators reveal a decrease in vacancies. 9 It appears that the Admissions Coordinator may have exhausted the Public Housing 10 waiting list. The Coordinator met with administrative staff yesterday to discuss briefly 11 opening the waiting list for one week to families based on bedroom size (i.e., 3 or 4 12 bedroom units) to continue addressing the vacancy rates. 13 14 Effective July 1, the Housing Authority's Annual Plan will do away with preferences 15 from the waiting list. Additionally, changes will be incorporated concerning the 16 application process. The process will target families based on a specific bedroom 17 sized unit (i.e., 2, 3 or 4 bedroom) thus eliminating a large turnout response resulting 18 in a three-to-five year wait period. Mr. Hassell said the Housing Authority's 19 announcement to open the waiting list will specify the housing program (e.g., Public 20 Housing or Section 8), and the criteria needed to apply. The announcement will be 21 advertised through various mediums (i.e., Las Cruces Sun-News, Las Cruces 22 Bulletin, American Classifieds, Interagency Council, social services agencies, etc.). 23 24 Mr. Hassell noted that the Housing Authority inherited some problem tenants when it 25 purchased the Almendra Apartment complex. However, due to the diligent efforts of 26 the Public Housing Rental Assistance Specialists (RAS), they have intermittently 27 managed to acquire some good occupants. The newly appointed RAS for this 28 apartment complex has started advertising a move-in special giving potential tenants 29 a free month's rent. 30 31 As for the Oak Street Apartment complex, the group briefly talked about the 32 approximate $183,000 in capital outlay funds received by the legislature for 33 improvements to the Transitional Housing for Homeless Veterans. 34 35 Section 8 36 37 Mrs. Cordova reported that her department is fully staffed with the newest RAS 38 undertaking a full caseload effective May 1 , 2008. 39 40 Department staff will attend training on April 22 in the conference room regarding the 41 "ABCs of a PIC-Form 50058 High Reporting Rate". The training is designed to 42 provide the latest information ,and guidance for PHAs of all sizes operating both 43 Public Housing and Section 8 Voucher programs to avoid HUD quarterly reporting 44 rate sanctions. Mrs. Cordova noted that her staff had been experiencing problems 45 with the PIC website and could not give the submission rates for city and county 46 Section 8. Mrs. Cordova will attend PIC training April 29 and 30 in Albuquerque. This 47 training will provide tools to assist her department to achieve a higher submission 48 rate. 49 50 The HACLC Section 8 Voucher budget utilization rate through March 2008 is at j 100.98% while the HACLC Section 8 lease-up rate through March is at 90010. -3- Air 1 Maintenance 2 3 Ms. Sanchez had reported that the Dona Ana County Sheriff's office contacted the 4 HACLC twice this month requesting vacant units to conduct their SWAT trainings. 5 Chairman Jacobs expressed concerns about the possible repercussions and the 6 public's perception seeing the SWAT Team at the housing sites. Ms. Sanchez noted 7 that the staff is informed when these trainings will take place. Mr. Hassell added that 8 he has received calls in the past from concerned citizens telling them the reason for 9 the SWAT teams' appearance in their neighborhood. 10 11 Homeownership 12 13 Vice Chairman Little deemed it appropriate to thank and compliment Ms. Velarde for 14 her persistence to continue working with the various homeownership programs by 15 assisting families and/or individuals to achieve their goal as homeowners. 16 17 With the help of local realtors, the Legends West properties have received renewed 18 interest from potential clients in the designated workforce. One property sold on 19 March 28 and another is anticipated to close by month's end. 20 21 Mr. Hassell mentioned that the Fannie Mae has shut down its Albuquerque office and 22 transferred all communications to its Dallas office. The Fannie Mae lease-to-own 23 homeownership program has one client under lease with two or three more potential 24 qualifiers. FirstLight Federal Credit Union cannot move forward due to the program's 25 uncertainty with the Albuquerque office closed down. Mr. Hassell said he would email 26 the Board additional information about these newest developments. 27 28 Deputy Director/ Administrative Officer 29 30 The Housing Authority was recently advised that the NM MFA contact person who ha 31 been working on the groundbreaking for Falcon Ridge had resigned. Ms. Levey i 32 waiting to find out who will be assigned to take over the task. Falcon Ridge L 33 advertised for a General Contractor for this development. Bids will be open on April 25, 34 2008. 35 36 The Housing Authority closed on the Housing Trust Fund, Primero and Home loans this 37 month in relation to Casas Del Quinto Sol (Vado, NM). The infrastructure work i 38 scheduled to be completed by mid-June. 39 40 Ms. Levey reported that the recent NM NAHRO Conference was a success according t 41 the record number of people that attended. She acknowledged that Chairman Jacob 42 did an excellent job as the Vice President of Commissioners as 35 people attended th 43 Commissioners' Workshop on April 19. The entire Conference proved to be helpful a 44 well as educational by the positive feedback received, and the decision made by the NIV 45 NAHRO Board to pay for professional trainers thus resulting in improved attendant 46 and excellent training opportunities. 47 48 The 2008 Governor's Housing Summit is scheduled for November 5-7, 2008 i 49 Albuquerque, NM. 50 -4- 9 1 The 2008 National NAHRO Conference is scheduled for October 26-28, 2008 in Sar 2 Antonio, TX. 3 4 Executive Director 5 6 The Housing Authority is considering terminating the existence of the New Mexic 7 Housing Corporation due to its inactivity as a 5(c)(3) status organization, and maintai 8 Las Cruces Affordable Housing Inc. (LCAHI) active in relation to the HUD 811 prograrr 9 'Casas de Corazones'. A discussion ensued about LCAHI's request to have th 10 Housing Authority take ownership of the HUD 811 development. The LCAHI Boar 11 would like to have HACLC representation on its board. It was reiterated that Communit 12 of Hope could provide social services support whereas the HACLC would provid 13 management services. The concept continues to receive consideration from all partie 14 concerned. 15 16 The Housing Authority was unsuccessful in receiving an allocation of tax credits frorr 17 NM MFA for the Cimarron II Apartments. A minimum number of points needed to obtain 18 the funding allocation were 160 in which the HACLC received 159. Rather than submill 19 an appeal on the score, the Housing Authority prefers to apply again in the next funding 20 cycle. 21 22 The Board revisited last month's discussion about the manufactured home subdivision 23 that the Housing Authority is pursuing to develop. They elected to address this issue 24 toward the end of the meeting as they review the power point presentation prepared b 25 Mr. Hassell. 26 27 Commissioner Shinn reported that she went to a CDBG meeting. The Commissioner 28 inquired if any Board Members had attended a public forum regarding impact fees. 1 29 appears that virtually all funding is earmarked towards an experimental process to off sei 30 impact fees on houses built by Tierra Del Sol and Mesilla Valley Habitat for Humanity. 31 32 The Housing Authority executed the transfer agreement with Community Action Agenc 33 (CAA) for Desert Palms Apartments and the Cimarron I Apartments. Mr. Hassel 34 reiterated the requirements stipulated in the agreement before the transfer can tak 35 place. Mark Berry, HACLC Attorney has been handling the matter to transfer thes 36 properties over to the Housing Authority. A discussion ensued about the financial status 37 of both developments. 38 39 7. Incidental Reports — none 40 41 8. Unfinished Business— none 42 43 9. New Business 44 45 > Discuss and review presentation for the CLC Work Session on May 12, 2008. 46 47 The group reviewed the power point presentation that will be given at the CLC Wor 48 Session on May 12, 2008. 49 50 -5- 1 10.Adjournment— Chairman Jacobs adjourned the meeting at 5:20 p.m. 2 3 SEAL APPROVED BY, Tft 5 8 a NEW N co = Win Jacobs, airman �: 10 12 13 SUBMITTED BY, 14 15 16 17 18 Thomas G. Hassell, Executive Director 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 -6-