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02-19-2008 h I 1 MINUTES OF A REGULAR MEETING OF 2 THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD 4 FEBRUARY 19, 2008 5 6 The board meeting of the Housing Authority of the City of Las Cruces was held at 926 7 S. San Pedro, in the city of Las Cruces, state of New Mexico. 8 9 1. Roll Call 10 11 Chairman Win Jacobs called the meeting to order at 3:05 p.m. She noted tha 12 Commissioner Shinn would arrive shortly. 13 14 MEMBERS: Christina S. Little, Vice Chairman 15 Ellen Haltom, Commissioner 16 Paul R. Miller, Commissioner 17 Peggy Shinn, Commissioner 18 19 OTHERS: Thomas G. Hassell, Executive Director 20 Sharon Hansen, Accountant 21 C. J. Velarde, Administrative Assistant 22 23 2. Conflict of Interest 24 25 Pursuant to Resolution No. 783, Chairman Jacobs inquired if any commissioner or staff 26 member had any known conflict of interest with any item on the agenda. No on 27 expressed or revealed any conflicts. 28 29 3. Public Participation 30 31 The Commissioners were briefly introduced to Lorena De Luna, the new Renta 32 Assistance Specialist for Public Housing. Ms. De Luna was previously employed with 33 AOR Management Inc. in Arizona as a Community Manager. 34 35 4. Acceptance of Agenda: those items indicated by an asterisk (*) are on the 36 Consent Agenda and will be voted on by one motion 37 38 *Approval of the Minutes for a Potential Quorum held January 14, 2008 39 *Approval of the Minutes for a Regular Meeting held January 18, 2008 40 *Approval of the Minutes for a Potential Quorum held January 26-28, 2008 41 *Approval of the Minutes for a Potential Quorum held February 4, 2008 42 *Approval of the Minutes for a Potential Quorum held February 14, 2008 43 *Resolution No. 876 — A Resolution Approving the HACLC's Goals for F 44 2008-2009 45 46 Chairman Jacobs entertained a motion to approve the Consent Agenda. Vice Chairman 47 Little moved for approval while Commissioner Haltom seconded the motion. Thel 48 commissioners voted in favor and the motion passed unanimously. 49 50 [Note: Commissioner Shinn arrived at 3:10 p.m.] j i -1- 01 I The Board discussed the requirement of posting a PON (potential quorum notice) i 2 order to comply with the Open Meetings Act and avoid conflicts of conducting business 3 outside the purview of the public. They asked Mr. Hassell to obtain clarification on the 4 definition of a PON and when is it applicable. 5 6 5. Commissioners' Comments 7 8 :• Commissioner Shinn said that she would be attending the Vision 2040 on March 9 since she missed the first meeting due to illness. The Commissioner also said tha 10 she attended a meeting at the Dona Ana County offices in December about a 11 economic study regarding the wilderness designations in Dona Ana County. 12 13 ❖ Commissioner Shinn remarked that she discussed her concerns with Mr. Hassel 14 about a meeting concerning the parcel of land at the corner of Dona Ana Road an 15 Camino Real. 16 17 ❖ Commissioner Miller mentioned that the bill requesting additional capital outlay for 18 veterans' transitional housing has not been signed by Governor Richardson, 19 although there is considerable support for the veterans cause. Chairman Jacob 20 added that Senator Bingaman's office wrote a letter of support for the veterans. 21 Commissioner Shinn pointed out that State Representative Jose Cervantes als 22 supports the veterans cause and may have direct link to Governor Richardson' 23 office. She suggested asking Mr. Cervantes for his assistance to obtain approval for 24 the capital outlay request. 25 26 ❖ Commissioner Haltom said she read an article in the Albuquerque Journal abou 27 Governor Richardson vetoing a capital outlay package. The package has to b 28 reapplied for approval. The governor has until March 5, 2008 to line item the veto; h 29 has yet to call for a special session. Vice Chairman Little commented that the 30 capital outlay could be leveraged. 31 32 ❖ Vice Chairman Little stated that the `Grandparents Raising Grandchildren' event o 33 February 14, was successful. The local media covered the event. The City Manager, 34 two city staff members and two county staff members attended. The Vice Chairma 35 said that she attended the Mayor's forum on city growth in which the discussio 36 included affordable housing and rehabilitation around city itself. 37 38 ❖ Chairman Jacobs stated that she, Mr. Hassell and Ms. Levey are attending th 39 National Legislative Congress in Washington, D.C. to meet with Senators Domenic 40 and Bingaman and Congressman Pearce to address housing issues and expres 41 serious concerns about a bill regarding Asset Management and the impacts would i 42 have on housing. 43 44 Chairman Jacobs said she attended a meeting last week about parking garages i 45 relation to the downtown revitalization project. 46 47 6. Written Reports to include Action Items 48 49 i 50 I j -2- Of 1 Accountant 2 3 Ms. Hansen reported that the HACLC Conventional Program's actual net income frorr 4 operations through December was $95,779.27 and DACHA Conventional Program' 5 actual net income from operations through December was $10,057.22. The Section 6 New Construction (S8NC) ended December with a $239.64 net loss, which is a 7 improvement of $5,917.85 since the end of November. 8 9 The HACLC Section 8 Voucher program's actual net income through December was 10 $19,440.17after adjusting for the amount of underspent HAP funding. The DACHA 11 Section 8 Voucher program's actual net income through December was $26,852.7 12 after adjusting for the amount of underspent HAP funding. 13 14 The Business Activities fund's actual income from operations is $142,341.43 afte 15 adjustments for transfers in, transfers out, and the cost of sales line items.The Boar 16 asked for a brief explanation about what constitutes business activities. Mr. Hassel 17 clarified that they are non-HUD programs. 18 19 [Note: In light of the Asset Manager's recent resignation, Mr. Hassell touched on the 20 key areas for the following programs.] 21 22 Public Housing 23 Mr. Hassell noted that due to an increased number of evictions for recent drug activity 24 there are currently 29 vacancies. The Admissions Coordinator sent out 78 screening 25 notices in attempts to fill the vacancies and create a waiting pool to curtail the 26 vacancy rate. Mr. Hassell expects to see results by month's end or the beginning of 27 March. Changes will be incorporated to streamline the screening process in effort to 28 effectively address the lease-up rates. 29 30 Mr. Hassell reported that the Annual Plan would institute changes affecting the 31 current waiting list, which should ease the workload. HUD allows an appeal process 32 so applicants can explain why they did not respond when the waiting list was purged. 33 34 Homeownership 35 Because of Mr. Hassell's presentations to local realtors regarding properties at the 36 Legends West subdivision, two potential homebuyers from the designated workforce 37 are in the process of qualifying for a loan to purchase a unit each respectively. 38 39 Section 8 40 The HACLC Section 8 Voucher budget utilization rate through January 2008 is at 41 95% while the HACLC Section 8 lease-up rate through January is at 91%. The PIC 42 submission rate for city Section 8 is at 99% and the county Section 8 submission rate 43 is at 97%. 44 45 Modernization and Maintenance 46 Mr. Manning recently tendered his resignation to accept employment with Las Cruces 47 Public Schools. Mr. Manning's last day with the Housing Authority will be February 48 22, 2008. The Commissioners stated that they would like to write Mr. Manning a letter 49 thanking him for his dedicated service to the HACLC. 50 I I I -3- 1 Deputy Director/ Administrative Officer 2 3 [Mr. Hassell substituted for Ms. Levey during her absence from today's meeting.] 4 5 Progress is ongoing with the Falcon Ridge Apartments Tax Credit Development i 6 Hatch, NM. Alley and Associates (architects) is working on the plans for the 7 development. J. L. Gray is working with USDA RD Program on the rental subsidy. 8 Groundbreaking for Falcon Ridge is anticipated to occur in approximately 60 days. 9 10 The application to NM MFA for low-income housing tax credits for Cimarron II (Anthony, 11 NM) was submitted. Awards are generally made in the late spring. 12 13 Executive Director 14 15 Mr. Hassell reported that the Housing Authority participated in a conference call wit 16 representatives from FEMA and Tierra Del Sol (TDS) to discuss the possibility of FEMA 17 donating homes for continued use. TDS requested and received permission to relocat 18 five of the remaining 44 units for families they are trying to set up in a homeownership 19 situation. Mr. Hassell outlined a number of concerns that must be resolved befor 20 making a decision. Apparently, FEMA discovered that some of the travel trailers bein 21 used in the Katrina disaster area have dangerous levels of formaldehyde. Mr. Hassel 22 wants to ascertain if the units in Rincon, NM have the same problem. The Board an 23 Mr. Hassell discussed concerns about the conditions of these homes and whether the 24 would be suitable for homeownership. They concurred that other options need to b 25 explored before making a final determination. 26 27 Mr. Hassell reported that he met with the City Manager, Assistant City Manager an 28 other CLC staff members to discuss the possibility of having the City donate a piece o- 29 property to the Housing Authority located between Dona Ana Road and Camino Real. 30 Mr. Hassell explained the intent would be to develop a manufactured home subdivisio 31 for HACLC clients through the Section 8 homeownership program. As a result, the CL 32 may be willing to donate the property, but wants to set up a competitive proposa 33 process so that any other agency may have the opportunity to compete for the property. 34 A lengthy discussion ensued about the City's competitive proposal process. The Boar 35 concurred that Commissioner Shinn and Mr. Hassell develop an action plan i 36 approaching the CLC and use talking points to define the relationship between the two 37 entities while asking them to support the Housing Authority's endeavor to develop 38 manufactured home subdivision on that particular piece of land. 39 40 7. Incidental Reports — none 41 42 8. Unfinished Business — none 43 44 9. New Business — none 45 46 10.Executive Session [closed to the public pursuant to §10-15-1 (1-1)(2) NMSA 47 1978] 48 Discuss limited personnel matters 49 50 Chairman Jacobs entertained a motion to go into closed session at 4:55 p.m. for th i sole purpose of discussing limited personnel matters in accordance with NMSA 197 ; i -4- i 1 §10-15-1 (H) (2). Commissioner Shinn moved for approval while Commissioner Mille 2 seconded the motion. The commissioners voted in favor passing the motio 3 unanimously. 4 5 Chairman Jacobs entertained a motion to go back into open session at 5:30 p.m. Vic 6 Chairman Little moved for approval while Commissioner Shinn seconded the motion. 7 The commissioners voted in favor passing the motion unanimously. The matter 8 discussed in the closed session were limited only to those specified in the motion for 9 closure. 10 11 11.Adjournment— Chairman Jacobs adjourned the meeting at 5:35 p.m. 12 13 SEAL' -,. APPROVED BY, 14 ��� 156' °. 16 17 18 1961 Win Jaco s Chairman 19 20 21 22 SUBMITTED BY, 23 24 25 26 '0 27 Thomas G. Hassell, Executive Director 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 is —5—