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Potential Quorums 1 MINUTES OF A POTENTIAL QUORUM 2 OF THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD HELD ON 4 AUGUST 11, 2008 5 6 1. Roll Call 7 8 Executive Director Thomas G. Hassell convened the Entrance Conference between the 9 Housing Authority and REDW, LLC at 1:30 p.m. The meeting was held at 926 S. San 10 Pedro, in the HACLC conference room in the city of Las Cruces, state of New Mexico. 11 12 BOARD MEMBERS: Win Y. Jacobs, Commissioner 13 Christina S. Little, Commissioner 14 Paul R. Miller, Commissioner 15 16 OTHERS: Thomas G. Hassell, Executive Director 17 Sharon Hansen, Accountant 18 Jesse M. Padilla, Public Housing Manager 19 Martha Sanchez, Maintenance Manager 20 Rosa Cordova, Section 8 Manager 21 Bruce Bleakman, REDW, LLC 22 John Jennings, REDW, LLC (via telephone) 23 24 2. Entrance Conference 25 26 The Auditors conducted the Entrance Conference giving the Board and managemen 27 staff an overview of audit scheduling and staffing reminding them of audit objectives an 28 procedures. Mr. Bleakman spent considerable time elucidating new auditing standard 29 dealing with communication with the governance side of the Housing Authority and ris 30 assessment standards. 31 32 The Board asked Mr. Bleakman for suggestions about easing the annual crunch of th 33 accounting workload. Mr. Bleakman replied that the main burden is focused on at th 34 end of the year. The Board solicited REDW's support for the CLC to include th 35 Housing Authority in their exit review, thus enabling the organization to address th 36 City's inquiries about the Housing Authority in a timely manner. Mr. Bleakman 37 concurred with management's interpretation of state law, that such inclusion was bot 38 commonsensical and lawful, and agreed to support the HACLC's request. 39 40 3. Adjournment— The meeting adjourned at 3:15 p.m. 41 42 SEAL APPROVED BY, 43 44 r 45 v o 46 ' 47 4 = in Y. J obs, Vice Chairman 48 - 49 5o I r 1 SUBMITTED BY, 2 3 4 5 6 Thomas G. Hassell, Exectftive Director 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 i 19 � 50 !f 1 POTENTIAL QUORUM 2 JANUARY 26-28, 2008 3 4 The Board of Commissioners of the Housing Authority of the City of Las Cruces was 5 invited to attend the 2008 Las Cruces Day in Santa Fe hosted by the Greater Las 6 Cruces Chamber of Commerce. The Event was held on Saturday, January 26, through 7 Monday, January 28, 2008 in Santa Fe, NM in which Commissioners Jacobs, Little, 8 Haltom, Miller and Shinn attended. They did not take any action nor considered any 9 course of business. 10 11 The conference adjourned at 12:00 p.m. on January 28, 2008. 12 13 SEAL.,, APPROVED BY, 14 of T 1 15 16 17 a � 18 NEW MEXICO H WE Jac �, Chalrman 19 , 19 6 '�? ,•'�c . 20 ... 21 22 23 SUBMITTED BY, 24 25 264 27 28 Thomas G. Hassell, Executive Director 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 -1- 1 POTENTIAL QUORUM 2 FEBRUARY 4, 2008 3 4 The Board of Commissioners of the Housing Authority of the City of Las Cruces was 5 invited to attend a meeting called Vision 2040 hosted by the City of Las Cruces and 6 Dona Ana County. The meeting was held on Monday, February 4, 2008 at the Dona 7 Ana County Commission Chambers in which Commissioners Jacobs and Little 8 attended. They did not take any action nor considered any course of business. 9 10 The meeting adjourned at 8:00 p.m. 11 12 SEAL,,, ��" """`.'°�,,,, APPROVED BY, 13 y aF T►t ,eel 14 15 16 17 � NE�,�`�,=xico � ti Win Jacob , hm airan 18 ` 961 .{ c 19 20 21 22 SUBMITTED BY, 23 24 25 .- 26 A l 27 Thomas G. Hassell, Executive Director 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 -1- 1 POTENTIAL QUORUM 2 FEBRUARY 14, 2008 3 4 The Board of Commissioners of the Housing Authority of the City of Las Cruces was 5 invited to attend an event called A Valentine to Grandparents hosted by 6 representatives from the CLC Senior Programs, AARP and the Housing Authority. The 7 event was held on Thursday, February 14, 2008 at 1:00 p.m. in the HACLC's 8 Conference Rooms in which the results of `The Assessment of the Needs of 9 Grandparents Raising Grandchildren" was presented. Commissioners Haltom, Jacobs 10 and Little attended. They did not take any action nor considered any course of 11 business. 12 13 The meeting adjourned at 3:00 p.m. 14 15 SEAL,.,; APPROVED BY, 16 17 �j p4 � 19 + _. - ` 4a E'! t1€aIC0 N 20 - �r< Win Jac oChairman 21 ' 1961 22 23 24 25 SUBMITTED BY, 26 27 28 29 30 Thomas G. Hassell, Executive Director 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 —1- (1� 4 1 POTENTIAL QUORUM 2 JANUARY 8, 2008 3 4 The HACLC Board of Commissioners was invited to attend a meeting of The Veteran 5 Transitional Housing Group hosted by the Mesilla Valley Community of Hope (MVCOH). 6 The meeting started at 2:15 p.m., and was held at MVCOH's Resource Room in which 7 Commissioner Miller attended 8 9 Commissioner Miller took no action nor considered any course of business throughou 10 the meeting, which adjourned at 4:00 p.m. T.12 SEA4� ik �:+ '- ,* APPROVED BY 13 14 NEW MZXIC0 17 ���1 a c m JacVo airman 18 19 20 SUBMITT BY, 21 22 23 1.0 1 24 Thomas G. Hassell, Executive Director 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 -1- 1 POTENTIAL QUORUM 2 JANUARY 14, 2008 3 4 The HACLC Board of Commissioners was invited to attend a CLC Work Session by th 5 Mayor and City Council. The meeting started at 1:00 p.m., and was held at City Hall i 6 City Council Chambers, 200 N. Church St. City Council discussed potential impact fe 7 amendments. Commissioners Haltom, Jacobs and Little attended the work session. 8 - 9 They did not take any action nor considered any course of business throughout the 10 work session, which adjourned at 2:45 p.m. 11 ti�i i lit Itli!/li' 12 SEA °� f'� car' APPROVED BY, s l i •` 13 14 15 �' 14EVJ.MEo h CO is = T1961 Win acairman .;. 19 20 SUBMITTED BY, 21 22 23 24 Thomas G. Hassell, Executive Director 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 -1- 1 POTENTIAL QUORUM 2 APRIL 14, 2008 3 4 The HACLC Board of Commissioners was invited to attend a CLC Work Session by th 5 Mayor and City Council. The meeting started at 1:00 p.m., and was held at City Hall i 6 City Council Chambers, 200 N. Church St. Commissioners Haltom, Jacobs and Little 7 attended the work session. They did not take any action nor considered any course o 8 business throughout the work session. 9 10 Chairman Jacobs publicly commented that: a) the presentation had been substantiv 11 and good; b) that the constraints outlined therein formed parameters of action for th 12 Housing Authority every working day--given the sources of much of our funding; c) an 13 that caution must be exercised to prevent counseling for low income credit from turnin 14 into de facto redlining. She hoped that the presentation would be given to landlords, 15 and was assured that it would be. 16 17 The work session adjourned at 3:20 p.m. 18 19 S �F7NFC ' 20 � r��- ', APPROVED BY, 21 22 23 24Win Jacobs, hairman 25y 26 h 27 SUBMITTED BY, 28 29 30 31 Thomas G. Hassel , Executive Director 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 I -1- 1 POTENTIAL QUORUM 2 JUNE 10, 2008 3 4 The HACLC Board of Commissioners was invited to attend a CLC Work Session by the 5 Mayor and City Council. The meeting started at 1:00 p.m., and was held at City Hall i 6 City Council Chambers, 200 N. Church St. Commissioners Haltom, Jacobs, Little an 7 Shinn attended the work session. They did not take any action nor considered an 8 course of business throughout the work session. 9 10 The Board of Commissioners left the work session at 3:00 p.m. 11 12 SEAAPPROVED BY, 13 14 �, K 15 ��t� r a IL_V4- 16 INE•;d r _xico in Jacob hairman 17 = A �J OI 18 19 20 SUBMITTED*•BY, 21 22 23 ' 24 Thomas G. Hassell, Executive Director 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 i -1- 1 POTENTIAL QUORUM 2 DECEMBER 6, 2008 3 4 The Board of Commissioners of the Housing Authority of the City of Las Cruces was 5 invited to attend the Legislative Breakfast hosted by League of Women Voters of 6 Greater Las Cruces on Saturday, December 6, 2008 from 8:00 a.m. — 10:30 a.m. in 7 Las Cruces, NM. Commissioners Jacobs, Little and Haltom attended. They did not 8 take any action nor considered any course of business. 9 10 11 - StAL APPROVED BY, 12 13 14 ` 15 16 Win Y. Ja b ice Chairman 17 19 20 p 21 SUBMITTED BY, 22 23 24 25 26 Thomas G. Hassell, Executi a Director 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 -1-