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07-21-2011 Capital Improvement Advisory Committee Minutes for the Meeting on Thursday, July 21, 2011 1:30 p.m. Utilities Center Conference Room 218 Committee Members Present: City Staff Present: Kirk Clifton, Chair Jorge Garcia, Utilities Director Jeffrey D. Mann, Vice-Chair Mike Johnson, Public Works Director Maryln Zahler, Committee Member Loretta Reyes, Engineering Services Administrator Travis Brown, Fire Chief Lori Romero, Utilities Office Asst. Senior Meeting began at approximately 1:43 p.m. 1. Acceptance of the Agenda. Zahler motioned to accept the agenda. Seconded by Mann. Zahler-Aye, Mann-Aye, Clifton-Aye. The motion passed, agenda was accepted. 2. Acceptance of the Minutes. Regular Meeting of March 17, 2011. Mann motioned to accept the minutes. Seconded by Zahler. Zahler-Aye, Mann-Aye, Clifton-Aye. The motion passed, minutes were accepted. 3. New Business. Discussion of Minutes. Zahler stated that she has been on this committee a couple of years now and that she has a real concern about having verbatim minutes. She stated that the City Council and the County do not do verbatim minutes. She stated that she confirmed that Lori Romero has all the verbatim minutes on the computer so that for the yearly report the Chair can get those from her to do the report. She stated that for the members of the Committee it would be so much better if they could just have summarized minutes. Clifton asked staff what they thought about this idea. Garcia said it depended on the Board; that different Boards have different methodologies and that shorter minutes would be more consistent with what is done with some of the other Boards, including his Boards. Clifton stated that he remembered that several years ago they discussed the issue and there was some reason why they had verbatim. Zahler stated that she had talked to Judd about it and that the verbatim minutes were so that the person doing the annual report could have them. Brown stated that he is the liaison for the Veterans Advisory Board and they just do summary and that he agrees with Dr. Garcia that that is probably the most consistent. Zahler moved that as of this set of minutes that they be summarized. Seconded by Mann. Zahler-Aye, Mann-Aye, Clifton-Aye. The motion carried. 4. Committee General Discussion. Impact Fee Capital Improvements Plan for Major Roads, Drainage and Public Safety Udpate. Johnson presented. He stated that on June 27th they had a Work Session with the City Council where they gave a presentation and discussed the fees. The direction received at that meeting was to come back on August 1St regular City Council meeting for final consideration of each fee individually. As a result of that direction on July 14th they had a public hearing at the City Council to be in conformance with the State Statue of a public hearing being held within 30 days. Clifton asked how the attendance was. Johnson stated that there were about seven people. Johnson stated once again that they will be going to City Council on August 1St, four CIAC Minutes, 7/21/11 1 E resolutions will be considered at that time, one for each fee and the fourth resolution will approve the Phase II Capital Improvement Plan. He stated that one thing that has changed since they had the last discussion was that they have made provisions for impact fee credits on both the Drainage and Roadways whereby if the property has already been involved in a voluntary special assessment district, they will not be charged for Roadway and Drainage fees. Also if the fees are enacted they are going to create a process that any other property owner or developer that believes they built infrastructure as part of their development, they will have a waiver process to go before the City Council to argue that point for a waiver of the fees. Discussion was held. Johnson stated that the big discussion Council had was when the fees would be implemented; the Public Safety and Drainage would be implemented in the short term and that the Roadway Fee could see something like January 1, 2013. Discussion was held. 5. Next Meeting Date. Clifton stated that the next meeting date would be August 18th at 1:30 pm. 6. Public Participation. None. Clifton made a quick note that Judd Singer had resigned from the CIAC and that Jeffrey Mann would stay on until they reappoint a new committee member. Zahler stated that the Mayor had appointed someone for Scott. Garcia stated that Steven George was appointed for Scott's position. 7. Adjournment. Zahler motioned to adjourn the meeting. Seconded by Mann. All in favor. Meeting adjourned at approximately 1:57 pm. Kirk Clifton V Date CIAC Chair CIAC Minutes, 7/21/11 2