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11-17-2011 Capital Improvement Advisory Committee Minutes for the Meeting on Thursday, November 17, 2011 1:30 p.m. Utilities Center Conference Room 218 Committee Members Present: City Staff Present: Maryln Zahler, Committee Member Mark Johnston, Parks & Recreation Director Lonnie Hamilton, Committee Member Sonya Harmon, Facilities Mgmt. Asst. Operations Analyst Eugene Suttmiller, Committee Member Travis Brown, Fire Chief Lori Romero, Utilities Office Asst. Senior Committee Members Absent: Kirk Clifton, Chair Meeting began at approximately 1:47 p.m. 1. Acceptance of the Agenda. Zahler asked if there was an acceptance of the agenda. Suttmiller motioned to accept the agenda. Seconded by Hamilton. Zahler-Aye, Suttmiller-Aye, Hamilton-Aye. The motion passed, agenda was accepted. 2. Acceptance of the Minutes. Regular Meeting of July 21, 2011. Zahler asked the committee if they had a chance to read the minutes. The response was no, so Zahler asked for them to take a couple of minutes to read over the minutes. Suttmiller motioned to accept the minutes. Seconded by Hamilton. Zahler-Aye, Suttmiller-Aye, Hamilton-Aye. The motion passed, minutes were accepted. 3. New Business. Appointment of Chair and Vice-Chair. Zahler stated that this item would have to be tabled. Discussion was held. Hamilton motioned to table this item. Seconded by Suttmiller. Zahler-Aye, Hamilton-Aye, Suttmiller-Aye. The motion carried. 4. Old Business. None 5. Committee General Discussion. Parks & Recreation Master Plan Briefing. Johnston presented. He stated that they have been working with the consultant for almost a year on the re-development of the Parks and Recreation Master Plan. The Parks and Recreation Master Plan is a five year vision but he reiterated the fact that what you do today stays forever. The other thing that goes hand in hand with Parks and Recreation open space is trails. As development occurs and once property is developed, you can not go back and say, "just kidding, I need something over here". Up to this point, they have a level of service of about 1.5 acres of neighborhood parks per 1,000 people. The last time that they came before this Board and discussed impact fees, there was great discussion on whether or not that level of service was good, whether is was too high, whether it was too low. The actual recommendation on the impact fee portion of it came in at about $2,300 per lot in order to achieve a higher level of service. The outcome was a much reduced level of service where the fee was actually dropped and stepped in. For the last 15 years, the impact fee was set at $249 per dwelling unit. Johnston went through the Parks and Recreation Needs Assessment Survey with the committee. Discussion was held. Johnston stated that he wanted CIAC Minutes, 11/17/11 1 to close his presentation by saying that they had some options to discuss, he thought that in their mind, he wanted to plant just a couple of seeds. One is to require developers to either give land and/or construct parks; regulate it where builders and impact fees are in combination; or regulatory only, they provide the land or any combination there of; or leave it as is, park impact fee, $800 build neighborhood parks. Sonya will get the "draft" out to the committee and Johnston would like to come back and visit with the committee in either December or January to have one more visit before they have to start getting real serious. Zahler asked the committee if they would like to have a work session. They stated they would and Johnston said in December they would just come and actually visit, that they would not have the real hard number recommendations until January from the consultant. He stated that they would bring the "draft' and actually go through it. He stated that they would not be able to jump on those impact fees, that that would be a discussion probably in the January meeting and then they would need action after that because they have to have adoption by June so that puts them in Council in May. The committee and Johnston agreed to have the work session on December 8th at 1:30 pm. 6. Next Meeting Date. Zahler stated that the next meeting date would be December 15th at 1:30 pm. 7. Public Participation. Brown stated that he just wanted to let the committee know that there was some mention earlier about the impact fees that have recently been passed. The Public Safety Impact Fee is scheduled to start getting collected January 1St. That was of the three fees that were recently approved, that is the only one that is going into effect in January so he just wanted to let the committee know that they are in the process as far as the City putting together the process of collection and who is going to do that responsibility for tracking. He said that process will be taking place within the next month or so in order for them to start collecting that fee in January. Discussion was held. 8. Adjournment. Hamilton motioned to adjourn the meeting. Seconded by Suttmiller. All in favor. Meeting adjourned at approximately 3:07 pm. Kirk Clifton Date CIAC Chair CIAC Minutes, 11/17/11 2