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12-15-2011 Capital Improvement Advisory Committee Minutes for the Meeting on Thursday, December 15, 2011 1:30 p.m. Utilities Center Conference Room 218 Committee Members Present: City Staff Present: Kirk Clifton, Chair Mark Johnston, Parks & Recreation Director Maryln Zahler, Committee Member Sonya Delgado, Parks & Recreation Mgmt Operations Lonnie Hamilton, Committee Member Analyst Eugene Suttmiller, Committee Member Jorge Garcia, Utilities Director Travis Brown, Fire Chief Robert Kyle, Bldg & Development Services Administrator Paul Michaud, Long Range Planning, Senior Planner Lori Romero, Utilities Office Asst. Senior Meeting began at approximately 1:28 p.m. 1. Acceptance of the Minutes. Regular Meeting of November 17, 2011. Zahler motioned to accept the minutes. Seconded by Hamilton. Zahler-Aye, Suttmiller-Aye, Hamilton-Aye, Clifton-Abstained. The motion passed, minutes were accepted. 2. New Business. Appointment of Chair and Vice-Chair. Zahler motioned to accept Clifton as Chair. Hamilton had a couple of questions. He asked why the committee had not met for several months. Discussion was held. Zahler stated that Hamilton was out of order because there was a motion on the floor and it needed to be seconded before they could discuss anything else. Clifton asked if there was a second. There was no second, so Clifton stated that the motion dies. Clifton asked if there was another motion for Chair. Clifton motioned for Zahler to become Chair, she said no. Suttmiller motioned to select Hamilton as Chair. There was no second, so Clifton stated that that motion fails. Zahler motioned once again for Clifton to be the Chair due to experience. There was no second. Clifton nominated Zahler as Vice-Chair. There was no second, so motion fails. Suttmiller nominated Hamilton as Vice-Chair. There was no second, motion fails. 3. Old Business. None 4. Committee General Discussion. Parks & Recreation Master Plan Briefing. Johnston presented. He gave a background and timeline stating that they need to be to City Council with an approved "draft' Master Plan, Land Use Assumptions, Capital Improvement Program and Park Impact Fee suggestion by June of this year. Discussion was held. Johnston stated that when they move forward with the Park Impact Fee it is going to be an area of discussion for the CIAC to have. He is hoping to get the numbers well in advance of the next meeting. He stated that there are several options, one is stay status quo; currently they are collecting $800 per dwelling unit and putting it into an account. They are collecting $400 per multiple family dwelling unit, if in fact the developers provide park like amenities during the development process of their campus. He stated that they CIAC Minutes, 12/15/11 1 have about $1.5 million in their general fund that it is not their general fund dollars, but that it is their general fund park impact fees. Discussion was held. Johnston stated that park impact fees can not cover maintenance and operations; they can only build new levels of service, which means more things to maintain. He stated that staying status quo will continue to lower the level of service; it is just a fact, as population grows if you do not add park acreage and/or amenities, your level of service will lower. Discussion was held. Johnston stated that his homework assignment to the CIAC, so that they could be expeditious with this process and be fair, is to think of all the options. He stated that the "draft" plan is here and he thinks it is good and solid and so is the survey material. They know what their customers and clients want, they listened to their friends and their neighbors about what they would like to see out in their neighborhood. "Now how do they pay for that"? That is going to be the question and it could be status quo, neighborhood parks only, community parks only, it could be a combination there of or a combination of fees and regulatory. He will get the information on the suggested park impact fee information from their consultant to the CIAC as soon as he has it. He is expecting to have the information to the CIAC by about the 15th of January and will try to get it to the CIAC a week before their next CIAC meeting. 5. Next Meeting Date. Clifton stated that the next meeting date would be January 19th at 1:30 pm. 6. Public Participation. Brown stated that they are in the process of putting together the implementation policy since the Public Safety Fee does go into effect on January 1St and that will outline appeals and all sorts of those things. They are moving forward.with that so that there is something in writing in case there are questions. Discussion was held. Hamilton suggested that at the monthly CIAC meetings, if they do not have agenda items set out, they would request that the City come to them and have a discussion point every month on something that is going to come to the CIAC at some point in the future and give them some kind of background on it before they get blindsided with it. Clifton stated that they typically ask the committee chair and the committee will ask City staff if anybody in any of the departments have anything to present and that they always get a response back from Lori stating that the department heads have been checked with and there is nothing to discuss. Zahler addressed the issue as to why the committee had not met for five months also was because they did not have a quorum due to some vacancies. Discussion was held. Zahler also requested that there should be an item on the agenda listed as "Board Comments". Clifton asked that "Board Comments" be added as an item beginning with next months agenda. 7. Adjournment. Zahler motioned to adjourn the meeting. Seconded by Suttmiller. All in favor. Meeting adjourned at approximately 2:43 pm. —I Z- I- / 9 - Zo /Z- Kirk ZKirk Clifton Date CIAC Chair CIAC Minutes, 12/15/11 2