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06-13-2012 Fourth of July Committee Meeting Notes June 13, 12:00 pm City Hall Members Present: Chair, Marla Ridgeway, Christopher Cruz, Kathy Mesa, Kari Shepan and Tamra Neal Staff: Robert Caldwell, Ex-Officio, Letty Garcia and Roseann Trujillo, Recording Secretary Committee members approved minutes from the May 12, 2012 Meeting. Robert Caldwell stated that he conducted a meeting with city staff. They went over parking and street closer for the parade. Robert Caldwell stated the streets that will be closing will be along Church Street,Water Street with signs notifying the public that streets ahead are closed. Streets will be closing at around 8:30 p.m. Robert Caldwell stated that Alameda Blvd. and Campo Street will remain open thought out the parade. Robert Caldwell stated that a suggestion was made by staff that we get with departments, the Library, Museum systems who are mainly downtown and ask them to close at 5:00 p.m. Robert Caldwell stated that he got approval from the District Court to use their parking lot. Marla Ridgeway will make contact with business owners downtown letting them know that we will be closing Las Cruces Ave. to Griggs St. on Main Street at 5:OOp.m. Vendors will be allowed to vend at 6:00 p.m. Christopher Cruz will draft a letter to give the merchantsibusiness owners notifying them of the street closers. Robert Caldwell stated that he made contact with the Rio Grande Theatre/Dona Ana Art Council in providing some entertainment downtown. Dona Ana Arts Council has suggested that they do some kind of children activities inside the Theatre. Marla Ridgeway suggested maybe to get locals for the children's act. Marla Ridgeway stated that she has a vendor that has a big trail that is coming from E1 Paso and would like to know if they could leave their trailer overnight. Robert Caldwell stated that we could let him park in the VIP area. Kathy Mesa stated that Joe Edwards from Playtime Amusements wanted to know if he could set up on the July 2nd. Committee voted to charge Joe Edwards from Playtime Amusements $1000.00. Committee also decided to let Joe Edwards set up on the 3'd and could open after the parade is over. Robert Caldwell stated that the committee needs to determine the prize for the parade awards. Best over $1000 I"Place$ 400 2'd Place$300 3`d Place$200 Christopher Cruz stated that he will have a parade Marshall within a week. Robert Caldwell stated that Ron Camunez wanted to be a judge. Christopher Cruz stated that he has his judges. Robert Caldwell stated he has received beverage proposal from Coca-Cola and Pepsi. And that there needed to be a decision so I contacted Marla Ridgeway and the decision was to except Pepsi's proposal. Robert Caldwell stated that we need to have about 50 volunteers. All committee members will work on finding volunteers. Marla Ridgeway stated that she will talk to the ROTC to see if they would like to volunteer. Robert Caldwell stated that RV'S will be a problem this year. It looks like Sunland RV's who provided them for us, is concerned that they will not have RVs available for us this year. Robert Caldwell also stated that the committee needs to start working on the VIP food. Marla Ridgeway stated that she will start looking for catering for the VIP area. Robert Caldwell stated to Marla Ridgeway that she needs to let her vendors know that we do not have power for 210 volt downtown. Robert Caldwell stated that he has all the contracts expect for Indigenous. Marla Ridgeway will take 4`h of July posters to Pic Quik Stores. Robert Caldwell stated that he took 4`h of July posters over to El Paso Electric, NMSU, and all of our City Centers have them too. Marla Ridgway asked about the radio spots. Robert Caldwell stated that committee needs to work on that. Newspapers ads are done. Next meetings June 20th and 27th, 2012. Meeting was adjourned at 1:00 p.m. �; LQ