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08-09-2012SpecMtg v 1 MINUTES OF A SPECIAL MEETING OF THE 2 MESILLA VALLEY PUBLIC HOUSING AUTHORITY 3 BOARD OF COMMISSIONERS 4 5 AUGUST 9, 2012 6 7 8 The Board of Commissioners of the Mesilla Valley Public Housing Authority held a 9 Special Meeting in the conference room located at 926 S. San Pedro Street, 10 Las Cruces, NM 88001. 11 12 1. CALL TO ORDER 13 14 Chairman Jir6n called the meeting to order at 9:03 a.m. 15 16 2. ROLL CALL 17 18 MEMBERS PRESENT: Art Jir6n, Acting Chairman 19 Ralph Chaffee, Vice Chairman 20 Arturo Marrujo, Commissioner 21 Felix Cordero, Commissioner 22 Steve Pandak, Commissioner 23 24 STAFF: Robbie Levey, Interim Executive Director 25 Jesse Padilla, Interim Deputy Director 26 Lee Montague, Maintenance/Modernization Manager 27 Christine Gonzalez, Executive Assistant 28 29 STAFF ABSENT: Sharon Hansen, Accountant 30 Annettie Machuca, AMA 31 32 GUESTS: Rose Garcia, Executive Director, Tierra Del Sol 33 Housing Corp. 34 35 36 3. WELCOME AND INTRODUCTIONS 37 38 Chairman Jir6n welcomed everyone to the meeting. He then asked for introductions. 39 Ms. Robbie Levey introduced Ms. Rose Garcia as Executive Director of Tierra Del Sol 4o Housing Corporation, and stated she would be speaking on the option to purchase 41 property in Hatch. 42 43 4. PUBLIC INPUT 44 45 Chairman Jir6n noted there was no one else present from the public. 46 47 5. CONFLICT OF INTEREST INQUIRY BY CHAIRMAN AS REQUIRED BY 48 RESOLUTION NO. 2012-02 49 50 1 1 Pursuant to Resolution No. 783, Chairman Jir6n inquired if any Commissioner or staff 2 member had any known conflict of interest with any item on the agenda. 3 4 Commissioner Marrujo stated he would like to abstain from voting on Resolution 2012- 5 25 as he is an employee of Tierra del Sol and feels it would be a Conflict of Interest. 6 However, he does want to be included in the discussion portion of the Resolution. 8 6. APPROVAL OF REGULAR AGENDA 9 10 Motion was made by Commissioner Pandak to approve the regular Agenda. Motion 11 was seconded by Commissioner Marrujo. 12 13 Commissioner Jir6n — aye 14 Commissioner Chaffee - aye 15 Commissioner Marrujo — aye 16 Commissioner Cordero — aye 17 Commissioner Pandak- aye 18 19 Motion was approved unanimously. 20 21 7. APPROVAL OF CONSENT AGENDA — Items marked with an asterisk (*) are 22 considered routine items and will be voted on with one motion. 23 24 N/A 25 26 8. APPROVAL OF THE MINUTES OF THE PREVIOUS REGULAR MEETING AND 27 OF SPECIAL MEETINGS, IF ANY 28 29 N/A 30 31 9. RESOLUTIONS 32 33 Resolution 2012-25 — A Resolution Apprving an Option to Purchase Real 34 Property in Hatch, NM, by Housing and Economic Rural Opportunity, Inc. 35 (HERO), an affiliate of Tierra del Sol Housing Corporation 36 37 Commissioner Jir6n invited Ms. Garcia to give a briefing on the property in Hatch. 38 Ms. Garcia thanked the Commissioners for allowing her to speak on this issue. She 39 stated that Tierra del Sol has asked the Mesilla Valley Public Housing Authority for an 40 option to purchase the property in Hatch by either Tierra del Sol or by their partner 41 entity, Housing and Economic Rural Opportunity, Inc. (HERO). HERO would be the 42 legal buyer of the land which is 9.981 acres of land in Hatch, New Mexico. If funding is 43 awarded, they will be building housing units for agricultural workers. Ms. Garcia stated 44 that Tierra del Sol has completed 78 interviews with families who wish to stay in the 45 Hatch area and in need of housing. 46 47 The Tierra del Sol Housing Corporation was originally formed by the farmworkers from 48 Stahman Farms, and 40 years later, Tierra del Sol is still developing housing for New 49 Mexico and Texas. In fact, they are the only developer in New Mexico and Texas for 50 this type of housing. 2 1 Ms. Garcia stated that it is very difficult to build agricultural housing because the 2 process is very complicated and very bureaucratic. They need to work with the Federal 3 government, with banks, with investors, with the State, and foundations. 4 5 She informed the Commissioners that if funding is received, the Project would be a 60- 6 unit development of which one half of the units would be for farm workers and the other 7 half would be for families who qualify for subsidized housing. They will also be assisting 8 tenants to become homeowners. 9 10 She stated that she is willing to offer the fair market value although she does not know 11 what that is right now, but is willing to offer the value based on a market analysis. She 12 further stated that the proposal has to be prepared within the next couple of weeks and 13 would like to get the option approved so they can move forward with the proposal. Ms. 14 Garcia also stated that she is willing to work with the Housing Authority to facilitate this 15 proposal. 16 17 Vice Chairman Chaffee then stated to Ms. Garcia that his understanding was that the 18 Housing Authority would recover all their costs. Now Ms. Garcia is discussing the 19 possibility of an appraisal and fair market value. Also, she made reference to a joint 20 venture with the Housing Authority. He feels the Housing Authority, as well as the 21 Board, wants to break even and not take a loss on the property. Ms. Levey stated that i 22 is the Housing Authority's intention to sell all 9.981 acres for what was paid for it plus 23 any additional costs incurred to date. Ms. Levey stated that the option submitted by Mr. 24 Salvador Estrada, Executive Director for Housing and Economic Rural Opportunity, Inc., 25 states that HERO has agreed to pay the original cost per acre, plus expenses incurred 26 to date, plus closing costs. Therefore, she understands that the Housing Authority would 27 not have a loss. 28 29 Ms. Garcia stated that the U.S. Department of Agriculture does not allow them to pay 3o additional costs, but only for actual value of the land, and she would need to know what 31 other costs they may have to pay for. Ms. Levey stated that additional costs associated 32 with the purchase of the land are approximately $40,000 plus the cost of the land. This 33 information had been emailed to Ms. Garcia and Tom Andrews, the developer. 34 35 Vice Chairman Chaffee then asked Ms. Garcia if the original cost of the actual land is 36 not an issue, the only thing that is up for discussion would be any additional expenses 37 that have been incurred. Ms. Garcia stated that some of the expenses could be paid by 38 Tierra del Sol. Chairman Jiron stated that his understanding is that Ms. Garcia is 39 requesting approval on this item so she can have authority to proceed with applying for 40 funding. 41 42 Chairman Jiron then asked if there was any other discussion and then asked for a vote. 43 Motion was made by Commissioner Pandak to approve Resolution 2012-25. Motion 44 was seconded by Commissioner Chaffee. 45 46 Commissioner Jir6n — aye 47 Commissioner Chaffee - aye 48 Commissioner Cordero — aye 49 Commissioner Pandak - aye 50 Commissioner Marrujo — abstained from vote. 3 1 Motion was approved on a vote of 4 ayes and 1 abstained. 2 3 10. UNFINISHED BUSINESS - N/A 4 5 11. NEW BUSINESS — N/A 6 7 12. EXECUTIVE SESSION — CLOSED TO THE PUBLIC PURSUANT TO 8 §10-15-1(H)(7) NMSA 1978 9 10 Commissioner Marrujo made a motion to close the Open Meeting and take a five- 11 minute break and then go into Executive Session at 9:25 a.m. pursuant to §10-15- 12 1(H)(7) NMSA 1978, to conduct discussion on pending litigation. Motion was seconded 13 by Commissioner Cordero. 14 15 Commissioner Jir6n - aye 16 Commissioner Chaffee - aye 17 Commissioner Cordero — aye 18 Commissioner Marrujo — aye 19 Commissioneer Pandak- aye 20 21 Motion was unanimously approved. 22 23 Commissioner Marrujo made a motion to end the Executive Session and return to an 24 Open Meeting at 9:54 a.m. Commissioner Cordero seconded the motion. 25 26 Commissioner Jir6n — aye 27 Commissioner Chaffee — aye 28 Commissioner Cordero — aye 29 Commissioner Marrujo — aye 30 Commissioner Pandak - aye 31 32 Motion was unanimously approved. The matter discussed in the Executive Session 33 was limited only to that specified in the motion for closure. 34 35 13. ADJOURNMENT 36 37 There being no further business, Chairman Jir6n moved to adjourn the meeting. Motion 38 was seconded by Commissioner Chaffee. 39 40 Commissioner Jir6n — aye 41 Commissioner Chaffee - aye 42 Commissioner Marrujo - aye 43 Commissioner Cordero — aye 44 Commissioner Pandak - aye 45 46 Motion was unanimously approved. Meeting adjourned at 9:55 a.m. 47 48 49 50 4 1 SEAL APPROVED BY 2 3 4 i c 5 � — 6 Art JtrfM, $ airman 7 8 9 SUBMITTED BY 10 11 12 13 , Robbie R. Levey, Interim Executive Director 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 5